Maharlika Community Entrepreneurs Agrarian Reform Cooperative (MAHARLIKA)

Brgy. Dawis, Bayawan City, Negros Oriental, Philippines

CDA Registration Certificate No. 9520-1070000000047492 (January 7, 2020)
CIN: 70202047492
Email: narfea2017@gmail.com MAHARLIKA

Board of Directors Meeting

July 20, 2021
10:30 a.m.
MAHARLIKA Board of Directors Regular Meeting
July 20, 2021
MAHARLIKA office
Brgy. Dawis, Bayawan City

Agenda:

Part 1
1. Prayer
2. Call to Order
3. Consideration of Quorum
4. Reading of the Previous Minutes
5. Business Arising from the Previous Minutes

Part 2
 Financial Statement and DOSRI
 Business Development:
1. Donated Equipment
2. Dairy Animals
3. GHF
 LBP-LC
 RESTRUCTURING STATUS
 Jerwel Maca’s Case Update
 Compliances:
o CDA, SSS, BIR, Philhealth, Pag-ibig fund, 1CISP, RCBC account

 Others:
o Membership Resignation by Mrs. Eda Combite
o 300 sqmtr Lot for Sale (For INFO)
o MAHARLIKA SIGNAGE
o I.D. Card & Uniform
o Lewis Livestre, Jr. Resignation

MEETING:

1. Prayer is led by Board Member Joemar Dorio

2. The meeting is called to order by the Presiding Mr. Benjie Bendal at 10:30 a.m.
3. Consideration of Quorum. Presiding officer declared the participation of the majority
member of the Board of Directors of which three are present (3) and two (2) are absent to wit;
Present:
1. Mr. Benjie Bendal - Chairperson (Presiding)
2. Mr. Marlon Manzo - Member
3. Mr. Jomar Dorio - Member
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 Absent:
1. Mr. Diosdado Gantalao – Member
2. Mr. Rey Truita - Vice Chairperson

Other who is in the meeting as resource:

> Mr. Lewis Livestre Jr. -BoD secretary
> Mr. Benny Zerna

4. Consideration of the agenda:

The presiding officer presented to the body the agenda for discussion and the board to wit:

PART 1 Preliminary
 Reading of the Previous Minutes
 Business Arising from the Previous Minutes

PART 2 Business meeting

 Financial Statement and DOSRI
 Business Development:
1. Donated Equipment
2. Dairy Animals
3. GHF
 LBP-LC
 RESTRUCTURING STATUS
 Jerwel Maca’s Case Update
 Compliances: CDA, SSS, BIR, Philhealth, Pag-ibig fund, 1CISP,RCBC account
 Other Matters :
 Membership Resignation by Mrs. Eda Combite
 300 sqmtr Lot for Sale (For INFO)
 MAHARLIKA SIGNAGE
 I.D. Card & Uniform
 Lewis Livestre, Jr. Resignation

BOD ACTION: RESO# 21 series of 2021

Moved by Mr. Joemar Dorio , the board to adopt the Previous Minutes as presented seconded by
Mr. Marlon Manzo and without the prejudice to the corrections

5. Reading and Approval of the previous Minutes

Correction to:
BoD Meeting minutes with LBP-LC dated September 15, 2020, Mr. Jarryboy Manzo is present.

BOD ACTION: RESO# 22 series of 2021

Moved by Mr. Joemar Dorio, the board to adopt the previous minutes as presented seconded by
Marlon Manzo and without objection that the Previous minutes dated September 8, 2020,
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September 15, 2020, March 10, 2021, May 4, 2021, May 8, 2021 (conference w/ MG and Lewis Jr.),
and June 2, 2021 as presented is corrected and approved.

6. Business arising from the previous minutes

 Concern on the Closure of Green Harvest Farm in Begong, Dawis, Bayawan City. Mr.
Benjie Bendal discussed that the basis of the Resolution to Close the GHF is the Sales
and Expenses Report from Mr. Livestre. Knowing that Sales report is already submitted
to manager, the Board asks the Expenses report also. According to Mr. Livestre, he
already submitted the GHF sales report for the month of January 2021. And Mr. Benny
Zerna added that he has sales from January but only enough to give honorarium to Mr.
Tonyu.

 Mr. Livestre raise the concern of the request of MG for her Certificate of Employment,
the Board discussed that we will give the COE kung ma cleared na jud si MG.

RECESS: The Presiding officer declares recess for the lunch at exactly 12:30 p.m.

RESUME: The meeting was resumed at exactly 1:15 p.m.

PART 2- Business Meeting

7. Financial Statement and DOSRI

The Presiding Officer presented that Ms. Sharene Jill Miranda- manager sent the FS through
email. But unfortunately, Ms. Miranda cannot come here because of travel restriction and not
in good condition. Considering that no one can present the FS and DOSRI except Ms. Miranda,
so the Board decided to hold the presentation of FS and DOSRI and to present on the next
Meeting.

BOD ACTION: RESO# 23 series of 2021

Moved by Mr. Marlon Manzo seconded by Mr. Joemar Dorio, to suspend and hold the
presentation of FS and DOSRI and to be present on the next meeting.

8. Business Development:

 Donated EQUIPMENT:

 Small Scale Composting Facility: (Php 230,000.00 based on the MOA)

1 unit Biomass Shredder Machine
2 units COMPOST TEA BREWER –Electric Powered
1 set Spare Shredder Blade

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 1 set Tools & accessories & Operation Manual

 MULTICULTIVATOR (Php 230,000.00)

1 unit Power Tiller/Cultivator: Long Foong WR-652 CY 2021

The Presiding officer said that we need a file or folders for each and also we need
specification and monitoring table for this equipment. And the data to fill in are: Equipment
name, specification, tools & accessories and especially the value or amount of each equipment
so that it will be included as ASSET in the next FS generation. The Board discussed and asked
the Management to make a draft policy for the use of this equipment and to be present on the
next meeting to the Board for adoption.

 DAIRY COW/ANIMALS

Presiding officer presented that Mr. Caballero was not able to attend the meeting because he
was waiting for someone that was very important in relation to the Case of Jerwel. But Mr.
Caballero already sent his report to Chairman Benjie Bendal and presented the report: As of
now, we have 20 heads of cows distributed:
8 in Tabuan,
2 in Nangka,
5 in Tala-o,
2 in Sampong
2 in Banga

And we have fatalities recorded 1 in Tabuan and 1 in Tala-o.

For the inventory:
7 in Tabuan,
2 in Nangka,
4 in Tala-o,
2 in Sampong
2 in Banga

Another is distributed for bacth 2 dated July 16, 2021

2 in Tabuan
1 in Sampong
Total of 20 heads cow distributed

The Board discusses that maybe we need to have a MOA between the MAHARLIKA and NDA, it
was decided to designate Mr. Benjie Bendal to sign any pertinent documents regarding to this.
The presiding officer asks if there is any motion to this effect.

BOD ACTION: RESO# 24 series of 2021

Moved by Mr. Joemar Dorio seconded by Mr. Marlon Manzo, designates Mr. Benjie Bendal-
Chairman as the authorize signatory and represent in behalf of MAHARLIKA in any transaction
related to the Dairy Cow project. And without objection that the resolution is approved.

 GHF
The Board decided to suspend the discussion on this moment about the GHF because matters
were discussed already in Business Arising.
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9. LBP-LC

The presiding officer presented that Ms. Sharene Jill Miranda- manager informed him that
Personnel from LBP-LC Dumaguete wanted to meet the Staff and Board of MAHARLIKA for
some concern regarding the restructuring of our past due accounts. Na unta karon ang
schedule sa pag anhi sa taga LBP. For whatever reason, wala man ka dayun ang taga LBP. So
Board is waiting for the new schedule.

10. RESTRUCTURING status

Mr. Benjie Bendal presented the status of Restructuring, that process is still going on and there
are some accounts that are now ready for submission to the manager subject for the
generation of Journal Voucher. Mr. Joemar Dorio- BoD member raise the concern about Felix
Barutag that in need and requested a Statement of Account.

11. Jerwel Case Update

Mr. Benjie Bendal presented the updates regarding to our Case against Jerwel Maca. As of now,
14 had given their affidavit to Atty. Carbo and just waiting for the affidavit of Mr. Livestre and
Mr. Rafols and needed to comply as early as possible within this week so that it will not cause
delay for Atty. Carbo’s filing of this case.

12. Compliances:

Mr. Livestre presented: for INFO

 CDA
We had already submitted our compliance report to CDA Dumaguete last July 8, 2021
and we are schedule to pick up our COC 1 month after.

 SSS
Mr. Livestre presented that our SSS application as an employer still subject for process
and it is need to designates an authorize signatory to process.

 BIR
*Need to Process the Tax Exempt clearance
*Closure sa NARFEA need ug ITR year 2019

 Philhealth
Need ta ug Reso for person authorized and to process sa pag change sa name from
NARFEA to MAHARLIKA

 Pag-ibig Fund
Need ta ug Reso for person authorized and to process sa pag change sa name from
NARFEA to MAHARLIKA

 1CISP (insurance)
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 Waiting for the new draft MOA from 1CISP to change the Name of NARFEA to
MAHARLIKA.

 RCBC account
Waiting for the draft/template from RCBC of BoD Reso to update the account.

The Board decided to designates Mr. Livestre to sign and to process that compliance. The
presiding officer asks if there is any motion to this effect.

BOD ACTION: RESO# 25 series of 2021

Moved by Mr. Joemar Dorio seconded by Mr. Marlon Manzo, authorizes Mr. Lewis Livestre, Jr.
to sign and to process any pertinent documents in behalf of MAHARLIKA regarding the
application/update of compliances in those Gov’t agencies. And without objection that the
resolution is approved.

12. Others:

 Membership Resignation of Ms. Eda Combite

Ms. Eda Combite sent a letter to the Board Resigning her membership and requesting the
withdrawal of her Savings. The Board verifies first the account; this is subject for verification by
the management. On the discussion, the Board allows the resignation and withdrawal after the
verification of the management and that Ms. Combite doesn’t have any liabilities to the Coop.
The presiding officer asks if there is any motion to this effect.

BOD ACTION: RESO# 26 series of 2021

Moved by Mr. Marlon Manzo seconded by Mr. Joemar Dorio, to accept the membership
withdrawal of Ms. Eda Combite and allows releasing his savings but only after the verification of
her account by the management that Ms. Combite doesn’t have any liabilities to the Coop. And
without objection that the resolution is approved.

 300 sqmtr Lot for Sale (For INFO)

Presiding Officer presented for INFO that according to Mr. Caballero there is a Lot for sale 300
sqmtr. for only 200 thousand pesos. Located sa atbang sa balay sa Bata ni kagawad Jose
Moreno. This is an opportunity to acquire the lot for the purpose of investment or at the same
time for structure and building.

 MAHARLIKA SIGNAGE
Mr. Livestre presented for info that we need to make the MAHARLIKA signage because most of
the people knows only the NARFEA not MAHARLIKA.

 I.D. Card & Uniform

Mr. Marlon Manzo suggest na mas maayu magpahimu na ta ug I.D. card ug Uniform bisan para
lang usah sa Board ug Staff this is for our identification.

 Lewis Livestre, Jr. Resignation

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The Presiding Officer presented the Resignation of Mr. Livestre. And allows Mr. Livestre to talk
regarding on the said resignation. Mr. Livestre presented that the reason he wanted to resign is
that he needs to give more time for his family. But he said, as of this moment he asks to hold
his resignation until the Board can get or hire other person to do his job before he left the
Coop.

13. Adjournment:

As there are no other matters to discuss, the Presiding Officer Mr. Benjie Bendal declared that
the meeting is adjourned at 3:10 p.m.

Certified True and Correct: Attested By:

Lewis Livestre, Jr. Benjie Bendal

Secretary to the Board Chairman
Presiding