DUTIES AND RESPONSIBILITIES OF COURT PERSONNEL

BUREAU OFFICIAL MAJOR FINAL OUTPUT SUCCESS INDICATORS DUTIES AND RESPONSIBILITIES
OR DESIGNATION (TARGETS + MEASURES)
OFFICE OF POSITION
RTC (OCC) Administrative 1. Supervise section/unit >_____ section & unit operations and Under direct supervision
Officer I operations and activities activities  Assists the Administrative Officer II in the
> supervised accurately supervision of the operations and activities of
with optimum use of the Unit or Section;
 Studies and makes suggestions to improve work
resources
methods and procedures for a more effective
operation of the Unit or Section;
> within a period of 6 months
 Takes actions on delegated routine matters;
 Makes periodic reports of activities and
2. Prepared reports of >___ or more accomplishment accomplishment of the Unit; and
activities and  Does related work
reports
accomplishments of the
> submitted accurately
unit
with optimum use of
resources

> within the period prescribed

RTC (OCC) Administrative 1. Supervise section/unit
Officer II operations and activities
2. Prepared reports of
activities and
accomplishments of the
>_____ section & unit operations and
activities
> supervised accurately
with optimum use of
resources
> within a period of 6 months
>___ or more accomplishment
reports
Under direct supervision
 Assists the Administrative Officer IV (or III, as the
case may be) in his administrative functions
pertaining to his assigned section with regard to
records, supplies, equipment, personnel,
notaries public and general services, and does
related work;
 Initials requisitions for supplies and materials,
applications for leave and other employees’
benefits for the signature of the Clerk of Court;
 Implements administrative policies and
procedures as directed by the Clerk of Court
 unit > submitted accurately
with optimum use of
resources

> within the period prescribed

RTC (OCC) Administrative 1. Supervise section/unit
Officer III operations and activities
2. Prepared reports of activities
and accomplishments of the unit
>_____ section & unit operations and Under direct supervision
activities  Assists the Administrative Officer IV in his
> supervised accurately administrative functions pertaining to his
with optimum use of assigned section with regard to records, supplies,
equipment, personnel, notaries public and
resources
general services, and does related work;
 Initials requisitions for supplies and materials,
> within a period of 6 months
applications for leave and other employees’
benefits for the signature of the Clerk of Court;
>___ or more accomplishment  Implements administrative policies and
procedures as directed by the Clerk of Court
reports
> submitted accurately
with optimum use of
resources

> within the period prescribed

RTC (OCC) Administrative 1. Supervise section/unit >_____ section & unit operations and Under direct supervision
Officer IV operations and activities activities  Assists the Clerk of Court in supervising, directing
> supervised accurately and controlling the activities of the
with optimum use of Administrative Division;
 Assists Clerk of Court in his administrative
resources
functions pertaining to records, supplies and
equipment, personnel, notaries public, and
> within a period of 6 months
general services;
 Initial requisitions for supplies and materials,
2. Prepared reports of >___ or more accomplishment applications for leave and other employees’
activities and accomplishments of benefits for the signature of the Clerk of Court;
reports
the unit  Implements administrative policies and
 > submitted accurately procedures as directed by the Clerk of Court; and
with optimum use of  Does related work
resources

> within the period prescribed

RTC (OCC) Administrative 1. Supervise section/unit >_____ section & unit operations and Under direct supervision
Officer V operations and activities activities  Assists the Clerk of Court in supervising, directing
> supervised accurately and controlling the activities of the
with optimum use of Administrative Division;
 Assists Clerk of Court in his administrative
resources
functions pertaining to records, supplies and
equipment, personnel, notaries public, and
> within a period of 6 months
general services;
 Initial requisitions for supplies and materials,
2. Prepared reports of >___ or more accomplishment applications for leave and other employees’
activities and accomplishments of benefits for the signature of the Clerk of Court;
reports
the unit  Implements administrative policies and
> submitted accurately
procedures as directed by the Clerk of Court; and
with optimum use of
 Does related work
resources

> within the period prescribed

RTC (OCC) Cash Clerk II 1. Issue receipts for valid >___ or more receipts
payments
> issued accurately for valid
payments with optimum use of
resources
> within a period of 5 minutes per
payment
2. Prepare and submit financial >____ or more financial reports
reports
Under direct supervision
 Receives money/and or accepts valid payments
in cash, checks, warrants or money orders, and
issues receipts for all kinds of payment made;
 Remits all collections for the day to the Cashier,
together with the corresponding official receipts;
 Makes daily and periodic reports of the different
collections regarding general fund, fiduciary fund
and legal research fund;
 Makes visual check to determine genuineness of
currency rates;
 Performs the duties of a Cashier in the absence
 of plantilla position for Cashier; and
>submitted accurately with optimum  Performs other duties that may be assigned
use of resources

> within the period required

RTC (OCC) Cash Clerk III 1. Issue receipts for valid >___ or more receipts Under direct supervision
payments  Receives money/and or accepts valid payments
> issued accurately for valid in cash, checks, warrants or money orders, and
payments with optimum use of issues receipts for all kinds of payment made;
resources  Remits all collections for the day to the Cashier,
together with the corresponding official receipts;
> within a period of 5 minutes per  Makes daily and periodic reports of the different
collections regarding general fund, fiduciary fund
payment
and legal research fund;
 Makes visual check to determine genuineness of
2. Prepare and submit >____ or more financial reports currency rates;
financial reports  Performs the duties of a Cashier in the absence
of plantilla position for Cashier; and
>submitted accurately with optimum  Performs other duties that may be assigned
use of resources

> within the period required

RTC (OCC) Cashier I 1. Assists in receiving and  ____ or more collections assisted Under direct supervision
consolidating collections  Received and consolidated accurately  Assists Cashier II in the performance of his
with optimum use of resources functions; and
 Within the required period  Performs functions of Cashier III in the absence
of plantilla position for Cashier II and Cashier III
2. Assists in the preparation  ____ or more reports
of reports  Prepared accurately with optimum
use of resources
 Within the required period
RTC (OCC) Cashier II 1. Performs cash collection  ___ or more cash collections and Under direct supervision
and disbursement disbursements  Assists the section head in the performance of
  Performed accurately with optimum
use of resources
 Within the required period
2. Receiving and  ____ or more collections received and
consolidating collections consolidated
of cash clerks  Received and consolidated accurately
with optimum use of resources
 Within the prescribed period
3. Prepares and submits  ___ or more reports and statements
required reports and prepared and submitted
statements  Prepared and submitted accurately
with optimum use of resources
 Within the prescribed period
his functions related to cash collection and
disbursement; and
 Receives and consolidates collections of Cash
Clerks;
 Prepares daily collection report, statement of
cash accountability, cash position reports and
other report on collection and disbursements;
 Verifies cash balances on accounts book, the
posting of cash advances, disbursements,
collections and deposits

4. Verification of cash  ___ or more cash balance verified and

balances on account books transactions posted
and posting of cash  Verified and posted accurately with
advances, disbursements , optimum use of resources
collections and deposits  Within the prescribed period

RTC (OCC) Cashier III 1. Depositing and
withdrawing cash
2. Receiving collections and
consolidating daily
collection reports
3. Verifying cash balance of
 ____ or more deposits/withdrawals
 Cash deposited/withdrawn accurately
with optimum use of resources
 Within the prescribed period
 ____ or more collections received and
collection reports consolidated
 Received and consolidated accurately
with optimum use of resources
 Within prescribed period
 ___ or more collections of lower-
Under direct supervision
 Makes physical deposits and withdrawals of cash
as may be authorized by the Clerk of Court;
 Receives collection of cash clerks and
consolidates daily collection reports;
 Prepares statements of cash accountability;
 Verifies cash balance of lower-grade receiving
cashiers by comparing cash on hand with book
balances;
 Verifies the posting of cash advances,
disbursements, collections and deposits;
 Prepares daily cash position reports and other
 lower-grade cashiers, grade cashiers and transactions monthly reports of collections and
posting of cash advances, verified disbursements; and
disbursements, collections  Verified accurately with optimum use  Does related work
and deposits of resources
 Within the prescribed period

 ____ or more statements prepared

 Prepared accurately with optimum
use of resources
 Within the prescribed period

4. Preparation of statement  ____ or more statements prepared

of cash accountability  Prepared accurately with optimum
use of resources
 Within the prescribed period

5. Prepares and submits  ____ or reports prepared and

reports submitted
 Prepared and submitted accurately
with optimum use of resources
 Within the prescribed period
RTC (OCC) Clerk II 1. Preparation of subpoenas  ___ or more subpoenas and other Under direct supervision
and other court court processes/communications  Prepares subpoenas, court notices, processes
processes/communications prepared and communications for the signature of the
for signature of the Judge  Prepared accurately with optimum Judge and/or the Clerk of Court;
or Clerk of Court use of resources  Assists in the release of decision, orders,
 With the required period processes, subpoenas and notices as directed by
the Judge or Clerk of Court;
2. Releasing of decisions,  ____ or more decisions/ court  Does general clerical functions and other related
orders, processes, processes and notices released tasks
subpoenas and notices  Released accurately with optimum
use of resources
 Within the prescribed period
 3. Performance of clerical
functions and other tasks
RTC (OCC) Clerk IV 1. Supervised administrative
section
2. Preparation of requisitions
of supplies and materials
3. Attending to the general
services need of the
branches of the OCC
RTC (OCC) Clerk of Court V 1. Assisting in planning,
(Assistant Clerk of directing, supervising and
Court) coordinating the activities
if all sections of the OCC
2. Reviewing and placing
initials in court clearances,
etc. before signature of the
 ___ or more clerical functions and
other tasks performed
 Performed accurately with optimum
use of resources
 With the required period
 ____ or more supervisions of the
administrative sections
 Supervised with optimum use of
resources
 Within the prescribed period
 ____ or more requisitions prepared
 Prepared accurately with optimum
use of resources
 Within four (4) hours upon receipt of
request
 _____ or more general services needs
attended
 Attended with optimum use of
resources
 Within eight (8) hours from receipt of
information as to the need
 ____ or more planned, directed,
supervised and coordinated activities
of the OCC
 Planned, directed, supervised and
coordinated accurately with optimum
use of resources
 Within the prescribed period
 ___ or more court clearances, etc.
reviewed and initialed
 Reviewed and initialed accurately
Under direct supervision
 Assists in the supervision of the Administrative
Section;
 Prepares requisitions of supplies and materials
for all branches and the Office of the Clerk of
Court
 Attends to the general services requirements of
all the branches of the OCC; and
 Performs other duties that may be assigned
Un the direction
 Assists the Clerk of Court VI in planning,
directing, supervising and coordinating the
activities of all divisions/sections/units in the
OCC for effectiveness and efficiency;
 Reviews and initials court clearances, certified
true copies of decisions, etc. before signature of
the Clerk of Court;
 Prepares periodic reports and statistics on the
status of cases for submission by the Clerk of
Court to offices concerned;
 Clerk of Court
3. Preparation and
submission of periodic
reports and statistics on
status of cases
RTC (OCC) Clerk of Court VII 1. Performs adjudicative
support services
2. Issue receipts
3. Records management
with optimum use of resources
 Within the required period
 ____ or more reports and statistics on
status of cases prepared and
submitted
 Prepared and submitted accurately
with optimum use of resources
 Within the prescribed period
> ___ or more cases
> efficiently & effectively received and
raffled with optimum use of resources
> within a period of eight (8) hours
from receipt
> ____ or more receipts issued
>accurately assessed and collected
with optimum uses of resources
> withiin 10 minutes upon filing and
assessment
> ____ or more court orders &
other court processes
> accurately issued with optimum
 Drafts/ prepares correspondence and
indorsements for signature of the Clerk of Court;
 Performs the duties and functions of the Clerk of
Court VI in the absence of the latter;
 Performs other duties that may be assigned
Under the direction of the Supreme Court thru the
Executive Judge
 Plans, directs, supervises and coordinates the
activities of all divisions/sections/units in the
OCC of the RTC with 16-55 salas for effectiveness
and efficiency;
 Controls and manages all Court records, exhibits,
documents, properties and supplies;
 Acts on applications for leaves of absence and
signs daily time records;
 Prepares and signs summonses, subpoenas and
notices, writs of execution, remittance of
prisoners, release of prisoners;
 Certifies true copies of decisions, orders and
other processes, letters of administration and
guardianship, transmittal of appealed cases,
indorsements and communications and monthly
reports of cases;
 Determines the docket fees to be paid by the
parties-litigants as provided in the Rules of Court;
 Issues clearances in appropriate cases;
 Provides information services to the public and
private agencies including bar associations;
 Prepares cases for raffle;
 Safekeeps and maintains a judgment book and
an execution book;
 use of resources
> within the period provided for by
law upon
RTC (OCC) Data Entry Machine 1. Encoding of statistical data > ___ or more statistical data
Operator II
> encoded accurately
with optimum use of
resources
> within 30mins/ data
2. Encoding of reports >___ or more monthly reports
> encoded accurately
with optimum use of
resources
> within 4 hours/ report
RTC (OCC) HRM Officer
Assistant
 Studies and recommend to the Executive Judge
ways and means to improve both adjudicative
and administrative support;
 Performs special functions as ex-officio
provincial/city sheriff;
 Implements all orders and policies of the court in
connection with the speedy administration of
justice;
 Performs other duties that may be assigned
Under direct supervision
 Computerize important statistical data from hard
copies;
 Encodes the monthly reports of cases submitted
by each branch per judicial region;
 Encodes the consolidated monthly, quarterly and
annual reports of cases;
 Encodes other statistical data for the purpose of
preserving office records;
 And does related tasks
 Performs highly skilled clerical tasks;
 Helps and participates in the preparation of
actions on requests for verification of status of
cases;
 Assists in the preparation of necessary reports;
 Maintains an updated compilation of circulars,
memoranda, orders, rules and regulations, and
other papers and/or documents; and
 Does related work
RTC (OCC) HRM Officer I  Attends to a variety of specialized personnel
work following closely applicable laws, rules and
regulations that require no legal interpretation
and decision;
 Maintains an up-to-date plantilla of personnel;
 Prepares reports concerning personnel statistics,
movements and activities; and
 Does related work
RTC (OCC) HRM Officer II  Has direct supervision and control over the
human resource management operations and
activities of the personnel section;
 Gives instructions and guidance on work
methods and procedures;
 Plans distribution of work among subordinates;
 Maintains data concerning the activities of the
unit for the adequate review of higher officials;
 Analyzes, verifies and consolidates data required
by the higher officials;
 Studies and prepares report and
recommendations on matters referred to him by
his superior;
 Maintains office discipline and recommends
required administrative actions to superior;
 Settles technical and procedural problems;
 Prepares reports, communications and
memoranda as required;
 Authenticates copies of documents;
 Assists the Clerk of Court in the procurement of
the office supplies and equipment
 Recommends to the Clerk of Court in the
efficiency/performance rating of subordinate
personnel; and
 Does related work
RTC (OCC) HRM Officer III  Has direct supervision and control over the
 human resource management operations and
activities of the personnel section;
 Gives instructions and guidance on work
methods and procedures;
 Plans distribution of work among subordinates;
 Maintains data concerning the activities of the
unit for the adequate review of higher officials;
 Analyzes, verifies and consolidates data required
by the higher officials;
 Studies and prepares report and
recommendations on matters referred to him by
his superior;
 Maintains office discipline and recommends
required administrative actions to superior;
 Settles technical and procedural problems;
 Prepares reports, communications and
memoranda as required;
 Authenticates copies of documents;
 Assists the Clerk of Court in the procurement of
the office supplies and equipment
 Recommends to the Clerk of Court in the
efficiency/performance rating of subordinate
personnel; and
 Does related work
RTC (OCC) Librarian I 1. Answers research >____ or more research inquiries Under direct supervision
queries  Directs the operations and activities of the
> answered accurately with optimum Library Unit/Section and supervises the
use of resources personnel thereof;
 Implements policies, directives, rules and
> with in with 10 minutes/inquiry regulations relating to library administration;
 Plans and makes work assignment and schedule;
 Answers questions involving research and
reference materials, and the use of indexes and
bibliographies;

RTC (OCC) Librarian II 1. Answers research queries >____ or more research inquiries
> answered accurately with optimum
use of resources
> with in with 10 minutes/inquiry
RTC (OCC) Librarian III 1. Answers research queries >____ or more research inquiries
> answered accurately with optimum
use of resources
> with in with 10 minutes/inquiry
 Advises library personnel in the maintenance of
library records;
 Renders assistance to researchers in the use of
the library and its resources;
 Selects and recommends reference materials for
acquisition; and
 Does related work
Under direct supervision
 Directs the operations and activities of the
Library Unit/Section and supervises the
personnel thereof;
 Implements policies, directives, rules and
regulations relating to library administration;
 Plans and makes work assignment and schedule;
 Answers questions involving research and
reference materials, and the use of indexes and
bibliographies;
 Advises library personnel in the maintenance of
library records;
 Renders assistance to researchers in the use of
the library and its resources;
 Selects and recommends reference materials for
acquisition; and
 Does related work
Under direct supervision
 Directs the operations and activities of the
Library Unit/Section and supervises the
personnel thereof;
 Implements policies, directives, rules and
regulations relating to library administration;
 Plans and makes work assignment and schedule;
 Answers questions involving research and
reference materials, and the use of indexes and
bibliographies;
  Advises library personnel in the maintenance of
library records;
 Renders assistance to researchers in the use of
the library and its resources;
 Selects and recommends reference materials for
acquisition; and
 Does related work
RTC (OCC) Records Officer II 1. Records management > _____case records & paper documents Under direct supervision
services  Directs and supervises activities of all sections
> safely kept and managed orderly under the division, including the personnel
with optimum use of thereof engaged in record management
resources activities;
 Is responsible for the custody and safekeeping of
records, papers and documents;
2. Authenticates copies of >___ or more copies of case  authenticate copies of records and causes their
case records records repair and rebinding;
> authenticated accurately  recommends changes and modifications to
with optimum use of improve the recording system;
 maintains an effective filling and storage for easy
resources
access;
> within 30mins from receipt of
 prepares answers to correspondence and
request communications relative to the records kept by
the Section;
 checks all records, papers and documents to
determine sufficiency and compliance with rules;
 keeps track of all incoming and outgoing records
and their whereabouts;
 oversees periodic sanitation of records and their
environs; and
 performs other duties that may be assigned to
him
RTC (OCC) Records Officer III 1. Records management > _____case records & paper documents Under direct supervision
services  Directs and supervises activities of all sections
> safely kept and managed orderly under the division, including the personnel
 with optimum use of thereof engaged in record management
resources activities;
 Is responsible for the custody and safekeeping of
records, papers and documents;
2. Authenticates copies of >___ or more copies of case  authenticate copies of records and causes their
case records records repair and rebinding;
> authenticated accurately  recommends changes and modifications to
with optimum use of improve the recording system;
resources  maintains an effective filling and storage for easy
> within 30mins from receipt of access;
 prepares answers to correspondence and
request
communications relative to the records kept by
the Section;
 checks all records, papers and documents to
determine sufficiency and compliance with rules;
 keeps track of all incoming and outgoing records
and their whereabouts;
 oversees periodic sanitation of records and their
environs; and
 performs other duties that may be assigned to
him
RTC (OCC) Records Officer IV 1. Records management > _____case records & paper documents Under direct supervision
services  Directs and supervises activities of all sections
> safely kept and managed orderly under the division, including the personnel
with optimum use of thereof engaged in record management
resources activities;
 Is responsible for the custody and safekeeping of
records, papers and documents;
2. Authenticates copies of >___ or more copies of case  authenticate copies of records and causes their
case records records repair and rebinding;
> authenticated accurately  recommends changes and modifications to
with optimum use of improve the recording system;
 maintains an effective filling and storage for easy
resources
access;
 > within 30mins from receipt of  prepares answers to correspondence and
request communications relative to the records kept by
the Section;
 checks all records, papers and documents to
determine sufficiency and compliance with rules;
 keeps track of all incoming and outgoing records
and their whereabouts;
 oversees periodic sanitation of records and their
environs; and
 performs other duties that may be assigned to
him
RTC (OCC) Records Officer V 1. Records management > _____case records & paper documents Under direct supervision
services  Directs and supervises activities of all sections
> safely kept and managed orderly under the division, including the personnel
with optimum use of thereof engaged in record management
resources activities;
 Is responsible for the custody and safekeeping of
records, papers and documents;
3. Authenticates copies of >___ or more copies of case  authenticate copies of records and causes their
case records records repair and rebinding;
> authenticated accurately  recommends changes and modifications to
with optimum use of improve the recording system;
 maintains an effective filling and storage for easy
resources
access;
> within 30mins from receipt of
 prepares answers to correspondence and
request communications relative to the records kept by
the Section;
 checks all records, papers and documents to
determine sufficiency and compliance with rules;
 keeps track of all incoming and outgoing records
and their whereabouts;
 oversees periodic sanitation of records and their
environs; and
 performs other duties that may be assigned to

RTC (OCC) Social Welfare 1. Prepares and submits case >___ or more case report
Officer II study reports
>prepared and submitted accurately
with optimum use of resources
>within 2 days before the scheduled
hearing
2. Non-adjudicative services >___or more home visits, interviews,
referrals, counselling
> conducted properly with optimum
use of resources
>within 15 days from receipt of order
RTC (OCC) Statistician I
him
Under direct supervision
 conducts interview and home visits to parties or
wards, contacts all possible informants regarding
accused minors;
 prepares case study reports based on interviews
and home visits;
 provides individual and group counselling service
and other necessary social services and
assistance;
 refers by direction of the Court clients to
appropriate agencies or individuals for
rehabilitation;
 appears in court as witness to supplement her
written case study reports submitted to the Trial
Judge; and
 does related work
 Selects, complies, transforms, computes and
summarizes statistical data on performance of
judges, cases filed, disposed of and pending in
the courts, status of employment, number of
personnel, inventories, as well as other relevant
statistics;
 Prepares forms for statistical worksheets and
tables according to instructions;
 Computes simple statistical measures of central
tendencies and variability as well as non-
parametric statistics;
 Utilizes simpler statistical formula;
 Assists in the preparation of questionnaires and
tabular presentation of statistics; and
 Conducts field canvass, whenever necessary, to
obtain specified statistical information
RTC (OCC) Statistician II  Directs and supervises the activities in the
Statistics Section;
 Studies and devises methods and techniques to
obtain statistical data or to reduce them into
appropriate form;
 Analyses available statistical materials relative to
their coverage, methods employed and
limitation;
 Evaluates results of statistical surveys and similar
inquiries for accuracy, consistency and
conformity to standards;
 Gathers, compiles, transforms, computes and
summarizes statistical data on cases filed,
disposed of and pending in the lower courts;
 Assists in the preparation of statistical tables,
charts and graphs of the volume of cases filed,
disposed of and pending in the lower courts;
 Design forms for statistical use;
 Devises and adopts techniques, methods and
procedures for effective statistical work;
 Reviews work of statistical clerks and aides; and
 Does related work
RTC (OCC) Statistician III  Directs and supervises the work and activities of
the Statistician Section;
 Prepares and recommends plans, schedules and
statistical methods, techniques and procedures
to be followed and observed in the collection,
processing and analysis of lower court statistics,
particularly cases filed, disposed of and pending
in the lower courts as well as accomplishments
of judges;
 Supervises and reviews the work of subordinate
statisticians and statistical clerks for accuracy,
consistency and compliance with instructions;
  Coordinates the work of subordinate statistician
in the collection, compilation verification,
computation, analysis and presentation of
various lower courts’ statistics;
 Determines the validity, comparability and
adequacy of data available to answer statistical
needs;
 Recommends to the Clerk of Court in the
efficiency/performance rating of subordinate
personnel; and
 does related work
RTC (OCC) Supply Officer II  Directs the work of a lower staff engaged in
various supply activities such as the inspection,
delivery, storekeeping and requisitioning of
office supplies and equipment;
 Directs the procurement of supplies and
equipment;
 Makes recommendations in determining the use
of office supplies and equipment;
 Studies stock supply and movements; and
 Does related work
RTC (OCC) Supply Officer III  Directs the work of a lower staff engaged in
various supply activities such as the inspection,
delivery, storekeeping and requisitioning of
office supplies and equipment for the OCC as
well as the branches;
 Directs the procurement of office supplies and
equipment;
 Makes recommendations in determining the use
of office supplies and equipment;
 Studies stocks supply and movements; and
 Does related work
RTC Clerk of Court VI 1. Administrative support ___ or more Memorandum Reports Under the general supervision of the SC through the
services prepared Executive Judge

prepared with minor errors with
optimum use of resources
within 10 days from receipt of
instructions
2. Preparation of reports > 100% of _____ or more
reports
> prepared accurately with
optimum use of resources
> within eight (8) hours per
report
3. Adjudicative support > ___ or more cases
services
> efficiently & effectively received and
raffled with optimum use of resources
> within a period of eight (8) hours
from receipt
4. Issuance of receipts
> ____ or more receipts issued
>accurately assessed and collected
 He is the administrative officer of the court and
as such, exercises general supervision and
control over all divisions, sections, and units in
the OCC;
 Coordinates their activities for effectiveness and
efficiency; manages the court records and
physical facilities of the Court;
 Provides information services to the public and
other government agencies;
 Assists the trial court in the latter’s relationship
with other public and private agencies including
bar associations;
 Takes charge of the court writs and processes;
 Prepares cases for raffle;
 Keeps book;
 Accountable for money and property deposits of
the Court;
 Studies and recommends to the Judge ways and
means to improve both adjudicative and
administrative support;
 Performs special functions as ex-officio
provincial/city sheriff;
 Implements all orders and policies of the Court in
connection with the speedy administration of
justice; and
 Does related work
 with optimum uses of resources

> withiin 10 minutes upon filing and

assessment

5. Records management
> ____ or more court orders &
other court processes

> accurately issued with optimum

use of resources

> within the period provided for by

law upon
RTC, Metro Clerk of Court V 1. Adjudicative support > ___ or more cases Under the direction of the Presiding Judge
TC, MTCC functions  He exercises supervision and control over the
personnel of a particular branch of the court;
> efficiently & effectively received and  Performs the duties and functions of a Clerk of
raffled with optimum use of resources Court within the branch;
 Keeps the records and seal of the Court;
 Examines records of all cases filed and
> within a period of eight (8) hours calendared;
from receipt  Issues court processes;
 Administers oaths;
 Issues certificates of appearance and clearances;
2. Administrative support ___ or more Memorandum Reports  Prepares correspondences and indorsement for
functions prepared signature of the Judge;
 Acts as administrative officer of the branch;
prepared with minor errors with  Prepares judicial and administrative reports and
optimum use of resources signs and submits DTR of employees;
 Requisitions equipment, supplies and materials
within 10 days from receipt of and assumes custody of the same;
 instructions  Acts as the Clerk of Court or the Assistant Clerk
of Court in their absence when so designated;
3. Preparation of reports and
> 100% of _____ or more  Does related tasks.
reports

> prepared accurately with

optimum use of resources

> within eight (8) hours per

report
RTC Court Legal 1. Submit research materials >_____ or more research Under orders and under the supervision of the Judge
Researcher II materials  Makes researches on question of law and of fact
raised by party litigants;
> submitted accurately with  Prepares and submits memoranda thereon citing
optimum use of resources therein legal authorities; and
 Perform other tasks which the Judge may assign
> within five (5) days from receipt to him
instructions

2. Prepare memorandum > _____ or more

report with legal citations Memorandum reports

> accurately with satisfaction of

supervisor and optimum
use of resources

> within fice (5) days from receipt

of instructions
RTC Interpreter III 1. Translate testimonies > 100% of _____ or more Under general supervision
testimonies of witnesses  Acts as translator of the court;

2. Calendar cases
> translated accurately with
optimum use of resources
> within two (2) minutes per
translation
> 100% of _____ or more cases
> calendared accurately with
optimum use of resources
 Attends all court hearings;
 Administers oath to witnesses;
 Marks and keeps under the direction of the Clerk
of Court/Branch Clerk of Court all exhibits
submitted in evidence;
 Prepares all minutes of the court session;
 Maintains and keeps in custody a record book of
cases calendared for hearing; and
 Performs other duties as may be assigned by the
Judge and/or Clerk of Court

> within two (2) days prior to the

scheduled hearing

3. Prepare Minutes of Court

Sessions
> 100% of _____ or more
minutes

> prepared accurately with

optimum use of resources

> within five (5) minutes per

case after hearing
RTC Court Stenographer 1. Transcribe stenographic > 100% of _____ or more Under the direction of the Judge
III notes Stenographic notes  Takes stenographic notes on all matters that
transpire during court hearings or preliminary
> transcribed accurately with investigations and transcribes them;
optimum use of resources  Takes down and transcribe in final forms all
dictations of the Judge, Clerk of Court; and
 Does related work

RTC Sheriff IV 1. Serves and/or implements
writs and/or court
processes
RTC Clerk III 1. Enters in docket books all
cases filed and updates
docket books
2. Maintains books
3. Verification in docket
books all applications for
clearances, preparation of
public reports on status of
cases
RTC Process Server 1. Serving of court processes
> within five (5) days per
testimony
>___ or more writs and /or court processes
served and/or implemented
> accurately served and/or implemented with
optimum use of resources
>within 2 days from receipt of the order
>_____ of cases/entries in docket books
> entered accurately with optimum resources
> within two (2) hours from receipt of case
folder and subsequent pleading
>_____ of books maintained
> maintained accurately with optimum use of
resources
> within the prescribed period
>_____ or more verifications and public
reports prepared
> verified and prepared accurately with
optimum use of resources
>within four (4) hours from receipt of request
>___ or more court processes
Under direct supervision
 Serves and/or executes all writs and processes of
the Courts and other agencies, both local and
foreign;
 Keeps custody of attached properties or goods;
 Maintains his own record book on writ of
execution, writ of attachment, writ of replevin,
writ of injunction, and all other processes
executed by him;
 Submits periodic reports to the Clerk of Court;
and
 Does related tasks and performs other duties
that may be assigned by the Executive Judge
and/or Clerk of Court
Under direct supervision
 Receives and enters in the docket books all cases
filed, including all subsequent pleadings,
documents, and other pertinent communication,
updates docket particularly on the status of
pending cases;
 Maintains other court books such as books on
disposed cases, books on appealed cases, books
on warrants of arrest issued, books on
Judgement;
 Checks and verifies in the docket books all
applications for clearances, prepares periodic
report on status of individual cases; and
 Performs other duties that may be assigned
Under general supervision
 Serves court processes such as subpoena,
 > served accurately subpoena duces tecum, summonses, court
with optimum use of orders and notices, prepares and submits returns
resources of services of court processes;
 Monitors messages and/or delivers court mails;
> within 3 days from receipt of  Keeps in custody and maintains a record book of
court processes court mail matters received and dispatched by
him; and
 Performs such other duties as may be assigned
2. Submission of returns of >____ or more returns of services to him
service of court
summonses/processes
>submitted accurately with optimum
use of resources

> within eight (8) hours from service

RTC Utility Worker I 1. Stitching of court records >_____ or more records/pleadings Under general supervision
stitched  Performs a variety of low level functions, such as
janitorial work, stitching of case records,
> stitched properly with optimum use messengerial work, etc;
of resources  Performs all other functions of a handyman; and
 Does related work as directed

> within the period of 10 minutes upon

receipt of the records/pleadings