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THE UNIVERSITY OF BAMENDA

HIGHER INSTITUTE OF COMMERCE AND MANAGEMENT (HICM)

GUIDELINES/FORMAT TO INTERNSHIP REPORT WRITING

OCTOBER, 2022
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Introduction

Internship is a compulsory aspect in professional training. Given that HICM has the
objective of training professionals that will contribute to develop individual,
community, national and international development there is need for internship.

At the University of Bamenda and HICM in particular, internship is expected to

cover at least six months in the total duration of training for the three years that the
students are expected to undertake training at HICM. To ensure that this is achieve,
the SIX MONTHS duration has been spread to cover year one and year two summer
periods during with three months each of internship practice should be done. At the
end of each internship practice, a report is written and presented in front of a Jury
which forms a major component of evaluation in that respect. These adjustments are
expected to go operation for the year one students who enrolled in 2021/2022
academic year.

Being a fundamental aspect of professional training, there is need for students to

prove that they were actually at internship and a lot was learned in that respect. To
ensure this is accomplished, the interns are expected to write a report which is
defended before a jury upon which a component of the evaluation is done.

Basis of Evaluation

The Internship Training of students is evaluated as follows:

S.N Activity Evaluation

i Presentation and Assessment by a Jury 30 %
ii Field assessment by Academic Supervisor 20 %
iii Report from Field Supervisor 50 %
Total 100 %
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This report may take different forms for different institutions, however, for academic
purpose and to ensure uniformity, the following has been proposed for students at
HICM – UBa.

The interns are advised to go along with a jotter, upon studying the content of a
report. This will enable them collect data for the respective aspects needed to write
the report.

INTERNSHIP REPORT FORMAT

PRELIMINARY PAGES

- COVER PAGE: The title can read “AN INTERNSHIP REPORT BASED
ON A THREE-MONTH PLACEMENT AT THE NORTH WEST CO-
OPERATIVE ASSOCIATION BAMENDA, FROM 1ST JUNE TO 30TH
AUGUST 2022”
- BLANK PAGE
- DECLARATION PAGE
- CERTIFICATION PAGE: To be signed by the Field Supervisor,
Academic Supervisor and HOD or HOS
- DEDICATION PAGE: Dedicate to one at most two persons. No
justification to that effect
- ACKNOWLEDGEMENTS PAGE: Acknowledging the contributions of
all those who made the Internship and Report writing a reality. It should
be written in descending order of contribution.
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- EXECUTIVE SUMMARY: A brief summary (not more than ¾ of a

page) containing all important aspects in the report from chapter one to
three.
- TABLE OF CONTENT: should contain the titles and subtitles and their
page numbers.
- LIST OF ABBREVIATIONS/ACRONYMS: All the abbreviations and
acronyms used in the report.

CHAPTER ONE
INTRODUCTION
1.1Background to the Internship: In this section, you are expected to write
how internship has evolved over time. Other introductory aspects like
types of internship and the justification of that which you are undertaking
will be good.
1.2Aims and Objectives of Internship: The intern is expected to provide the
aim (broad objective) and specific objectives that informed their going on
internship. This is seen as the objectives that kept them focused while at
internship.
1.3 Operational Definition of Terms: Here the intern is expected to define
some rare terms or terms with multiple meaning which are used in the
report with a particular meaning.
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CHAPTER TWO

PRESENTATION OF THE ORGANISATION

2.1 A Description of the Industry: Provide a vivid description of the

industry, its development prospects nationwide.

2.2 Historical Developments of the Organisation: Provide the history of the

organisation where you are undertaking internship. In other words, how the
organisation has evolved over time. (given that the intern is aware of the
organisation, it will be necessary to replace organisation with the precise
name)

2.3 Vision and Mission of the Organisation: State the vision and mission of
the organisation

2.4 Goods/Services Offered by the Organisation: give a knowledge of the

goods/services that the organisation provides to the public

2.5 Organisational Structure: provide the organigram and explain the

functions of each Department or unit within the organisation. You are not
expected to mention names as the personalities that occupy the positions will
not live for ever, but your report will have to be relevant for a long time.

CHAPTER THREE

ACTIVITIES CARRIED OUT BY THE INTERN AND IMPRESSION

Since the organisational structure is presented into departments or units, it will

also be reasonable you present the activities in line with the different
Departments or units. However, a contrary organisational setting may require
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that the activities carried out be presented in the order in which the intern
undertook them, if they had no opportunity to rotate different Departments
while at internship.

The intern is further expected to give their impression at the end of

undertaking every activity.

3.1 Activities Carried out at Department______

3.2 Activities Carried out at Department_______

3.3 Activities Carried out at Department_______

3.4 Activities Carried out at Department________

etc

CHAPTER FOUR

EVALUATION OF THE ORGANISATION AND EXPERIENCES

4.1 Carefully state the problem that you have discovered in the
company during your internship training: State the problem clearly and
precisely. State the consequences that would follow, if corrective action not
taken.

4.2 SWOT Analysis of the Organisation

4.2.1 Strengths of the Organisation: These are seen as the good sides of the
organisations. It may be associated to resources, administration and other
controllable aspects by management.
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4.2.2 Weaknesses of the Organisation: Weaknesses are seen as the bad sides
of the organisations. It may be associated to resources, administration and
other controllable aspects by management.

4.2.3 Opportunities for the Organisation: the good aspects found in the
external environment which management can exploit for the benefit of the
organisation

4.2.4 Threats of the Organisation: these are dangerous aspects of the

external environment which management must keep a watch at to avoid them
or neutralize them. They are likely to contribute to the failure of the
organisation especially as management cannot have control over them.

4.3 Experiences of the Intern

4.3.1 Positive Experiences of the Intern

4.3.2 Negative Experiences of the Intern

CHAPTER FIVE

RECOMMENDATIONS AND CONCLUSION

5.1 Recommendations: Interns (professionals in the making) should

recommend areas for improvement which were observed while at internship.
Most at times it is derived from weaknesses and other aspects that need
improvement. Recommendations must be clear and actionable, capable of
being implemented by management or administration.

5.1.1 Recommendations to Management

5.1.2 Recommendations to University Administrators

5.2 Conclusion
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Bibliography: Be sure to reference all the sources from which information

was obtained and compiled to write the report.

Appendices: Appendices are source documents which are raw and are
somehow indicators of proof that the intern was at internship and did work
with those documents. Each source document makes an appendix and must be
referred to within the report. Eg (see Appendix I)

REPORT WRITING/TYPING SPECIFICATIONS

Font type: Times New Romans

Font size: 14 points

Line spacing: 1.5

Number of pages: At least 30, excluding preliminary and supplementary pages

Tables: All tables should have titles written above and sources written below.

Figures: All figures should be labelled below and sources follows.

Nature of writing: In prose such that the intern is bound to explain to ensure and
ease the readers understanding. Bullets must therefore be avoided as much as
possible.

Page Numbering: bottom right corner of the page