Lecture 5-Written communication-Cover letters-Characteristics and main components-Ziad Sawalmeh

Read the following passage and answer the questions that follow : (5 minutes)

1-What is the communication mistake made by the employee?

2-What is the right reaction in such cases?
3-What is the R&D Department, and what is its role in such cases?

Part IV - Cover letter writing

A-Expalanatory video :

Watch the following video and answer the questions that follow : (4 minutes)

https://www.youtube.com/watch?v=hrZSfMly_Ck

1-What does the microwave showcase in the video?

2-Explain the following: “Let me walk you through one, literally.”
3-Which paragraph is called the "attention-getter"? Why?
4-What is meant by "formulaic"?

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 Lecture 5-Written communication-Cover letters-Characteristics and main components-Ziad Sawalmeh

B-Definition : A cover letter is a formal document typically submitted alongside a job

application or a resume when applying for a job or internship.
C-Purpose :
- Introducing yourself to the prospective employer
-Expressing your interest in the position
-Highlighting your qualifications and skills.
D-Characteristics :
-Address the recipient: Beginning with the proper formal salutation
-Introduction:
-Stating the specific position applied for
-Conveying enthusiasm for the probable role .
-Body: Highlighting the qualifications, skills, and experiences
-Customization: Adapting the letter to the job description
-Addressing gaps or concerns : Dealing positively with the possible gaps
-Closing: Expressing both politeness and professionalism
-Signature : Signing the letter whether it is a soft or a hard copy
-Length and format : Concise letter with legible font

E-Structure :

-Contact Information:
-Full name
-Address
-City, State, ZIP code
-Phone number
-Email address
-Date: Placing it just below your contact information.
-Employer's Contact Information:
Name of the hiring manager or relevant recipient
Title or position (if known)
Company name
Company address
City, State, ZIP code
-Salutation:
-Using proper and adapted salutations
Introduction:
-Stating the specific position
-Expressing enthusiasm for the job
Body Paragraph(s):
- Highlighting your qualifications
- Showcasing how to be a good fit for the job
-Addressing specific points from the job posting
Conclusion:
-Expressing interest in further discussing your qualifications in an interview.

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 Lecture 5-Written communication-Cover letters-Characteristics and main components-Ziad Sawalmeh

-Thanking the recipient for considering the application.

-Expressing willingness to further discussion
Closing Salutation:
Using appropriate closing salutation expressions such as :
"Sincerely," or "Yours faithfully," followed by a comma.
Signature:
-Signing either physically or digitally
Typed Name:
-Typing the full name below the closing salutation
Enclosures/Attachments:
-Mentioning all the enclosures
Postscript (Optional):
-Adding a supplementary note if necessary
- Examaple : “P.S. I forgot to mention that we are organizing a networking event next Sunday.

Part V
-Scanning the uploaded cover letter model
-Revising and discussing of the main components