Emergency and Contingency Manual

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HSEQMS Documentation
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Emergency and contingency manual
HEALTH , SAFETY, ENVIRONMENT & QUALITY
MANAGEMENT SYSTEM
(HSEQMS)
ISM CODE
AUTHORIZED BY: HSEQ Manager

SMM Manual
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Index Page

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Chapter Title Latest Revision
Chapter 1 Introduction (EMR) 2
Chapter 2 Abandonment / Evacuation 1
Chapter 3 Acute personnel injuries 1
Chapter 4 Call / Stay in area of conflict 2
Chapter 5 Cargo vapour leakage 2
Chapter 6 Criminal offense 2
Chapter 7 Communication failure with office 2
Chapter 8 Collision 2
Chapter 9 Explosion 2
Chapter 10 Extreme weather condition 2
Chapter 11 Flooding 2
Chapter 12 Fire 2
Chapter 13 Grounding 2
Chapter 14 Helicopter accident 2
Chapter 15 Local war 2
Chapter 16 Man overboard 3
Chapter 17 Oil spillage 3
Chapter 18 Port of refuge 2
Chapter 19 Propulsion and power failure 2
Chapter 20 Rescue action intank 2

SMM Manual
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Index Page

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Chapter Title Latest Revision
Chapter 21 Search and rescue 3
Chapter 22 Towing 3
Chapter 23 Excessive list 3

HSEQMS Documentation PAGE : 1 of 2
Introduction (EMR)
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approval of the management
Introduction
1 The plan is designed to assist ship staff with support of shore staff to handle an emergency and to
take the necessary actions to stop or minimize damage and to mitigate the effect of an emergency
2 The objective of the plan is to provide guidance to shipboard personnel and shore staff with respect
to the steps to be taken when an emergency has occurred or is likely to occur.
3 The aim of the plan is to ensure the most timely and adequate response, to meet the size and varied
nature of emergencies to remove any threat of serious escalation of the situation. Additionally the plan
provides a structure to prevent critical steps from being overlooked.
4 The plan is dynamic and will be reviewed after each incident or drill where it have been used for
relevant section or at least annually for improvement through feedback of shipboard personnel and shore
staff and to reflect changes in legislation, contact detail, vessel equipment and changes in procedures.
5 The following procedure defines the action/activities to be taken by ship and shore staff in case of
emergency, which are identified in this manual. This procedure is guide but under no circumstances restrict
the master discretion.
6 The plan is identifies the role and responsibilities of ship board and shore staff during an
emergency, this includes communication and logistics personnel
7 Operation manager or whoever received call for emergency is responsible to activate and Summon the
Shore based Emergency Response Team members
8 Technical director to inform managing director about emergency situation , as appropriate and relevant
Created by: Checked by: Instructed by:
Sahar Zamani Masoud Biglarkhani Masoud Biglarkhani
Date: 2018-01-16 Date: 2018-01-25 Date: 2018-01-25

Introduction (EMR)
any third party without the prior EMR-Introduction (EMR) 2
9 The Master is responsible for the organizational prerequisites for various emergency handling
identified in this manual and for the availability and immediate use of all provided emergency respond
equipment available on board and should delegate the various tasks to suitable qualified officers.
Master should ensure ERT has been activated in accordance with procedure identified in Safety management
manual.
Date: 2018-01-16 Date: 2018-01-25 Date: 2018-01-25

Abandonment / Evacuation
any third party without the prior EMR-Abandonment / Evacuation 1
Emergency : Abandonment/Evacuation
Ship board emergency and contingency plan
1 Role, responsibilities and measures to be taken by shipboard personnel
Master is responsible to make the decision to abandonment/evacuation. Decision to abandon ship

must be based on an evaluation of following and when all other options have been exhausted:
- Prevailing situation
- How the situation is expected to develop.
- What are the possibilities of influencing the development in a positive manner.
- Assessment of consequences if one is not able to manage to influence development to a

sufficient extent.
- Buoyancy characteristics and damage stability.
1.1 Master to send a distress signal and a distress message and activate ERT (emergency response team)
1.2 Officer of the watch to activate emergency alarm
1.3 Person in charge of each muster station to Search for missing person in their group and report to
master
1.4 Master to initiate and maintained contact with other vessel in vicinity
Behzad Anvari Totonchi Behzad Anvari Totonchi Behzad Anvari Totonchi
Date: 2013-02-13 Date: 2013-03-14 Date: 2013-03-14

1.5 Second officer to distribute all available radio equipment when use more survival craft, or where
part of the complement is evacuated .
1.6 Persons in charge of muster stations to prepare survival craft.
1.7 Master to carry out an abandonment in several stages. If there is a danger that the situation
may suddenly become worse, a part evacuation may be advantageous.
1.8 LSA officer to equip survival craft intended to be used with appropriate equipment . If more crafts
are to be used,communication between crafts must be agreed and the crafts may be kept together
after launching
1.9 Master to communicate with rescue center and continuously inform them about the situation.
I. 1.10 If there is possibility that the ship remains afloat following machinery shall be kept running
when the ship is abandoned.
II.
1- Emergency generator
2- Navigation equipment
3- GMDSS equipment
4- Emergency fire pump
5- Fire and bilge pump
6- Emergency lighting
7- Navigation lighting
8- Sound signal
9- Steering gear
10- Life boat winches
11- Main or topping of air compressor to supply air on deck for accommodation ladder or lifeboat
motor
Date: 2013-02-13 Date: 2013-03-14 Date: 2013-03-14

1.11 Person in charge of each survival craft to activate emergency radio beacon and to be kept in
continuous operation. Use of emergency signaling equipment should be considered
Shore base emergency and contingency plan
2. Role, responsibilities and measures to be taken by ERT
2.1 Technical director to inform managing directore about the situation.
2.2 Marine superintendent to establish communications with the rescue center and request all information
on the situation, what messages have been received from the vessel. Check if the crew has taken to
the survival craft, if anybody is dead or injured, if survivors have been located, if rescue is underway,
the extent of any search, whether the damaged ship is still afloat, weather conditions and the local
evaluation of the whole situation. All voice communication should be tape recorded.
2.3 Fleet personnel manager responsible to notify all next of kin of the situation. Do not give any
information concerning personnel missing or dead until this has been verified and absolutely
reliable identification has been made. Inform about the telephone number which may be used by
next of kin for further contact with the Company and continuously informed them of any changes in
the developments.
2.4 Operation manager responsible to Alert all agents or Company's representatives in the particular
area .
2.5 I&C manager to Inform the vessel's Hull & Machinery underwriters and P & I club. If the
damaged vessel is still afloat, consider the possibilities for salvage, actions on case of possible oil
Date: 2013-02-13 Date: 2013-03-14 Date: 2013-03-14

pollution hazard or other conditions which may involve liability for the Company in concert
with the underwriters and arrange any further measures to be taken.
2.6 Operation manager responsible to make necessary preparation for inquiries from the press. Collect
and prepare information on the vessel and the crew members, photographs etc. Request clarification
from the Senior Management on the issuing of press releases,whether or not to hold a press
conference as well as policies on interviews.
2.7 Technical manager responsible to Supply the rescue center or other coordinating body with all the
required information about the ship, its life-saving appliances and the crew.
2.8 When survivors have been brought to safety:
2.8.1 Marine superintendent to establish contact with the master or senior officers in order to verify that
all is well with everybody, or in case, who are dead, missing or injured.
2.8.2 Fleet personnel manager to inform next of kin about status a and planned actions, if any.
2.8.3 Operation manager to inform the press about the course of events and present status.
3. RECORD
3.1 Fleet safety officer to ensure all distress message and communication between ship's, office and other
concern parties recorded in to the appropriate file in head office
3.2 If time permits , Master is responsible to get a back up from ships VDR for further investigation
Date: 2013-02-13 Date: 2013-03-14 Date: 2013-03-14

Acute personnel injuries
any third party without the prior EMR-Acute personnel injuries 1
Emergency: Acute personnel injuries
1. Role, responsibilities and measures to be taken by shipboard personnel
1.1 Master is responsible to give first aid immediately , in order to avoid any loss of valuable time. The treatment
should commence as soon as the injured person has been brought to safety. Immediate action must be taken in
case of Unconsciousness, Loss of respiration, Loss of heart beat
1.2 Master is responsible to contact international radio service , i.e CIRM (Centro Internazionale Medico)
1.3 In case of injuries ended to death on board, Master is responsible call the port authority for death certificate
which must be issued by a Doctor.
If the death occurs at sea a doctor must be summoned in the first port and a death certificate requested on the
basis of Log-book notes, correspondence, statements from witnesses and examining the corpse.
2.1 Master and medical officer has to commence first aid treatment.
2.2 Master to activate ERT and report following:
* Age and sex of the patient.

* Breathing frequency.
* Pulse and blood pressure.
* Temperature.
* A description of the injury or illness symptoms.
* Information about earlier illness of the patient if known.
* Description of the treatment that has started on board.
* If patient can walk.
* Position, course and speed of the ship.
* ETA first harbour.
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* ETA nearest harbour (port of refuge).

* Weather conditions in the area.
2.3 Master to contact with CIRM for professional guidance in cases of injuries or illness which requires
more extensive treatment on board.
2.4 Navigation officer to advise Master regarding nearest port
2.5 Master to advise ERT regarding deviation to nearest port if considered necessary
2.6 Master to consider helicopter assistance for disembarkation of injured person and closest rescue centre to be
alerted.
2.7 Chief officer to prepare necessary equipment to evacuate the injured person.
2.8 Master to send a message to the closest coastal radio station and to all ships in the vicinity regarding their
situation.
2.9 In case of death
2.9.1 Master to Advise ERT regarding death on board . The body should be kept cold, possibly in a refrigerated
space until arrival in port.
2.9.2 Master shall submit a report to ERT stating full circumstances leading to the death and cause with supporting
evidence.
2.9.3 Master to coordinate with NITC agent to make arrangements for repatriation of coffin to home port.
2.9.4 Chief officer and a witness should record a personal effect, valuable and papers belonging to the deceased
person.
Date: 2013-02-13 Date: 2013-03-14 Date: 2013-03-14

3.1 Fleet personnel manager to notify next of kin without delay. Information on the condition of the injured
person must be limited to facts (the cause of injury or illness and the measures taken). Make sure that
next of kin are kept continuously informed of the developments.
3.2 operation manager and Insurance and claim manager to notifying the ship's agents and P&I club
respectively
3.3 Fleet personnel manager to make the necessary preparations for repatriation by cooperating with the
agents or travel and agency department.
4 RECORD
4.1 Fleet personnel manager to record necessary information about injured person
4.2 Fleet safety officer to ensure all communication between ship's, office and other concern parties recorded in
to the appropriate file in head office
4.3 Insurance and claim manager and operation manager to record All communication with P&I , agent
respectively
4.4 Fleet personnel manager to ensure Dead certificate record is obtained and recorded in to the person's file
Date: 2013-02-13 Date: 2013-03-14 Date: 2013-03-14

Call / Stay in area of conflict
any third party without the prior EMR-Call / Stay in area of conflict 2
Emergency : Call /stay in area of conflict
1. Role, responsibilities and measures to be taken by shipboard personnel
1.1 If the master decides not to enter the area due to too great risk for his crew, and the ship, should inform the
company
1.2 Master to inform his crew that vessel call area of conflict
1.3 If the master is informed by any of crew that they want to cancel their contract, he has to arrange for his relive
before entering area of conflict.
1.4 Master to establish communication with emergency response team (ERT) , refer to latest Emergency Alert
Card.
1.5 Master to consider possible place of refuge with treat possibilities for his crew, ship and cargo, in case ship in
line of fire
1.6 Medical officer to start preparations for casualty control, should the ship be damaged due to hostilities
1.7 If staying on board is dangerous, Master to consider evacuation of his crew to safest place
1.8 If at sea, after evacuation, Master to activate radio beacon
1.9 If at port Master to investigate in consultation with the agents possibilities of leaving port Consider
possibilities of handling ship out from berth and prepare for cutting of moorings

Fariborz Kia Fariborz Kia Fariborz Kia
Date: 2016-03-01 Date: 2016-03-01 Date: 2016-03-01

Call / Stay in area of conflict
any third party without the prior EMR-Call / Stay in area of conflict 2
2.1 If the company informed about conflict in an area into which one of its ships is bound or is already operating,
ERT to inform the ship about the situation in the area.
2.2 Operation manager to inform charterer to take decision to order the ship to another port
2.3 If the Fleet personnel manager is notified by the ship that some of the crew wish to sign off, and that the crew
must be supplemented. Fleet personnel manager should ensure that those who are signing on the ship are informed
that the ship is going to an area of conflict. This notification should be in writing.
2.4 Insurance and claim manager to inform P&I club about the situation.
3 RECORD
Fariborz Kia Fariborz Kia Fariborz Kia
Date: 2016-03-01 Date: 2016-03-01 Date: 2016-03-01

Cargo vapour leakage
any third party without the prior EMR-Cargo vapour leakage 2
Emergency: Cargo vapour leakage
1. Ship board emergency and contingency plan
Role, responsibilities and measures to be taken by shipboard personnel
a. Duty officer to sound fire alarm and muster the crew
b. C/O and 2nd/Engineer direct the crew to safest place on board before actions are organized.
c. C/E & C/O are responsible to activate emergency shut down system / water spray system and close
all accommodation doors, stop ventilation everywhere.
d. Actions should get initiated in accordance with the following priority:
I. Rescue of lives.
II. Prevention of damage to the environment.
e. Master consider to divert the ships course to clear vapour from accommodation block, funnel, and aft
part of ship.
f. C/O is responsible to attempt for stop the source of leakage.
g. Master consider to activate ERT; Refer to Latest Emergency Alert Card.
h. Master to alert port/terminal authorities, fire brigade and give the message with following
information:
• Name and nationality of the ship?
• Name and number of pier
• If person are injured, how many?
Shahram Ounagh Fariborz Kia Fariborz Kia
Date: 2016-03-03 Date: 2016-03-06 Date: 2016-03-06

i. Master should initiate the search plan if anybody is reported missing.
j. If necessary, chief engineer should stop non-essential machinery in engine room and if the fire
pumps- not in use, to be kept on standby mode.
2. Shore base emergency and contingency plan
Role, responsibilities and measures to be taken by ERT
a. Technical manager to collect all relevant information such as:
− Did the attempt made to stop the source of leakage on board?
− Have the port authority ordered to remove the vessel from the harbor?
− Actions taken by vessel to stop vapour leakage?
b. Technical manager consider notifying the ship’s flag administration and classification society (If
required)
c. Fleet personnel manager consider informing the next of kin/relatives in an appropriate manner in
case of any casualties on board.
d. Insurance and claim manager consider informing the P&I club.
e. Operation manager consider notifying the charterer, if the leakage implies interruption of
voyage/delays
3. RECORD
Date: 2016-03-03 Date: 2016-03-06 Date: 2016-03-06

Fleet safety officer to ensure all communication between ship, office and other concern parties recorded in to the
appropriate file in head office
Date: 2016-03-03 Date: 2016-03-06 Date: 2016-03-06

Criminal offense
any third party without the prior EMR-Criminal offense 2
Emergency: Criminal offense
1.1 The master is responsible for investigate a criminal offence which happened on board and collect all
necessary evidences for final investigation.
1.2 If a serious criminal offense has been committed, or is suspected to have been committed on board, the
Master must undertake certain investigations to clarify:
* If a serious criminal offense has been committed.
* Who has committed the crime, and ensure that the perpetrator or suspect does not scape or destroys evidence.
* Gather evidence fanned secure these for later investigations.
* Take statements of what has happened.
1.3 The police investigation will aim at:
* Finding the cause of the incident.
* Determining if the incident is due to a criminal offense.
* Determining if one or more persons should be held responsible for the incident.
1.4 Investigation
Master should ensure and verify that:
- Property or the offense has been committed in a cruel or brutal manner.
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Criminal offense
- Mental condition at the time of the deed, degree of intension or carelessness, criminal intent and motive for
the deed must also be considered.
- In situations where the course of events cannot be established, or in case of doubt, gather all available
information.
1.5 While awaiting police or other authority, the Master should not undertake further investigations than
necessary to secure important information and proofs.
1.6 Report
Master is responsible to pass following information to ERT, refer to latest Emergency Alert Card:
* The course of events and extent of damage.

* If the perpetrator is known, or if there are suspects.
* What precautions have been taken on board?
* Any other useful information.
1.7 Securing of evidence
In order to secure evidence before professional on -the-spot investigators can arrive on board, Master should
manage and consider that following guidelines is followed:
aa) Homicide - outdoors
Blood, footprints, prints from footwear, hair, semen, urine, murder weapon, remains of body parts
(skin, flesh etc.), clothing, etc. Should be covered up if the police may come on board within 48 hours. As cover
material, clean plastic or clean canvas may be used.
Semen, urine and blood may be collected in clean glasses that may be corked well. The glasses should be marked and
kept in a cool place (+3 to -4 degrees C).
If the weather is bad, or expected to be, each object at the scene of the crime should be secured,
marked and wrapped up, and the place where it was found should be marked. Wet clothing etc. Should be wrapped
in paper, not in plastic.
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Criminal offense
If possible, take photographs around and of the scene of the crime from many angles before objects
are removed for marking and storage.
Semen, blood and urine may also be collected in clean cotton that has been washed several times. The cotton is put
directly into the substance, so that it is absorbed in the cotton.
Important: The cotton must dry for at least 24 hours before it is wrapped up and marked.
Important: The scene of the crime must be sealed off until professional help arrives. If there are
large objects at the scene of the crime, and it is expected that the perpetrator has touched one or more objects, these
should be removed and locked in a room.
bb) Homicide - in cabin, recreation rooms, etc.
Where applicable, follow the same guidelines as described under item (a) above. If police is expected
on board, the scene of the crime should be closed off. If necessary, place a watch outside. If the scene of the crime
cannot be closed-off, for instance bridge, galley, engine room etc., then mark the places from which proof / objects
are removed.
cc) Suspicious deaths - accident, suicide:
If a death first may seem like an accident or suicide, it must always be investigated if this has been
arranged. In cases of hanging, cut rope between the noose and the point of suspension so that the knot is saved.
The rope must not be removed. Possible poisonous substances and medication, empty boxes etc. must be saved. Until
the question of autopsy is decided, the body must be kept in cold storage. If the body must be removed, follow
guidelines as described under (a) and (b) above.
dd) Missing person:
When a person is missing and is assumed fallen overboard, the place where the person is suspected to
have fallen from should be closed-off.
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Criminal offense
Objects and evidence should be secured according to guidelines as described.
ee) Fire:
Immediately after a fire has been extinguished, search the place where it is assumed that the fire has
started. Important : if you recognize the smell of for instance petrol, kerosene or other flammable liquids, dig
in the area where the smell is strongest. Place the fire remains in a glass container (preferably a hermetic glass
with rubber gasket); it is important that the lid on the glass is airtight so that the volatile gases on the fire remains
do not escape. In a crime laboratory it is possible to determine what type of liquid has been used. If there are paper
remains, let these dry before they are conserved. Remember that burned, singed or dried paper is easily destroyed as it
breaks and crumbles. On such pieces of paper there may be information concerning names, fingerprints, oil and other
items that may be sufficient to identify the paper. Observe the complement and others on board; is anyone injured by
fire, scorched clothing, singed eyebrows or tooth, and marks that are not due to firefighting? Remember taking
photographs and close-ups or the scene of the fire.
ff) Burglary:
Normally it is necessary to pass through a door in order to reach a place where there are valuables of
interest to a thief. Closely examine the door, measure marks from burglary tools If possible, leave the cabin / room
untouched until police arrives. Note down a list of what has been stolen. If possible, take photographs of the damages
and other possible marks. Ask from the crew if they see any person leaving or entering the cabin
gg) Narcotics:
By statements from witnesses, discovery of narcotics, knowledge of or for other reasons suspicion
of presence, procurement or use of narcotics, start searching in such a manner that the persons involved have no
advance knowledge of the search and thus possibilities to remove important evidence. Pipes, injection needles,
suspicious substances etc. Should be sealed in plastic bags and kept in the ship’s safe until it may be delivered to the
due authorities. Cabin should be closed off and a watch set outside. In case of death due to possible use of narcotics
or medication, or by suspicion of this, the body must be kept in cold storage for later autopsy.
hh) Marking of articles of proof:

When marking objects from the scene of the crime, the victim, perpetrator, different cabins and
rooms and from other areas on board, use a system that is easy to follow. For instance all objects from the scene of
the crime are first marked with A and a number (A-1: brown shoe, A-9: Knife with yellow handles etc.). Objects
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Criminal offense
from the victim are marked with B and a number (B-2: brown pocket book, B-5: blue T-shirt, etc.). From other areas
on board use a letter for each place, D: - cabin 21, E - objects from the galley etc.
ii) Precautions with regard to the victim:
If the body of a person is found, and the ship is close to the port of destination, the body should be
left where found, and covered with canvas. If it takes a long time to reach harbor, wrap up the body (preferably in
plastics) and keep it in cold storage. The wrapping should be carried out so that nothing is lost from the body. If the
body lies on the stomach, wrap it up in the same manner. Great care should be exercised.
If there are doubts with regard to the time of death, for instance if the deceased has not been seen
during the last 6 hours, the following should be done:
* Test for rigor mortis by moving the joints, for instance elbow joint or knee joint.
* Look for death marks (red violet coloring of the skin) and note where such spots are found on the body.
* If possible take the body temperature 2-3 times at one hour 's interval (preferably in rectum and with a
thermometer with a scale extending below – 20 degrees C).
* Simultaneously the ambient temperature must be noted. If the deceased is wearing a watch, the time shown on
it and whether the watch has stopped should be noted.
* The victim may be in a state of shock and should therefore initially be talked to for a long period in order to
calm him down. When he is calm, take down the victim’s statement giving his version of the course of events. After
this see to it that the victim is accompanied at all times, as he may be in a depressed state. If the victim has sustained
any injuries, try to have these photographed. If the injuries have been inflicted in places to make the victim shy or ill
at ease, such photographs should be delayed. This may be carried out at a later stage by the police assisted by a
doctor.
2.1 When a message is received from the ship or the ship's agents that a criminal offense has been
committed, or is suspected to have been committed onboard a ship, or if the Company finds out that the
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Criminal offense
circumstances concerning a serious accident on board are unclear, the following guidelines should be
followed:
a) If the offense is obviously of criminal nature and sufficient facts are available:
1. Technical manager to check if Flag administration needs to be advised of the matter. If so furnish them details
available.
2. Operation general manager to consider if the ship should head for the nearest port or if the voyage should
continue to the destination. If the vessel is in port, find out what actions are being taken / considered by the local
authorities.
3. Technical director to consider whether a Company’s representative should be dispatched to the ship
4. Fleet personnel manager responsible to evaluate the need for changing or temporarily relieving any member
of the crew
5. Operation manager to notify the vessel and the ship’s agents of the actions taken
7. Fleet personnel manager responsible to consider if Iranian embassy /consulate shall be inform about the case
b) If the case is considered to be serious by the ship, but sufficient facts are not available:
1. Fleet personnel manager responsible to Contact the ship and obtain all relevant information and facts about
the case and about any measures taken on board as well as any by local authorities.
2. Fleet personnel manager responsible to inform the ship about the decision made and give the necessary
instructions.
3. Fleet personnel manager responsible to decide whether to inform the next of kin of any person involved
c) If the reports from the vessel contain incidents or occurrences which the Company deems have taken
place under suspicious circumstances:
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Criminal offense
1. Fleet personnel manager responsible to Contact the ship and obtain all factual information on the matter and
establish what measures,
2. Fleet personnel manager to pursue the matter, whether to prefer charges, sue for damages or compensation of
any kind.
3. Fleet personnel manager to decide whether to inform the next of kin of any person involved.
3. RECORD
Fleet safety officer to ensure all communication between ship's, office and other concern parties recorded in
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Communication failure with office
any third party without the prior EMR-Communication failure with office 2
Emergency: Vessel failure to communicate with office in 24 hrs.
Master try to communicate with nearest costal port authority and inform the situation,
- Master should contact with nearest vessel
- Master to contact with company's agent may this contact done via other vessel and informing the Position of vessel
2.1 Operation manager to activate the ERT if contact could not be establish
2.2 Marine superintendent to obtain vessel's position from purple finder web site
2.3 Operation manager to contact with nearest coastguard/nominated company's agent at that area
2.4 Operation manager to investigate the possibility of dispatch of the nearby company's vessel to assist with
search and rescue operation
2.5 operation manager to inform the assisting vessel's charterer of the situation
3. RECORD
Date: 2016-03-03 Date: 2016-03-06 Date: 2016-03-06

Communication failure with office
any third party without the prior EMR-Communication failure with office 2
Date: 2016-03-03 Date: 2016-03-06 Date: 2016-03-06

Collision
any third party without the prior EMR-Collision 2
Emergency: Collision
1.1 If own ship is not in imminent danger of sinking, master should be made contact with the other ship for
information about the situation, and to offer assistance. Ships should exchange information about ship's name owner,
home port, last port of departure and destination.
1.2 In waters with much traffic, master to assign personnel to continuous lookout.
Master to send (distress or urgency messages)to the nearest coastal radio station which should also be kept
informed about situation and the actions which are taken on board.
1.3 Master to activate ERT and send the message to Company (ERT), refer to latest Emergency Alert Card.
The content may not be limited to factual information only such as:
* Position and time of the collision
* Other ship's name and nationality
* Extent of damages to own ship
* Extent of damages to other ship
* If injury of personnel has occurred
* Type of assistance needed, if any weather condition
* Cargo status (loaded or ballast)
* Other vessels, P&I club, owner, type, her last & next port of call
1.4 Master/OOW sound emergency alarm
1.5 Master to stope vessel and consider dropping anchor
1.6 Master to check for any casualties, render assistance to other vessel if required
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Collision
1.7 Chief Officer /second engineer to give instruction to ship staff to close all watertight doors and sound all
tanks and determine extend of damage
1.8 Officer of watch record the time and position of collision
1.9 Evidence material must be secured and sent to the technical department by master and it must not be shown
or given to other persons without company approval
1.10 All course of events to be entered into the logbook by master.
1.11 Other pieces of evidence which may be of importance for further inquiries into the case should also be
collected by master, for example:
* Diagram from course recorder

* maneuver book or diagram from maneuver recorder.
* The chart which was used when the collision occurred showing course, positions and time.
* A sketch which shows the ship movements before the collision.
* A sketch which shows the angle of collision.
* The plotting diagram which was used.
* Photographs and sketches of how the situation developed, that may aid in the determination of the
course of events.
* Radio logbook.
* Back up taken from relevant section of VDR, before data is over-written.
1.12 In additional following check to be performed when vessel interlock
* Master to check that the separation going to increase the danger for own or the other ship due to reduced
buoyancy (hull penetration below the waterline)?
* Master to check that the separation cause sparks that may ignite oil or other flammable substances / liquids?
* Master to check that the separation cause pollution?
Date: 2016-03-03 Date: 2016-03-06 Date: 2016-03-06

Collision
* Master to check that, there a danger that fire on one ship may be transferred to the other if the ships are not
separated?
* Master to check that the vessels a greater danger to other traffic if they are interlocked than if they are
separated ?

2.1 Fleet safety officer to ensure that following information been received from the vessel:
- Ship position
- The extent of damage & any human injury.
- Name & flag of other vessel and its departure and destination port.
- ME condition & vessel power.
- Status of all lifesaving and firefighting appliance.
- Any fire hazard
- Pollution risk
- Has the protest (collision notice) been given to the other vessel by the master?
2.2 Technical manager and operation manager should inform relevant classification & port authorities
respectively
2.3 Fleet safety officer to ensure that the facts been communicated to ERT, same as those which are entered to
the ship's log book
Date: 2016-03-03 Date: 2016-03-06 Date: 2016-03-06

Collision
2.4 Insurance and claim manager informed hull & machinery underwriters
2.5 Operation manager should inform charterers
2.6 Operation manager to inform agents in next harbor, possibly other ship's agents
2.7 Operation manager to make necessary preparation for inquiries from the press.
3. RECORD
VDR back up for whole accident process to be recorded in to the appropriate location.
Course recorder, Weather repot, Movement book, deck log book, engine telegraph record
Date: 2016-03-03 Date: 2016-03-06 Date: 2016-03-06

Explosion
any third party without the prior EMR-Explosion 2
Emergency: Explosion

1.1 In port:
• Master responsible to give immediate notice with the same information to the fire brigade & port control,
even if the fire should seem to be under control.
• Muster the crew for emergency situation
• Chief Officer to stop Cargo operation and inform port authorities, when at port
• Master should consider to get prepared for vacating the berth if required.
1.2 In open sea:
• Master to send urgency message with information about the situation,
• Master to activate ERT, refer to latest Emergency Alert Card.
• Muster the crew for emergency situation
• Master /OOW to Sound emergency alarm and muster crew.
• Chief engineer to activate emergency shut down system.
• Chief engineer to stop all ventilation.
• Chief Officer to close all cargo valves, water tight & fire doors.
• Master to consider the danger of follow up explosion and/or fire outbreak.
• Master to establish vessel's position and update communication center.
Date: 2016-03-03 Date: 2016-03-06 Date: 2016-03-06

Explosion
• Chief engineer to consider using fixed extinguishing system to prevent spread of probable fire.
• Marine superintendent to ensure that following information had been received from vessel:
− Position of the vessel.

− Cause of explosion and extent of damage.
− Any casualties and loss of life.
− Pollution risk.
− Any fire hazard.
− Main power and main engine condition to run the ship.
• Technical manager should ensure concern classification & port authorities
• Operation manager should inform charterer & agents about any possible delay
• Operation manager should consider to nominate port of refuge.
• Fleet personnel manager to inform the next of kin.
• Operation manager to prepare a press release statement
3. RECORD
Date: 2016-03-03 Date: 2016-03-06 Date: 2016-03-06

Explosion
Date: 2016-03-03 Date: 2016-03-06 Date: 2016-03-06

Extreme weather condition
any third party without the prior EMR-Extreme weather condition 2
Emergency: Extreme weather

It is master responsibility to make sure all meteorology equipment on board are in good working condition.
He shall decide which action must be taken considering the characteristics of the ship and other conditions such as
distance to shore, sea area, visibility, traffic for minimize the risks to crew, cargo and vessel.
a) Precautions:
1. Navigation officer responsible to Review latest weather report and synopsis, and compare with actual
conditions and report to the master.
2. Master to aware all ships staff about the condition.
3. If the actual conditions depart greatly from weather reports, Master to determine the direction of the low
pressure area on the basis of wind direction and consider if rules for cyclone navigation should be followed.
4. Master to Make attempts for contact with shore radio stations or other ships in the vicinity to obtain
weather report.
5. Master to establish radio watch to receive possible security messages.
6. Master shall activate ERT in case of casualty that may affect maneuverability or navigation; refer to latest
Emergency Alert Card.
7. Master to find shelter from the sea and port of refuge in an unacceptable condition.
b) Safety actions:
Chief Officer and second engineer responsible to organized the following:
aa) On deck, engine room and accommodation:

1. Inspection and battening down of:
* Doors, Entrances,
* Hawse pipes,
* Sky light & Openings.
2. Inspection and possible strengthening of lashing on:
Date: 2016-03-06 Date: 2016-03-07 Date: 2016-03-07

* Equipment stowed on deck,

* Gangway,
* Rafts,
* Lifeboats,
* Cranes, Booms or other running rig,
* Securing all equipment in, Galley, Accommodation, Stores and in Engine Room
3. Rigging of safety line where required for movement across open deck.
If required, the vessel should run with the weather while the safety actions are
completed.
bb) Ballast Tanks:
1. Slack ballast tanks should be filled up.
2. Consider for taking extra ballast in heavy weather ballast tank to ensure stability and sufficient draft.
c) Maneuvering:
Master to consider following:
aa) Going against the weather (slow speed):

Propulsion power only sufficient to maintain the course should be used.
The ship should have a course with the wind and sea 15 - 20 degrees on the bow.
bb) Going with the weather (slow ahead)

When going with the weather the speed should be adjusted so that surfing / broaching is avoided and that the sea
breaks behind the stern.
cc) Drifting:
If the ship is heavily loaded and has a high Meta Centric height, the rolling may be violent with much water on deck.
This may be avoided by going slowly astern, in order to keep the stern up against the wind and thus reduce rolling.
Date: 2016-03-06 Date: 2016-03-07 Date: 2016-03-07

dd) Turning around:
1. If, when going with the weather it is necessary for one reason or other to turn against the wind, the change in
course must be carried out very carefully. The speed must be reduced as much as possible, and the maneuver should
be started at the end of a wave train so that the last part of the turn is carried out under the calmest possible condition.
2) If, while lying on the weather one chooses to turn around, the turn should be started at the end of a wave train
so that the ship will be broadside in the calmest period. The last part of the turn is carried out with hard rudder and
full engine power.
After having come around, the speed should be adjusted to the sea conditions.
d) Alerting:
1) Security message:
If heavy weather conditions are experienced which have not been forecasted (wind force 10 or
more), ships in the vicinity and the nearest coast station should be notified by Master.
2) Urgency message:
If the ship meets extreme weather, but is not in imminent danger with immediate need of
assistance, but in a situation where the outcome is uncertain, an urgency message should be sent by Master.
e) Heavy Weather Damage / Structural Damage
After a case of encountering heavy weather, in addition to items mentioned under

sub-paragraph (b) above, an assessment of damages to be carried out and to organize following:
* OOW responsible should record all events in deck log book.

* Master to aware all ships staff about the condition.
* Master to activate ERT in case of casualty that may affect maneuverability or navigation.
* Master to find shelter from the sea and port of refuge in an unacceptable condition.
Date: 2016-03-06 Date: 2016-03-07 Date: 2016-03-07

* If ship damaged due heavy weather, but is not in imminent danger with immediate need of assistance, but
in situation where the outcome is uncertain, an Urgency message should be sent by Master.
* Master to seek help and advice from SERS, if require.
* Master to inform ERT the situation at a short interval and seek advice if required
* OOW should keep all records including weather reports, course recorder, movement book, engine
telegraph record and concerned chart.

2.1 Marine superintendent to establish communication with the ship and assess the situation at a short interval.
2.2 Marine superintendent to check the ships speed and instruct the vessel if more speed reduction is
required to avoid damage to ship’s hull.
2.3 Marine superintendent to consider for finding shelter from seas and to port of refuge if the vessel
taking unacceptable strain.
2.4 Notify the agent in port of refuge, if none is appointed take needful measures.
2.5 Insurance and claim manager to contact the ships P & I club and inform them about the deviation.
2.6 Operation manager will notify the charterers possibly cargo owners.
2.7 If conditions for general average exist, Insurance and claim manager should inform the affected
parties and arrange necessary guarantees / average bonds.
3. RECORD
Date: 2016-03-06 Date: 2016-03-07 Date: 2016-03-07

3.1 Officer of the watch should record all safety measures watch has been taken in the deck logbook.
to the appropriate file in head office.
3.3 Weather report, Course recorder, Movement book, Engine telegraph recorder, and Security and urgency
message.
Date: 2016-03-06 Date: 2016-03-07 Date: 2016-03-07

Flooding
any third party without the prior EMR-Flooding 2
Emergency: Flooding

1.1 In case of major leakage into the engine room or major structural failure the hull water tight integrity is
affected Master should activate ERT (refer to latest Emergency Alert Card) and supplying relevant information to the
classification society for their appropriate advice, and the following information to be dispatched immediately.
- Position of the vessel.
- Location of the flooded area.
- Vessel's condition in respect to propulsion, electrical power, safety equipment.
- Brief description of damage and losses.
- Assistance available locally.
- Assistance required.
- Arrangement for further communication.
1.2 If the situation is developing in unacceptable condition then urgency or distress message should be
transmitted as appropriate. .
• Master/OOW sound emergency alarm.

• Chief officer/second engineer to sound all internal space which are suspected to flooding.
• Chief officer/second engineer to identify location of incoming water.
• Chief officer/second engineer to attempt for sealing off all opening and close water tight doors,
relevant valve and any access way.
• Electrical officer to cut off all electrical power running through the area.
• Chief Officer/second engineer to consider for abatement of ingress of water by any applicable means.
• Chief Officer to check stresses and stability of the vessel and correct trim/list as necessary.

ERT should continuously monitor the situation of the vessel with respect to the stability, machinery
damage and support the vessel if any external assistance is required.
Date: 2016-03-06 Date: 2016-03-07 Date: 2016-03-07

Flooding
any third party without the prior EMR-Flooding 2
3. RECORD
Date: 2016-03-06 Date: 2016-03-07 Date: 2016-03-07

Fire
any third party without the prior EMR-Fire 2
Emergency: Fire

1.1 In port:
a) Fire in the vicinity of the ship:

Master responsible to give fire message to fire brigade & port control with the following information:
* Name and nationality of the ship.
* Name and number of pier or other accurate address.
* What type of situation that has occurred?
* If persons are injured, and in case, approximately how many?
b) Fire on board:
* Master responsible to Give immediate notice with the same information to the fire brigade & port control ,
even if the fire should seem to be under control.
* Muster the crew for emergency situation.
1.2 In open sea:

Master send urgency message with information about the situation and what actions are intended to ERT;
refer to latest Emergency Alert Card.
1.3 Fire in engine room:

I. Master/OOW to sound fire alarm and muster crew.
II. Master to notify seat of fire & emergency team to tackle fire.
III. Chief engineer to activate emergency shutdown system.
IV. On board emergency response team to tackle fire.
V. Chief engineer to consider using fixed extinguishing systems depending on extent of fire.
VI. Second engineer to conduct crew check before use of total flooding system.
VII. Master to establish vessels position and update communication center.
VIII. Chief Officer prepare to disconnect cargo hoses if required.
IX. Master to prepare to evacuate berth if required.
Date: 2016-03-06 Date: 2016-03-07 Date: 2016-03-07

Fire
X. Master to consider disembarking non-essential personnel.
1.4 Fire in Pump Room:
∗ Master /OOW Sound fire alarm and muster crew.

∗ Master to notify seat of fire & emergency team to tackle fire.
∗ Chief Officer stop all pumping operations.
∗ Chief Officer to close all pump room valves.
∗ Chief Officer to ensure pump room is evacuated.
∗ Chief Officer stop all ventilation fans.
∗ Chief Officer to close all fire flaps.
∗ Chief Officer to count all heads. Close pump room entrances.
∗ Chief engineer consider to release fixed fire extinguishing system.
∗ Chief Officer to maintain inert gas pressure in all cargo tanks.
1.5 Fire into Emergency Diesel Generator Room:
∗ Master/OOW Sound fire alarm and muster crew.

∗ Second engineer to shut off all fuel tank valve.
∗ Electrical officer to isolate emergency switchboard.
∗ Second engineer to isolate compressed air line from engine room.
∗ Second engineer to shut off compressed air bottles.
∗ Second engineer to stop all ventilation fans.
∗ Second engineer to close air cooling flaps.
∗ Chief Officer to be carry out boundary cooling by spraying water jet on external bulkheads & decks.
1.6 Fire on Main Deck:
∗ Master /OOW Sound fire alarm and muster crew.
Date: 2016-03-06 Date: 2016-03-07 Date: 2016-03-07

Fire

∗ Chief Officer to close all cargo valves, watertight & fire doors.
∗ Master to be consider following :
What is burning?
How much is burning?
In which direction is the fire spreading?
Possibilities for controlling the fire?
∗ Master to stop all activities (loading, discharging) & inform port authorities; when at port.
∗ Master to prepare firefighting plan, tank plan, stability information to local fire control officer when at port.
∗ Master to establish vessel's position and update communication center.

∗ Chief Officer to e swing out life boats to embarkation level if at sea.
∗ Master to maneuver vessel in such a direction as to avoid spread of fire due to wind action.
∗ Master to consider using fixed firefighting extinguishing system to prevent spread of fire.
∗ Chief Officer to prepare to disconnect cargo hoses if required.
1.7 Fire in Accommodation:
* Master/OOW to sound fire alarm and muster crew.

* Master to notify seat of fire & emergency team to tackle fire.
* Master to maneuver vessel, in order to reduce effect of wind in spreading fire, or perhaps stop vessel, if
underway.
* Chief Engineer to activate emergency shutdown system.
* On board emergency response team to tackle fire.
* Chief Officer / chief engineer to stop all ventilation system.
* Chief Officer to stop all fire flaps/start boundary cooling.
* Chief Officer to count all heads. Close doors.
* Chief Engineer to shut electric supply.
* Chief Officer to send fire party with fire hose running water commence entering in accommodation from
lower level.
* Master to establish vessels position and update communication center.
* Master to prepare to evacuate berth if required.
Date: 2016-03-06 Date: 2016-03-07 Date: 2016-03-07

Fire
* Chief Officer prepare to disconnect cargo hoses if required.

* Master to consider disembarking non-essential personnel if required.
1.8 Fire in Cargo Tanks:
* Master / OOW to sound fire alarm and muster crew.

* Master to notify seat of fire & emergency team to tackle fire.
* Chief Officer to close all cargo valves, watertight & fire doors.
* Stop work in tanks/deck.
* Chief Engineer to prepare IG plant to start flooding IG if required.
* Chief Officer to stop all ventilation system and start boundary cooling.
* Chief Officer after assessing the situation prepare to spray water jet inside the tank till shore assistance arrive.
* Master to be consider following:
- In which direction is the fire spreading.
- Possibilities for controlling the fire.
* Master to stop all activities (workshop repairs, loading, discharging) and inform port authorities; when at port.
* Master to prepare firefighting plan, tank plan, stability information to local fire control officer when at port.
* Master to establish vessel's position and update communication center.
* Chief Officer to swing out life boats to embarkation level if at sea.
* Master to maneuver vessel (if at sea) in such a direction as to avoid spread of fire due to wind action
* Chief Officer to prepare to disconnect cargo hoses if required.

2.1 Insurance and claim manager to contact with principal underwriters and give all known information about
the ship and the situation.
2.2 Fleet personnel, manager should check if there are any casualties onboard. If so inform next of kin /
relatives in an appropriate manner.
2.3 If the fire implies interruption of voyage / delays, Operation manager to notify the charterers / cargo
owners and to inform agent.
Date: 2016-03-06 Date: 2016-03-07 Date: 2016-03-07

Fire
2.4 Technical manager to consider if the ship’s concerned flag state and classification society should be
informed.
2.5 Operation manager to Prepare for inquiries from the press. If the case is expected to get publicity, a press
release should be issued.
2.6 If the voyage is interrupted, Operation manager to nominate for port of refuge.
3. RECORD
to the appropriate file in head office, Engine/Deck log book.
Date: 2016-03-06 Date: 2016-03-07 Date: 2016-03-07

Grounding
any third party without the prior EMR-Grounding 2
Emergency: Grounding / Stranding / Beaching

a. Touching ground:
aa) If touching of ground is suspected or if due to a noticeable jolt, momentary angle of heel,
unexplainable changes of course, it is obvious that the ship has touched ground, following to be complied with:
1. If the pilot or one who knows the locality is on board, master to ask for possible explanation.
2. Master to stop engines, observe any unexpected speed reduction.
3. Officer of the watch to plot accurate position on chart, check depth information.
4. C/O to check for visible oil along the hull / in the wake.
5. C/O and second engineer to take soundings of all tanks and compartments, note the draft.
I. If the ship has stopped, C/O to take soundings around the ship and record the results.
II. OOW is responsible for switch on deck lighting if required and activate sound signals if in restricted
visibility and exhibit shapes / lights.
III. C/O and second engineer to ensure all water tight and fire doors are closed.
IV. Master to notify local authorities about the case and inform them if oil pollution involves.
V. C/O to evaluate ships stability and provide master with necessary information for activation of SERS
if necessary
6. Master to invoke oil spill contingency plan if necessary.
bb) If due to touching of ground observed following;

1. Oil leakages:
* Master to make assessment of the fire hazard.
* Master to notify local authorities about oil release.
* C/O and second engineer to take frequent gas measurements in all areas.
* Master to try to limit the pollution with available means on board.
Date: 2016-03-06 Date: 2016-03-07 Date: 2016-03-07

Grounding
2. Increasing angle of heel / draft;

* Chief Officer to try reduce / delay the heeling by trimming.
* Master to consider stranding of the vessel.
* If stranding is not possible, seek to shallow waters.
* Master to call for immediate assistance, prepare for ship abandonment.
b. Grounding / stranding:
aa) If the ship is aground, Master should evaluate possible consequences of following and
consider appropriate action to eliminate / minimize damage:
1. Imminent danger to the crew:

- If the ship may sink if she slides off the shoal.
- If the ship may break or be broken down by the sea.
- If health hazardous substances may be released in dangerous concentration.
- If fires may start due to release of flammable substances.
- If possibilities for evacuations are reduced or blocked.
2. Imminent danger to the ship:

- If she is constantly being struck in the seaway.
- If she is exposed to torsion.
- If there is a large tidal difference in the area.
- If there are strong tidal currents in the area.
- If the ship may drift further up on the shore, due to high tide, wind or waves.
3. Imminent danger of damage to environment:

- If the oil release has occurred.
- If leakage's may not be stopped.
- If there is a danger of new leakage's.
bb) If the situation does not seem to involve imminent danger, Master to consider:
1. Possibilities of getting off the shoal by own means.
Date: 2016-03-06 Date: 2016-03-07 Date: 2016-03-07

Grounding
2. If the situation is such that attempts to get off the shoal by own means cannot or should not
be attempted, consider, while awaiting professional assistance.
c. Alerting:
In acute need of salvage / assistance:
1. If the lives of the crew are threatened:

- Master to send distress signal and distress message.
- Master to activate the emergency radio beacon if the position is uncertain.
- Master to use pyrotechnic signals if there is a chance of being observed.
2. If the ship is in acute need of assistance to prevent damage, the Master to send urgency message stating:
- Name and nationality.
- Accurate position.
- Type and quantity of cargo.
- Extent of damage to ship and environment.
- What type of assistance is needed?
- What precautions the ship has taken?
- If special hazards represent.
- Expected development of the situation.
- The Master’s estimation of the situation.
3. If pollution has occurred - or there is an imminent danger that it may - the local authorities
should be alerted by Master via the nearest coastal radio station by safety message unless distress or urgency
message is used. The message must contain:
- Name and nationality.
- Type and quantity of cargo.
- Type and quantity of release.
- If the release has been stopped.
Date: 2016-03-06 Date: 2016-03-07 Date: 2016-03-07

Grounding
- What precaution the ship has taken?
4. Master to activate ERT (refer to latest Emergency Alert Card) immediately and give the following
information:
- Type of situation.
- Extent of damage.
- If assistance is underway or being received.
- Precautions taken by the ship.
- If any of the complement is injured, missing or diseased.
- If any assistance is required.
d. Other precautions:
Salvage contract:
If circumstances permit it is the ERT who in the best way can arrange external assistance either on
requests from the Master or according to own judgment of the situation. They will then make a contract with the
salvage firm.
If the ship is in imminent danger, the Master has both the right and the duty to sign salvage contract.
When using Lloyd’s Open Form, the contract may be signed at a later stage.
e. Beaching:
1. General
If the ship is about to sink, or it is obvious that it will drift ashore, beaching of the vessel in
consultation with ERT (refer to latest Emergency Alert Card) may simplify subsequent salvage operations.
If possible master should ensure that following preparations has been made prior to beaching.
- Discharge ballast.
- Change trim.
- Change sea chart.
- Request assistance.
Date: 2016-03-06 Date: 2016-03-07 Date: 2016-03-07

Grounding
2. Direct Beaching:
Direct beaching is carried out when the ship is maneuverable, but is expected to lose buoyancy.
aa) -Chief officer to decide which tanks / holds to be filled or discharged in order to secure the ship.
bb) Beaching
- The ship should have course perpendicular to the beach.
- Let go bow anchors so that they get best possible holding power.
- After the vessel has touched bottom, maintain the machinery running in order to keep the ship in position
until it is secured.
cc) Securing:
- After the ship is beached, take in ballast in order to prevent slamming.
- consider the possibilities to set out moorings in order to keep the ship in position.
3. Indirect Beaching:
If the ship is drifting towards the coast and lack of maneuverability will lead to beaching, consider the possibilities
of controlling the drift by dragging anchor in order to reach the most favorable beaching position.
aa) - Chief officer to decide which tanks / holds to be filled / discharged in order to keep the ship in position
after touching ground.
- Chief engineer to consider alternatives if the engine room springs a leak and there is a power failure.
-Master consider how anchors may be used
bb) Beaching:
- Let go the anchors heave in slack on chains as soon as the ship has stopped.
4. Further Precautions:
Date: 2016-03-06 Date: 2016-03-07 Date: 2016-03-07

Grounding
aa) C/O responsible to take soundings around the ship, and mark on a sketch to find out what part of the ship
touches ground. All tanks and holds are sounded to check for leakage.
bb) Master to check tide tables if the tide is increasing or falling. Also find out if there will be substantial
changes in current due to the tide changes.
cc) Based on the ship's position, tide differences, loading/ballasted condition, Master to consider if the ship
may become overloaded, and what may be done to reduce the loading.
dd) Master responsible to Consider if further actions may be taken in order to keep the ship in position after the
current has changed.

a. Ship aground but subsequently re-floated

If a message is received from a ship that it has touched ground / been aground but re-floated, following should
be initiated:
aa) If the ship has no significant damages:
1. Insurance and claim manager to notify the underwriters and give all known information.
2. Marine superintendent to contact the ship and clarify:
- Type and extent of possible damage to the ship and surroundings.
- If the voyage will be completed or survey will be requested in the first ordinary port of arrival or the ship
sails for of refuge for survey and inform the agent in the port of destination
- If there is a need for repairs or other assistance in the port of destination / port of call / port of refuge.
bb) If the ship has sustained damages which affect her seaworthiness:
1. Insurance and claim manager should immediately notify underwriters and give all known information.
Date: 2016-03-06 Date: 2016-03-07 Date: 2016-03-07

Grounding
2. Marine superintendent responsible to contact the ship and clarify:

- Type and extent of damages to ship and surroundings.
- If the ship may proceed to nearest harbor on its own.
- If any repairs must be made in order to enable her to proceed.
- Precautions taken by the ship.
3. Technical manager to investigate possibilities for repair and other forms of necessary assistance which may
be obtained in the area.
cc) If the ship requires assistance:
1. Insurance and claim manager should immediately notify underwriters and give all known information.
2. Marine superintendent to contact the ship and clarify:

-Type and extent of damages to ship and surroundings.
-If the ship has arranged with necessary assistance, and in case from whom?
-If offers received for assistance are adequate.
-The Master’s evaluation of the situation and assumed need for assistance.
-what measures the ship has taken in order to secure the situation and notify parties involved, and further
preparations made.
3. Technical manager to clarify if required assistance may be arranged via agent and if sufficient repair facilities
are available in the area.
4. Insurance and claim manager to contact underwriters and compare information received and decide on
further actions in consultation with the underwriters.
b. Ship aground:
When a message is received from a ship that it is aground, the following actions should be taken:
Date: 2016-03-06 Date: 2016-03-07 Date: 2016-03-07

Grounding
aa) If the ship has an acute need of assistance to get off the ground or to prevent further damage:
1. Technical manager should notify classification to give all known information
2. Marine superintendent to contact the ship, or if this is not possible, the agents, local authorities and clarify:
- If assistance has been engaged / offered.
- Extent of damage and hazards including pollution involved and
- If the ship is totally or partially abandoned, and if anyone is injured, missing or dead.
- What form of assistance is required?
- What precautions have been taken by the ship?
- If the Company may forward advice and directions to the ship.
3. Insurance and claim manager to contact the underwriters and compare information received, and decide on
further action in consultation with the underwriters.
bb) If there is no acute need for action:
1. Insurance and claim manager immediately to inform the ship’s underwriters and give all known information
2. Technical manager to contact the ship and clarify:

- Extent of damage to the ship and surrounding.
- Possibilities of getting off by own means.
- If assistance has been offered at location.
- if damage control actions have been initiated, and in case what action and by whom.
- The Master’s evaluation of the situation and the actions that should be taken.
If the ship has sustained damages due to touch of ground / grounding or if in doubt with regard to the character
and extent of damages, survey for seaworthiness certificate should be requested by technical manager
c. Other Precautions
aa) Notification:
Date: 2016-03-06 Date: 2016-03-07 Date: 2016-03-07

Grounding
If it is expected that the incident will be mentioned in the press, the next-of-kin must be notified
immediately by F.P manager
bb) Pollution:
Insurance and claim manager to ensure that P&I club and underwriters are notified immediately in
case of oil spill or danger of oil spill
cc) Operation manager should provide the charterer with necessary information.
dd) Technical manager should inform the agent at port of destination and arrange for attendance of class
Surveyor.
ee) Operation manager should inform the agent and port authorities of area and check if port authority have any
plan to assist the vessel and monitor their action.
ff) General average:

If conditions for a general average do exist, secure guarantees from other parties for coverage
of their average contribution. Survey must be appointed as required by technical manager.
gg) Maritime declaration:

If there is an obligation to give a maritime declaration, the underwriters will be notified by the court
concerning time and place for the declaration.
hh) Press:
If it is expected that the incident will be mentioned in the press / mass media, a press release should
be prepared. Operation manager to be prepared for inquiries for the press / news bureaus.
ii) SERS:
Marine superintendent to check if SERS activated by vessel and evaluate their advice.
3. RECORD
Date: 2016-03-06 Date: 2016-03-07 Date: 2016-03-07

Grounding
Fleet safety officer to ensure all distress message and communication between ship's, office and other concern
parties recorded in to the appropriate file in head office, course recorder, weather report, Eco sounder record and
VDR back up for whole accident process to be recorded in to the appropriate location.
Date: 2016-03-06 Date: 2016-03-07 Date: 2016-03-07

Helicopter accident
any third party without the prior EMR-Helicopter accident 2
Emergency: Helicopter accident

1.1 Master to ensure following procedure applied in the event of a helicopter accident,
a) Evacuate all passengers from helicopter as soon as possible.
b) All helicopter power to be switched off.
c) Careful attention to be paid for any fuel spillage and firefighting precautions should be taken to avoid
catching fire of spilled fuel and spreading to other parts of the ship (e.g. draining down the scuppers).
1.2 Even when a helicopter crashes without rupturing its fuel tanks, fuel may still be spilled if the wreckage
distorts on lifting. Likewise the damaged structure may pierce a tank. Master should take extra precaution before
starting to clear the wreckage.
- Master/OOW sound emergency alarm.
- Master should alter the course and speed as necessary to keep fire and smoke clear on deck
- Chief Officer to coordinate rescue and firefighting operations.
- Chief Officer to provide water spray cover for helicopter crew/passenger and rescue party
- Master to activate ERT (refer to latest Emergency Alert Card).
- Chief Officer and member of emergency team to contain any fuel spillage and cover the area with
foam blanket.
1.3 The recommendations of “Guide to Helicopter/Ship Operation” (by ICS), to be followed at the time
of helicopter/ship operations in order to minimize the risk of accident.

ERT should continuously monitor the situation and extend of accident with respect to support the vessel if
any external assistance is required.
3. RECORD
Date: 2016-03-06 Date: 2016-03-07 Date: 2016-03-07

Helicopter accident
any third party without the prior EMR-Helicopter accident 2
Fleet safety officer to ensure all distress message and communication between ship's, office and other concern
parties recorded in to the appropriate file in head office, deck log book, weather report, movement book and course
recorder.
Date: 2016-03-06 Date: 2016-03-07 Date: 2016-03-07

Local war
any third party without the prior EMR-Local war 2
Emergency: Local war

1.1 Hostilities in port of destination:
1.1.1 Master to contact agents (taking into account that the agents may be under pressure from the authorities) and
obtain information about situation and expected development.
1.1.2 Master has to deviate to outside territorial limits if the voyage to the area and call at the port expected to
involve risks due to: possible minefields in the area, misleading marking, pirate activities and hostilities then
1.1.3 Master to establish contact with ERT (refer to latest Emergency Alert Card) and give information and
evaluation of the situation
1.2 Hostilities in port:
a) While the ship is in port and if the risk of hostilities arises:

- Master to contact the agents and nearest consulate general / embassy.
− Master to investigate, in consultation with agents, the possibilities of leaving the harbor.
b) If hostilities are taking place in the area, and the ship cannot escape:
- Chief Officer to terminate all cargo handling and make ship ready for sea.
- Master to consider the possibilities of hauling the ship out from the terminal, prepare for cutting of
moorings.
- Medical officer to start preparations for casualty control in case the ship should be damaged due to
hostilities.

2.1 Operation manager to inform charterer to take decision to order the ship to another port.
2.2 Insurance and claim manager shall notify the P&I club accordingly.
Date: 2016-03-06 Date: 2016-03-07 Date: 2016-03-07

Local war
any third party without the prior EMR-Local war 2
3. RECORD
Fleet safety officer to ensure all communication between ship's, office and other concern parties
recorded in to the appropriate file in head office.
Date: 2016-03-06 Date: 2016-03-07 Date: 2016-03-07

Man overboard
any third party without the prior EMR-Man overboard 3
Emergency: Man overboard
Each ship should prepare and develop its own plan for recovery of persons from the water,
“Guidelines For The Development Of Plans And Procedures For Recovery Of Persons From
The Water” as introduced in MSC.1/Circ.1447 and “Guide To Recovery Techniques” as
introduced by IMO in MSC.1/Circ.1182 and “Guide For Cold Water Survival”
(MSC.1/Circ.1185/ Rev. 1) need to be considered in the plan and concept of relevant risk
assessment for utilization of Life Raft , Life Ring and Accommodation Ladder should be
accomplished and included as part of ship’s developed documents.
An example of General Recovery plan prepared by Technical department and each ship should
customize and tailor-made the information and generate its own Recovery Plan as applicable to the
ship with a view to considering above mentioned guidelines provided by IMO.

1. Man overboard (immediate action):
a) Witnessing a person falling overboard from a ship must immediately be notified to the officer of the
watch and master, and emergency signal to be activated by O.O.W.
b) The officer of the watch should follow the procedure for Williamson turn and put helm hard over to side man
fell over.
c) OOW should promptly Release the life buoys with light / smoke signal on either side of the bridge wing.
d) OOW to mark the location of MOB by pressing GPS man over board.
e) OOW to put the main engine on “stand by” and inform the engine room.
f) Officer of the watch to post lookout at forward and on each side of the ship.
g) Master to make ready the rescue boat, if available onboard, otherwise one of the lifeboats.
h) When the person who had fallen overboard is sighted, the ship should be maneuvered so as to give best
possible protection for the rescue boat during its launching and during the rescue action.
Date: 2016-03-06 Date: 2016-03-07 Date: 2016-03-07

Man overboard
2. Man overboard missing after a period of time:

a) The Master is responsible to activate ERT (refer to latest Emergency Alert Card) & continuously inform
them about the situation and give details about seaman, time and position of man overboard, weather condition plus
master's action for search and rescue plus any other necessary information.
b) The Master must alert the Coastal Radio Station and ships in the vicinity about the man overboard
and possible search actions initiated through the rescue station.
c) Proceed at opposite course of the original to a calculated zero point, that is when the missing person
was last seen, and the ship's position at that time.

a) When a “Man overboard / missing” report is received by the Company, the Emergency Response Team
should consider if the information is sufficient. Possible contacts are:
1. Main Rescue Center.
2. Local Coastal Radio Station.
3. AMVER / possibly other ships in the area.
b) Marine superintendent to establish communication with the ship and agree on fixed time for communication.
c) Marine superintendent to check if there is a possibility of suspicion of criminal offense according to
the message received.
d) Fleet personnel manager responsible to inform next of kin.
e) Fleet personnel manager to consider for informing Iranian embassy at the port of destination.
f) Fleet personnel to instruct agent for call Police, in case of suspicion of criminal offense.
g) Operation manager to notify the external parties as consider appropriate.
h) Marine superintendent to ensure to get required information from master such as details about
seaman, time, and position of man overboard, weather condition, plus master action for search and rescue
and other necessary information.
j) If own ships are in the vicinity, these should be notified immediately by operation manager and be
requested to participate in the search.
k) Insurance and claim manager to inform relevant P&I club
Date: 2016-03-06 Date: 2016-03-07 Date: 2016-03-07

Man overboard
3. RECORD
Fleet safety officer to ensure all communication between ship's, office and other concern parties recorded in to the
appropriate file in head office, Deck log book and Course recorder
Date: 2016-03-06 Date: 2016-03-07 Date: 2016-03-07

Oil spillage
any third party without the prior EMR-Oil spillage 3
Emergency: Oil spillage

Role, responsibilities and measures to be taken by shipboard personnel.
1.1 In case of oil spillage into the sea during bunker and cargo operation, Master should activate ERT
(refer to latest Emergency Alert Card) and providing relevant information to the nearest port authorities for
their appropriate advise, and should ensure that the reporting requirements are in compliance with the
Reg.37 of Annex 1 Section 2: reporting requirements of the SOPEP manual. The List of Whom to Contact,
includes as an appendix in the Shipboard Marine Pollution Emergency Plan / SOPEP.
The following information to be dispatched immediately.

- Position of the vessel
- Location of the spillage area
- Brief description of spillage
- Assistance available locally
- Assistance required
- Arrangement for further communication
1.2 Master should consider, if the situation is developing in unacceptable condition then urgency or distress
message transmitted as appropriate.
AA) Pipe line failure (Cargo/Bunker pipe line)

a. Master/OOW sound emergency alarm.
b. C/O, C/E to stop cargo/bunker operation.
d. C/O to inform terminal to stopped cargo operation.
e. C/O or second engineer to drain whatever is in the affected section into available slack tank.
f. C/O or second engineer check the pipe line leakage and may use pads and clamps to temporarily stop the
leakage.
g. If it is suspected that the source of the leakage could be at the pump room all sea valves, necessary measured
must be taken to relieve any pressure from the relevant section of the line by Chief Officer.
Date: 2017-04-26 Date: 2017-05-15 Date: 2017-05-15

Oil spillage
h. 2/end engineer to inform terminal/bunker barge to stop bunkering operation.

i. 2/end engineer to stop bunker transfer pump during internal transferring.
j. Master to activate ERT when oil spill into the sea.
BB) CARGO TANK / BUNKER TANK OVER FLOW:
a. Master/OOW sound emergency alarm.

b. C/O, C/E to stop cargo/bunker operation.
c. C/O to inform terminal to stop cargo operation.
d. 2/end engineer to inform terminal/bunker barge to stop bunkering operation.
e. 2/end engineer to stop bunker transfer pump during internal transferring
f. Master to activate ERT when oil spill into the sea and seek approval for emergency cargo transfer to slack
tank.
g. C/O or second engineer to drain whatever is in the affected section into the available slack tank.

2.1 Insurance and claim manager responsible to notify the underwriters and give all known information.
2.2 Marine superintendent to contact the ship and clarify:
- The amount of oil spillage.

- If there is a need for repairs or other assistance in the port of destination / port of call / port of refuge.
2.3 If it is expected that the incident will be mentioned in the press / mass media, a press release should be
prepared. Operation manager should prepare relevant statement for inquiries from the press.
3. RECORD
Date: 2017-04-26 Date: 2017-05-15 Date: 2017-05-15

Oil spillage
3.2 Engine/deck log book.
3.3 Oil record book (deck/ engine).
3.4 Bunker/cargo plan.
Date: 2017-04-26 Date: 2017-05-15 Date: 2017-05-15

Port of refuge
any third party without the prior EMR-Port of refuge 2
Emergency: Port of refuge

Master to be Notify the local port authorities of the intentions:

a) The port authorities will require following information:
Name of vessel Signal letters
Home port Nationality
Last port of call Destination
Gross tonnage Draught
ETA pilot station Name of ship's agents, if any
Reasons for call Cargo onboard
b) Port clearance:
I. It is necessary to make formal clearance both in and out of port of refuge even if the purpose
of the call is to land a sick or injured seafarer.
II. When calling at a port of refuge where there are no port authorities or other authorities then the
nearest port authority, Coast Guard or Naval Station should be contacted
- Master to contact the company's agents in the port of refuge or in the area
- Master to activate ERT (refer to latest Emergency Alert Card).

2.1 On the basis of the available information, technical director to evaluate if a company's
representative should be sent to the port of refuge to assist the ship.
Date: 2016-03-07 Date: 2016-03-09 Date: 2016-03-09

Port of refuge
any third party without the prior EMR-Port of refuge 2
2.2 Operation manager to notify the agents in port of refuge. If none is appointed, take needful
measures
2.3 Insurance and claim manager to contact the ship's P&I club and inform them about the deviation.
2.4 Operation manager should consider to notifying charterers, possibly cargo owners.
2.5 Technical manager to notify ship's Classification Society in case where the damage must be
surveyed, possibly repaired and a seaworthiness certificate required.
2.6 Fleet personnel manager should inform the next of kin / relatives in case of personal injury, sickness or
fatalities,
2.7 If conditions for a general average exist, Insurance and claim manager should inform the
affected parties and arrange necessary guarantees / average bonds
2.8 Operation manager to consider issuing press release if expected to be published in the mass
media.
3. RECORD
ERT should continuously monitor the situation of the vessel with respect to the stability, machinery damage
and support the vessel if any external assistance is required.
Date: 2016-03-07 Date: 2016-03-09 Date: 2016-03-09

Propulsion and power failure
any third party without the prior EMR-Propulsion and power failure 2
Emergency: Propulsion and power failure

1.1 Master should consider and determine damage and extent of damage, if the damage:
* Can be repaired permanently.
* Can be repaired provisionally in order to complete the voyage.
* Can be counteracted by emergency repair so that the nearest harbor or protected waters may be reached by
own help.
1.2 Master to activate the ERT (refer to latest Emergency Alert Card) immediately about the present situation and
how the possibilities are evaluated on board.
1.3 Master should evaluate the situation and if the ship is in danger of drifting ashore, consider the possibilities
for anchoring / stranding.
1.4 Main Engine Failure

I. Master to use rudder to direct vessel away from danger (in shallow water).
II. Chief Officer to prepare anchor if in shallow waters.
III. OOW officer to exhibit “NOT UNDER COMMAND" lights/shapes.
IV. OOW activate appropriate sound signals if in restricted visibility.
V. Master to broadcast warning.
1.5 Power Supply Failure

• Chief engineer to consider automatic starting of emergency diesel generator within specified period
of time, otherwise start manually.
• OOW to check following are in order Gyro, GPS, Auto pilot, change over system to manual steering,
Navigation lights and VHF.
• OOW to be check vessel position during navigation.
• Master to broadcast warning to ships in vicinity during navigation.
1.6 Steering Failure

• OOW to change over steering from auto pilot to manual mode.
Date: 2016-03-08 Date: 2016-03-09 Date: 2016-03-09

• Chief engineer to consider automatic starting of stand by telemotor and/or steering pump and start
manually in case of failure.
• Chief engineer to check functioning of control unit (telemotor & receiver) and power unit (steering
pump).
• Chief engineer to arrange for engaging emergency steering mechanism in steering room as per
procedure, in case of total failure of control unit.
• Chief engineer to arrange for locking of steering system and rudder in mid position In case of total
failure of power unit.
• Master to be stop main engine and keep it in stand by position.
• Chief Officer to prepare anchor if in shallow water.
• OOW to exhibit “NOT UNDER COMMAND” shape/light.
• OOW to activate sound signal if in restricted visibility.
• Master to consider broadcast warning.
1.7 Gyro Compass Failure

If gyro compass in use, fails:
− OOW will switch over to second gyro compass.
− OOW will check the second gyro compass interfacing with other bridge equipment (i.e.: Radar,
ECDIS, GPS, AIS, Echo Sounder, Course Recorder and etc.).
− OOW will call Master and Electrical officer.
− OOW will record the failure time and ship position in deck log book.
− Master to inform superintendent for providing technical assistant if required.
If second gyro or main gyro compass fails:

− OOW will switch over the steering mode to TMC (Transmitting Magnetic Compass) and switch over
Radar to head on mode and steer corrected compass course.
− OOW will call Master and Electrical officer.
− Master to inform superintendent for providing technical assistant.
− If vessel is not equipped with TMC, will continue to steer on hand steering with magnetic compass
course which is corrected for compass error.
Date: 2016-03-08 Date: 2016-03-09 Date: 2016-03-09

− If gyro repair is beyond ship staff repair capability, ship superintendent will continue monitoring
vessel progress and guide her towards a convenient port to receive assistant.
− All activity and failures should be properly recorded in Deck log book.

a) Insurance and claim manager to inform the ship’s principal underwriters immediately.
b) Marine superintendent to establish contact with the rescue center for the area if a distress situation is
declared.
e) Operation manager to inform the local company agents that may be needed in the further development of the
incident.
f) Operation manager to consider notifying charterers and agents about delays and deviations.
g) Operation manager to make necessary preparations if the ship seeks port of refuge.
h) Technical director to consider if a representative from the Company should be sent to the first port of
call
i) Operation manager to prepare for inquiries from the press if the case is expected to be publicized.
3. RECORD
recorded in to the appropriate file in head office
Date: 2016-03-08 Date: 2016-03-09 Date: 2016-03-09

Rescue action intank
any third party without the prior EMR-Rescue action intank 2
Emergency: Rescue action in tanks

1.1 Tanks or other compartments where chemical liquids have been carried MUST NOT be entered
without wearing protective clothing and respiratory equipment.
1.2 Rescue actions are implemented upon orders from master.
1.3 Rescue teams must use breathing apparatus appliances, safety line and communication equipment.
1.4 Master to activate ERT (refer to least Emergency Alert Card) and give full details about the situation such as
cargo, tank position, tank condition, number of people in tank and action taken by ship.
1.5 Chief Officer should ensure that revival (mucking) hoist with safety harness is made ready.
1.6 When the casualty person has been localized he is to be removed from the incident site as fast and
carefully as possible to place where first aid or other necessary treatment can be given.

2.1 Technical manager to monitor the situation closely if any rescue action is being undertaken onboard.
2.2 Marine superintendent to get full details about the situation such as cargo, tank position, tank condition,
number of people in tank and action taken by ship.
2.3 Marine superintendent to maintain regular communication with ship and advice regarding precautions to be
taken by them.
2.4 Fleet personnel manager to inform next of kin.
2.5 Operation manager to inform local agent.
3. RECORD
Date: 2016-03-07 Date: 2016-03-09 Date: 2016-03-09

Rescue action intank
any third party without the prior EMR-Rescue action intank 2
3.2 Medical log book.
3.3 Deck log book.
Date: 2016-03-07 Date: 2016-03-09 Date: 2016-03-09

Search and rescue
any third party without the prior EMR-Search and rescue 3
Emergency: Search and rescue
Each ship should prepare and develop its own plan for recovery of persons from the water,
“Guidelines For The Development Of Plans And Procedures For Recovery Of Persons From
The Water” as introduced in MSC.1/Circ.1447 and “Guide To Recovery Techniques” as
introduced by IMO in MSC.1/Circ.1182 and “Guide For Cold Water Survival”
(MSC.1/Circ.1185/ Rev. 1) need to be considered in the plan and concept of relevant risk
assessment for utilization of Life Raft , Life Ring and Accommodation Ladder should be
accomplished and included as part of ship’s developed documents.
An example of General Recovery plan prepared by Technical department and each ship should
customize and tailor-made the information and generate its own Recovery Plan as applicable to the
ship with a view to considering above mentioned guidelines provided by IMO.

a. Search:
aa) When heading for a distress position after having received a distress signal / message, master to
take immediate contact with the nearest coastal radio station and repeat the distress message if this is not
known already. State ship’s name, position, speed and actions that will be initiated. Request advice and guidelines
from the rescue center which covers the area.
bb) Master shall immediately after having received message about a distress situation, establish radio
watch on all distress frequencies.
cc) Master shall try to establish cooperation with the other ships in appointing a CSS (Coordinator Surface
Search) until professional units take command of the action.
dd) Master shall consider activating of ERT ( refer to latest Emergency Alert Card).
ee) Chief officer shall make ready all rescue equipment that may be needed, maximum illumination in case of
night action and prepare alternative actions.
ff) OOW to post extra look out and also look for survival craft transponder signal on radar
Date: 2016-03-08 Date: 2016-03-09 Date: 2016-03-09

Search and rescue
Note: refer can be made to IMO publication 'search and rescue manual'
b. Rescue of survivors:
aa) From wreck:
1. Direct transfer of survivors from a wreck to the ship demands very favorable weather conditions. Rigging and
use of breaches buoy can only take place when the relative motion between the vessels is small. The lifeboat will be
much better to use under such conditions.
2. If it is considered too hazardous to launch a boat, connection with the boat may be established by a line
thrower, and the survivors may haul a raft up to the wreck.
bb) From survival craft:
The best approach would be to maneuver to windward of the craft and then drift down towards it. Before going into
position, the transfer from the craft to the ship should be prepared. Any appreciable cooperation from the survivor’s
side should not be expected due to seasickness and exhaustion.
cc) from the sea:
Survivors in the sea must be regarded to be in imminent danger, and the conditions make it difficult to use a boat,
master responsible to consider using a net and someone jumping into the sea to quickest possible rescue is
required. Consider using a lifeboat.

aa. Operation manager to consultation with the main rescue center, prepare a press statement but do not release
till it is verified that all next-of-kin have been informed.
bb. Operation manager should contact the Company’s agents and other contacts in the area and ask for all
information about the case.
Date: 2016-03-08 Date: 2016-03-09 Date: 2016-03-09

Search and rescue
cc. Operation manager to investigate if some of the Company’s own ship may be directed to participate in the
search. Those Company ships which are within a reasonable distance from the search area should be directed.
dd. Relatives of the ship's crew must be kept constantly informed by fleet personnel manager about the
actions that are taken and intended. Information should be given after consultation with the main rescue center.
ee. In consultation with the main rescue center / executive rescue center, consider the possibilities and need
for assistance from privately financed search units in the area.
ff. SMC (Search Mission Coordinator) who is in command for the search from the rescue center, will
consider the termination of the action only after consultation with the involved search units and the Company.
gg. Insurance and claim manager to inform relevant P&I club.
3. RECORD
Fleet safety officer to ensure all communication between ship's, office and other concern parties recorded in to the
appropriate file in head office deck log book.
Date: 2016-03-08 Date: 2016-03-09 Date: 2016-03-09

Towing
any third party without the prior EMR-Towing 3
Emergency: Towing / assistance from other vessels

a. General:
i. If a situation is developed which renders the ship in need of assistance from a salvage vessel, the ship
may undertake a number of precautions, depending on the circumstances, that may reduce cost and time losses.
ii. As soon as possible contact must be made with the salvage vessel to find out any requests that the vessel
may have. The salvage vessel will always be in need of information from the ship. The need to seek salvage
assistance could be divided into two types:
iii. Immediate: due to danger to the Crew and / or ship
iv. Non-immediate: where there is time to consult the company and the relevant P&I club.
When considering the need for assistance, the master must always let the safety of the crew and the ship be the
decisive factor. If the ship is in distress or other critical situation where the Master must make his decision
alone, the Master has both the obligation and the right to sign LOF 2011 ( Lloyd's Open Form 2011 ), if in
his opinion this must be done for reason of safety and insurance interests.
The master should observe that even if the ship is not in imminent danger, he may later be criticized if he has
not signed an LOF 2011 with a salvage vessel due to delay of company / underwriters particularly if the
casualty develops to a total loss.
v. When considering the need for assistance, it should be born in mind that the master has the overriding
authority and the responsibility to make decisions with respect to safety and pollution prevention as may be
necessary. However if the circumstances of the case admit, following consideration may also be taken into account;
1- Consulting and seeking advice from ERT (Emergency Respond Team), prior signing any kind of LOF.
Date: 2017-05-03 Date: 2017-05-15 Date: 2017-05-15

Towing
2- As far as practicable, use LOF 2011 (Lloyd’s open form 2011), which shall also be available onboard without
any change to the jurisdiction part (LOF 2011 is governed under English Law).
3- Unless extremely inevitable, avoid signing any other types of salvage agreement (in particular Turkish Open
Form) other than Lloyd's Open Forms.
b. Immediate need of assistance:
(i). Distress situation:
If there is an acute need of assistance from a salvage vessel, alerting may be effected in the following manner
by Master:
aa. Call MAYDAY.
bb. Contact coastal radio station.
cc. Contact nearest rescue center.
dd. PAN-PAN or safety message may also be used.
ee. Activate ERT (refer to latest Emergency Alert Card)
(ii) Information to be furnished:
aa. Ship's name, home port, tonnage, type of ship, loaded / ballast, draft.
bb. Time, position or name of location.
cc. Situation description: (Fire, collision, grounding)
dd. Specify your immediate needs clearly:
Date: 2017-05-03 Date: 2017-05-15 Date: 2017-05-15

Towing
( several salvage vessels required due to the size of your ship, salvage vessel with fire extinguishing capacity,
salvage vessel with oil pollution equipment onboard etc.)
- Fire:
* Where is the fire? (Cargo tank, accommodation, engine room etc.)

* What is on fire?
* What is the ship’s cargo?
* Dangerous cargo?
* Danger of spreading the fire.
* Fixed fire extinguisher system left / finished.
- Collision:
* Where is the damage?

* How big is the damage?
* Is there a danger that the ship may sink and for same reason possibly may have to be beached?
* Has the ship an angle of heel?
* How much and to which side?
* Danger of pollution if the ship is beached
* How is the ship’s maneuverability?
* Are engines in working order?
* Any pumping equipment required?
* What type of towing equipment is onboard?
* Layout of forecastle?
* Size of mooring lead etc.
* Is a Panama lead fitted?
- Grounding:
* Time and place.

* Ship position.
Date: 2017-05-03 Date: 2017-05-15 Date: 2017-05-15

Towing
* Departure and destination ports.

* Degree of danger.
* Extent of damage.
* Condition of sea bottom (rock, sand, mud, etc.)
* Whether condition and forecast.
* Number of casualties and brief description of their injuries.
* Assistance required.
* Ship’s draft before and after grounding.
* Is the ship hard on?
* Is there an angle of heel? If so how much?
* Any hull damages? If so details?
* Danger of pollution in getting off the ground?
* Tidal conditions at the time of grounding?
* Is rudder or propeller damaged?
* Is the ship loaded or ballasted?
* Dangerous cargo onboard?
* Any other information that may be important / helpful to know for the Company / underwriters / salvage
company before the contract is made.
(iii) Reporting:
The master must report to the ERT (refer to latest Emergency Alert Card) as soon as possible after the incident and
give all relevant information about the casualty and the situation in general.
In case of collision the other ship's name and nationality must be stated. Possible visual damages must be reported.
c. Contractual assistance:
In situations where there is a need for assistance from salvage vessels, but where there is no imminent danger
to the ship, the Master should leave it to the ERT in consultation with underwriters to make the necessary
arrangements.
Date: 2017-05-03 Date: 2017-05-15 Date: 2017-05-15

Towing

2.1 Marine superintendent should establish and maintain communication with vessel
2.2 If the company receives report from a ship that she is in need of assistance of salvage vessel due to an
incident, Insurance and claim manager should contact with the ship's Hull & Machinery Underwriters.
2.3 Insurance and claim manager shall be given all information regarding the accident. If the information is
incomplete, further information should be obtain.
2.4 If the salvers require further information about the ship and the situation, the technical director
responsible to forward possible inquiries, and answer as soon as possible.
2.5 Operation manager should inform local authority
2.6 Insurance and claim manager shall notify the H&M underwriters and the P&I Club who may involve other
professional bodies to assist with the situation and to have close monitoring and supervision on the legal aspects of
the issue, losses incurred and probable claims.
2.7 Marine superintendent to inform vessel, which salvage company should undertake the salvage.
2.8 Safe port to be nominated by operation manager.
2.9 Technical manager should notify concern classification society and request for sea worthiness certificate
3. RECORD
3.2 Logbook extracts. It is important that logbook entries have been accurate, both on deck and in engine room.
3.3 Photographs of the salvage operation.
Date: 2017-05-03 Date: 2017-05-15 Date: 2017-05-15

Excessive list
any third party without the prior EMR-Excessive list 3
Emergency: Excessive List / Unstable Condition Developing during Cargo Operation

1.1 In case of excessive list / unstable condition of vessel, which could be due to external / internal hull
member failure, collision, grounding, cargo relocation or similar causes, Master should activate ERT (refer
to latest Emergency Alert Card) and supplying relevant information to the classification society for their
appropriate advise, and the following information to be dispatched immediately:
- Position of the vessel.

- Reason for developing list / unstable condition, location of the flooded area / failed hull member.
- Vessel's condition in respect to propulsion, electrical power, safety equipment.
- Brief description of damage and losses.
- Angle of list developed, whether increasing or steady.
- Assistance available locally.
- Assistance required.
- Arrangement for further communication.
1.2 If the situation is developing in unacceptable condition then urgency or distress message should be
transmitted as appropriate.
1.3 Action to be taken on board:
- Sound Emergency Alarm.

- Initiate vessel emergency response procedure.
- Cease all cargo, ballast and / or bunkering operation, if in port or STS operation.
- Shut all cargo, bunker, IG valves and manifolds.
Date: 2017-04-26 Date: 2017-05-15 Date: 2017-05-15

Excessive list
- Inform terminal / loading master / bunkering personnel or other vessel (if STS operation) for ceasing
operation.
- Disconnect loading arms.
- Take sounding of all tanks and berth area around the vessel.
- Investigate free surface effect which may have produced due to multiple tanks being slack.
- Consider filling up the lower tanks in order to lower the "G" increase + Vert. GM.
- Check condition of mooring lines / fenders in STS operation.
- If under way, reduce speed or stop to minimize stress on the hull.
- Assess the immediate danger of sinking or capsizing.
- Seek port of refuge.
- Stop air intakes as required.
- Consider evacuation, wholly or partly.
- Consider assistance from outside resources as deemed necessary.
- Cargo / bunker/ballast/salvage pumps to be made ready.
- Calculate safe empty tanks, if possible transfer cargo to other tanks after obtaining approval from
ERT or SERS.
- Notify authorities and owner, as appropriate.
- Notify other vessels in the area.
- Calculate hull and stress stability.
- If jettison of cargo or bunkers is required in order to maintain stability, inform appropriate parties
according to chapter two of SOPEP manual.
- If the change in stability and stress cannot be calculated onboard, obtain ERT and SERS assistance.
- Consider weather forecast and the effect they might have on the situation.
- Evaluate if the ship should or could be relocated (berth/side shifting).
- Consider spill clean - up actions.
- Comply with reporting procedures.
- Ensure actions to rectify the situation.
Date: 2017-04-26 Date: 2017-05-15 Date: 2017-05-15

Excessive list
ERT should continuously monitor the situation of the vessel with respect to the stability, machinery
damage and danger of sinking and support the vessel if any external assistance is required.
3. Records
recorded in to the appropriate file in head office.
Date: 2017-04-26 Date: 2017-05-15 Date: 2017-05-15

Emergency and Contingency Manual

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SMM Manual Page 1 of 3

Document may not be disclosed to Documents: Revision:

Emergency and contingency manual

HEALTH , SAFETY, ENVIRONMENT & QUALITY

AUTHORIZED BY: HSEQ Manager

Document may not be disclosed to Documents: Revision:

Chapter Title Latest Revision

Chapter 1 Introduction (EMR) 2

Chapter 2 Abandonment / Evacuation 1

Chapter 3 Acute personnel injuries 1

Chapter 4 Call / Stay in area of conflict 2

Chapter 5 Cargo vapour leakage 2

Chapter 6 Criminal offense 2

Chapter 7 Communication failure with office 2

Chapter 10 Extreme weather condition 2

Chapter 14 Helicopter accident 2

Chapter 15 Local war 2

Chapter 16 Man overboard 3

Chapter 17 Oil spillage 3

Chapter 18 Port of refuge 2

Chapter 19 Propulsion and power failure 2

Chapter 20 Rescue action intank 2

Document may not be disclosed to Documents: Revision:

Chapter Title Latest Revision

Chapter 21 Search and rescue 3

Chapter 23 Excessive list 3

Created by: Checked by: Instructed by:

Sahar Zamani Masoud Biglarkhani Masoud Biglarkhani

Date: 2018-01-16 Date: 2018-01-25 Date: 2018-01-25

Created by: Checked by: Instructed by:

Sahar Zamani Masoud Biglarkhani Masoud Biglarkhani

Date: 2018-01-16 Date: 2018-01-25 Date: 2018-01-25

Ship board emergency and contingency plan

1 Role, responsibilities and measures to be taken by shipboard personnel

Master is responsible to make the decision to abandonment/evacuation. Decision to abandon ship

- How the situation is expected to develop.

- What are the possibilities of influencing the development in a positive manner.

- Assessment of consequences if one is not able to manage to influence development to a

- Buoyancy characteristics and damage stability.

1.2 Officer of the watch to activate emergency alarm

Created by: Checked by: Instructed by:

Behzad Anvari Totonchi Behzad Anvari Totonchi Behzad Anvari Totonchi

Date: 2013-02-13 Date: 2013-03-14 Date: 2013-03-14

1.6 Persons in charge of muster stations to prepare survival craft.

Created by: Checked by: Instructed by:

Behzad Anvari Totonchi Behzad Anvari Totonchi Behzad Anvari Totonchi

Date: 2013-02-13 Date: 2013-03-14 Date: 2013-03-14

Shore base emergency and contingency plan

2. Role, responsibilities and measures to be taken by ERT

2.1 Technical director to inform managing directore about the situation.

Created by: Checked by: Instructed by:

Behzad Anvari Totonchi Behzad Anvari Totonchi Behzad Anvari Totonchi

Date: 2013-02-13 Date: 2013-03-14 Date: 2013-03-14

2.8 When survivors have been brought to safety:

Created by: Checked by: Instructed by:

Behzad Anvari Totonchi Behzad Anvari Totonchi Behzad Anvari Totonchi

Date: 2013-02-13 Date: 2013-03-14 Date: 2013-03-14

Emergency: Acute personnel injuries

Ship board emergency and contingency plan

1. Role, responsibilities and measures to be taken by shipboard personnel

2.2 Master to activate ERT and report following:

* Age and sex of the patient.

Created by: Checked by: Instructed by: