Professional Documents
Culture Documents
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CHAPTER ONE
INTRODUCTION
being from animals. And it is the ability to communicate well that distinguishes
one individual from another. The word communication comes to mind most readily
when the sender or receiver had conversation between two friends or persons.
Some may think of newspaper issues daily from a central office to thousands of
speaker and one listener. These perceptions of communication point out the
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information to customers. Poor communication leads to misunderstanding and poor
customer services.
information is understood by two or more persons there must be at least two people
Becham, (2012) said is a process of creating and sharing meaning through the use
of symbols. It involved the set of skill to be improved. The fact is that apart from
the basic necessities, one need to be equipped with habits for good communication
skills. In order to develop these habits, one needs to improve communication skills
Office technologist need to take note of the way they interact and the direction in
which their work and personal relation with people are going. Today an effective
way they communicate. They believe that skills can be improved on the job but
Communication skills are the basis of the successful career. Whether they are the
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business they need to learn how to communicate their ideas in order to work
Communication skills are the ability to use language (reception) and express
the years that most Office Technologist do not utilized Communication Skills in
Office.
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Polytechnic Mubi and the way to encourage the use of Good Communication Skills
in an Organization.
1. To identify the types of good communication skills available for the job
The successful completion of this research will be useful in the following ways.
Polytechnic Mubi the study will help office technology improve their
communication skills. It will also help future researchers as reference materials and
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1.5 RESEARCH QUESTIONS
To achieve the objectives of this study, the Following question were formulated.
technologist?
2. What are the importance of communication skills to the office technologies job
performance'?
This project examines the impact of good communication skills on the job
In the course of carrying out this research work the researcher found it difficult to
combine class work with running around for data collection all within the short
time frame work of the two semesters. Finance also constituted a problem because
there was not enough finance to download much information from the internet and
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1.8 DEFINITION OF TERMS
For better understanding of this research work by the reader the following terms
understood.
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CHAPTER TWO
2.1 INTRODUTION
In this chapter the researcher reviewed the work of other authors. what they said
about the Impact of the Good Communication Skills on The Job Performance Of
an Office Technologist, the conceptual framework of this study is in line with the
objective outlined in the chapter one of this researcher work, These are: To identify
the types of Good Communication Skills available for the job performance of an
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2.2 CONCEPTUAL FRAMEWORK
COMMUNICATION
The word “Communication” can be seen as most essential factor for the smooth
Bethan (2014) said is the process of creating and sharing meaning through the use
use of language to communicate, to express ourselves to get our idea across and to
successful carrier whether you are the chief executive officer of company or an
your idea in order to work effectively with other people like-wise you need
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Office Technologist need to be well equipped with the tools to communicate
scope the reason for misunderstanding is due to inability to speak well or listen.
SKILLS
According to Merriam (2016) the word “Skill” is the ability an individual display
organization dealing with customers face to face arc generally more successful. If
they train their staff to use these skill or training for personal habits or trait such as
for an organization. For this reason, soft skills are increasingly sought out by
COMMUNICATION SKILLS
According to Windle and Waren (2012) Communication Skill is the use of language to
communicate, to express ourselves , to get our ideas across, and to connect with the
Stevenson (2005), suggested that communication Skills are the cornerstone of successful
career whether you are a Chief Executive Officer of a Company or an entry level
employee at small business you need to learn how to communicate your idea.
According to Aderson (2000) to be a Good Communicator is half battle or not scope for
ability to use language and express information so that it is received and understood
that job performance as effective and efficient, successful, useful, helpful, good
and valuable real actual in effective operation. Robert (2015), affirmed that Job
researcher defined Job Performance is the way in which somebody does a job in
OFFICE TECHNOLOGIST
that demonstrate the ability to work without direct supervision who exercise
initiative and good judgment and who makes decision within the scope of the
delegated authority.
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Joseph (2002) posited that a Office Technologist is universally acknowledged as a
The researcher ascertains that Office Technologist is any person who has acquired
equipment in an organization.
Technologist is very vast and it is important for the day to today running of the
organization. Robert (2014) said that the manner employed is speaking, writing,
words, numbers, pictures, actions etc. These implies that every means used in
the most difficult. This often is because they feel under unnecessary pressure to
understand every word. The listener has to get oriented to the listening pattern
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and be all ears. The listener is also required to be attentive, This intensive
others, to express our ideas, and to know other ideas as well, Office
technologist must take into account that level of language input (listening) must
be higher than the level of language production are main sources to master the
attributes such as voice quality, volume and tone, voice modulation, articulation
pronunciation etc. this could also be further enhanced with the help of
discussion.
in all part of the English language. Vocabulary, spelling, grammar and writing.
It helps to develop language intuition in the correct form. Then the brain
reading, understanding of the key words is a must. Reading skills help the
Office Technologist grasp the content and draw conclusion. The Office
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jargon and new words by making reading a habit be it reading newspapers,
consolidate their grasp to vocabulary and structure and compliment the other
It can help to foster the office technologist ability to summarize and to use the
language freely. To write flawless language one should practice the writing
skills with help of the various method. Importance should also focus on
coherence and cohesiveness when i! coines to writing a language with these for
skills addressed equally while learning English the and leaner can be assured of
individual communicates without speaking, simply with the help of hand and body
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2. Improving morale: when Office Technologist communicates effectively and
diligently such office technologist receive respect, they meet the needs of others
use it is important to choose the right one for example, (layoffš, salary, change,
attention to what they have to say, using distracted. By respecting others, the
other person will fell appreciated which will lead to more honest and productive
conversion.
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maintaining a relax body stance, and talking sound like question and avoid
8. Overcoming isolation: we see all over the world how people are isolated
from each other so many like culture, language, attitude, tribe, geography,
9. Saves time: when things or messages are communicated any question and the
time to repeat the message is saved. Office Technologist benefits more because it
According to Merriam (2016) is any obstacle which comprises to reduce the level
information which is sent between those who are communicating thereby bringing
1. Perceptual Barrier: this situation often erupt when the recipient of the message
tends to have some prejudice of message and decided to interpret only those
that are in consonance with his beliefs, values and actions tendencies.
2. Emotional Barrier: the mental disposition of a person often governs his ability
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emotional and rational judgment with regards to the interpretation of the
message.
Example, somebody wearing earing protection will not hear somebody yelling
"fire" distance too is another physical barrier. Two people of about 7km apart
out to each other. Sadly enough, this can be the most difficult area to change.
Some people spend their entire lives attempting to overcome a poor self-image
or a series of rooted prejudice about their place in the world. They are unable to
form genuine connections with people because they have too many false
6. Listening Barriers: words are indispensable through and can sometimes cause
professional fields castled to their own technical listening that they forgot
outside their field that people may not listen and understand them. A person
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will always try to get his opinion across first before listening to other person's
point of views.
Sixths (2009) reveals that during the process of communication it. is visibly
clear that different types of noise disrupt the process, even though it is
investable on, either side of communication question the following point will
place, there are a few things you can do. The audience may make assumption
about you or the structure: perhaps you are new to the organization, or the
situation is challenging one. To get your massage pass these barriers, provide
communication relies on being aware of one's own nonverbal behaviors and the
2. Overcome emotional barriers: within the work place, here are some helpful
hints: removing your energy people has difficult processing logic statement,
limiting their ability to accept explanation and solution. Hard by others. With
this in mind remove yourself from communication until you feel you can collect
your thoughts, think blearily and hold back potentially hurt fill and under
comments.
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3. Overcoming language: Carmela Resuma, the executive director of FLYTF,
says: until started traveling, I never realized the power of miming and body
language just to communicate with people. Also in most the people you meet.
4. Overcoming physical barrier: In the workplace here are some helpful hints: if
you send a lot of email or digital message make sure you are surgical in your
word choosing. Choosing the correct words and stamping out ambiguity is the
is for superior for most people, especially once the connection has already been
made.
5. Overcoming interpersonal barriers: within the workplace, here are some helpful
hints: use simple words to convey the message. To have effective process of
decipher spoken words reserve the deciphering to the writing than when
speaking.
2.7 SUMMARY
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In this chapter, some keywords were defined various types of
communication skills that can assist the office technologist in his/her work were
also assigned as well their benefits. The importance effect of good communication
and use the correct Indium etc. every office technologist (secretary) in organization
needs communication skills to enhance his/her job performance. This chapter has
and listing. The solution to such problem were profound. Finally, to suggest ways
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CHAPTER THREE
METHODOLOGY
The research methodology used for this work includes the research design,
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The research design used for this work was survey method. This method is
treatment of the problems at hand. More so, the descriptive nature of the research
3.3 POPULATION
The population for this research work was made up of all Office Technologists in
Because of the small size of the population under study, the researcher intends to
3.5 INSTRUMENTATION
The researcher used a twenty (20) items self-developed questionnaire titled 'Impact
3.6 VALIDITY
To ensure validity of the instrument, the researcher used the supervisor, and
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Data for this research was collected using primary and secondary sources.
The primary source was the questionnaire, while the secondary source includes;
The data collected was analyzed by using the statistics of mean because of the
descriptive nature of the research work. The simple mean statistical tool formula
is:-
Mean
-x ꞊꞊ Efx/N
Where x Mean
E =Summation
X = Nominal/Assigned values
F= Frequency
N = Number of respondents
The decision rule used by the researcher mean is that any response with a mean
score of 3.5 and above would be taken as agreed or accepted and as having effect
on the problem at hand, while any mean score below 3.5 will be taken as rejected
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CHAPTER FOUR
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representing 100% returned. Hence. the analysis would base on the sixty-eight
RESEARCH QUESTION 1:
What are the types of good communication skills available for the job performance
of an Office Technologist?
TABLE 1
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ideas and know other peoples
idea as well
3 Reading skill is a 33 30 4 1 0 299 68 4.4 Agreed
communication skill that helps
office technologist to read,
decode and interpret
information
4 Writing skill provide office 30 25 8 3 2 282 68 4.2 Agreed
technologist with a physical
evidence of achievement and
can measure improvement.
5 Body movement/gesture is a 29 30 7 1 1 289 68 4.3 Agreed
type of communication skill
where office technologist
communicate without
speaking, simply with the help
of hand and so on
x 21.5
Source: Field Survey, 2022 Average mean: 5
= 4.3
From the above table one, variable one and two with a mean score of 4.4 and 4.2
each shows that the respondents agreed with the statement that listening skills and
speaking skills are types of good communication skills available for the job
performance of an Office Technologist variable three, four and five with a mean
score of 4.4, 4.2 and 4.3 respectively indicates that the respondents also agreed
with the statements that reading skills, writing skills and body movement
/Gesture are also types of good communication skills available for the job
respondents that all mentioned in table one are the types of good communication
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skills available for the job performance of an office technologist with an average
RESEARCH QUESTION 2
What are the importance of good communication skills as it affects the job
TABLE 2
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morel when office
technologist meet the needs of
others which in turn improve
the morel of others
3 Communication skills build 30 30 5 2 1 290 68 4.3 Agreed
confidence in the office
technologist relationship with
others.
4 Communication skills help in 35 30 3 0 0 304 68 4.5 Agreed
avoiding confusion in the
working environment when
office technologist
communicate and listen to
his/her boss effectively.
5 Good communication skills 30 28 6 2 2 286 68 4.3 Agreed
change people, organization as
well as the entire world.
x 21.6
Source: Field Survey, 2022 Average mean: 5
= 4.4
Form the above table two, variable one and two with a mean score of 4.3
and 4.2 each confirms the fact that It is through communication that managers
become aware of the need of customers and communication skills improve morale
Variable three and four also with a Incan score of 4.3 respectively agreed with the
relationship with others and help in avoiding con fission in the, working
effectively.
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Statement five in the same vain with a mean score of 4.5 concord that good
The researcher affirms with the respondents that all the statements in table two are
RESEARCH QUESTION 3:
Table 3
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situation erupts when the 4
recipient of the message
tends to have some
prejudice on the message
and decides to interpret
only those that are in
agreement with his belief
and values.
2 Emotional barrier mental 28 30 9 1 0 289 68 4. Agreed
disposition is often 3
governing by the ability to
decode a message
perfectly.
3 Language barrier as a 35 26 5 1 1 297 68 4. Agreed
medium of transmitting 4
meaning to different users.
4 physical barrier sometimes 28 29 8 2 1 285 68 4. Agreed
and objects blocks effective 2
communication.
5 Listening barrier words 25 30 10 2 1 280 68 4. Agreed
indispensable though and 2
can sometimes cause a
great deal of trouble.
x 21.5
Source: Field Survey, 2022 Average mean: 5
= 4.3
From the above table three, variable one and two shows that the respondents
agreed to the statements with a mean score of 4.4 and 4.3 each that perception
Statement three, four and five with a mean score of 4.4, 4.2 and 4.2 respectively
shows that language barrier, physical barrier and listening barrier are
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cation skills in an organization as encountered by office technologist.
The researcher agreed with the respondents with an average mean score of
4.3 that all the statements made in table three are the barriers to good
RESEARCH QUESTION 4:
TABLE 4
S/N Statements SA A UD D SD ƩFX N _ Remark
5 4 3 2 1 X
1 Overcoming perception 30 30 6 2 0 290 68 4.3 Agreed
30
barrier for an office
technologist to get message
past these barriers, office
technologist should provide
evidence to support their
claims and enhance then
credibility.
2 Overcoming emotionally 30 30 6 1 1 291 68 4.3 Agreed
barrier office technologist
should limit their ability to
accept explanations and
solutions offered by others
when in distress.
3 Overcoming language barriers 30 30 5 2 1 290 68 4.3 Agreed
simple language should be use
so as to avoid
misinterpretation of
information.
4 Overcoming physical barrier 25 35 5 1 2 284 68 4.2 Agreed
office technologist should be
surgical in word choice,
choosing the correct words
and stamping out ambiguity in
the only step to making
communication more
effective and avoiding
physical barrier.
5 Overcoming listening barrier 31 30 5 1 1 293 68 4.4 Agreed.
office technologist should pay
attention to the speakers’
statement focus on what the
speaker is saying and avoid
interruption.
x 21.5
Source: Field Survey, 2022 Average mean: 5
= 4.3
From the above table four, variable once and two with a mean score of' 4.3 and 4.3
Subsequently, variable three, four and five with a mean score of 4.3, 4.2 and 4.3
respectively also agreed with the statement that overcoming language barrier,
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overcoming physical barrier and overcoming listening barrier are also the ways to
The researcher finally agreed with the respondents that all the statements in table
four are the ways to improve good communication skills with an average mean
score of 4.3.
research questions. data were presented in tabular form. the data was analyzed
using mean statistical tool and interpretation was provided to each table for clear
understanding. after an intensive research work, the researcher came up with the
following findings: that listening skills, speaking skills, reading skills, writing
skills and body movement /gesture are types of good communication skills
when office technologist communicate and listen to his/her boss effectively and
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The findings also show that there a-:e some the barriers to good communication
listening barrier and finally ways to improve goo communication skills were
listening barrier
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CHAPTER FIVE
5.1 SUMMARY
This research work titled "Impact of Good communication skill on the job
objectives of the study were to: To identify the types of good communication skills
Literature review was done using secondary sources of data. The sample
population of this study was made up of all the Office Technologists in Federal
Polytechnic, Mubi, totaling, Seventy-One (71). The methodology adopted for the
research work was survey method. This method was appropriate because the
A five-point likert scale type was used to present the data collected, while
mean statistical tool was used to analyze the data because of the descriptive nature
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of the study. Table were used to present the data in order to enhance the
understanding of the prospective reader. The major findings of the research were
5.2 CONCLUSION
Base on the findings of the research work, the researcher concluded that
communication skills change people, organization as well as the entire world but
despite the importance of good communication skills, it could be seen that there
are some factors that has negatively affected the smooth flow of effective
5.3 RECOMMENDATIONS
with the findings of this research work, the researcher categorically recommended
following: -
Office technologist should limit their ability to accept explanations and solutions
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2. Office technologist should be surgical in word choice, choosing the correct
words and stamping out ambiguity is the only step to making communication
Office technologist should pay careful attention to the speakers' statement focus on
This research work did not cover all the areas that are related to "Impact of
The Federal Polytechnic, Mubi” to this effect, the researcher suggested that future
36
REFERENCES
Hill.
Publishers.
pages 274-299.
37
Michael, G. (2014), “Managing the crisis in data processing Harvard business”
Sixtus, O. (2009), “Office practice for colleges” (2nd Edition) Ibadan, University
APPENDIX I
Department of Office Technology and
Management,
Federal Polytechnic Mubi, P.M.B 35
Mubi
Adamawa State.
38
…………………………… 22nd November, 2022
………………………….
……………………………..
Dear Sir/Madam,
VALIDATION OF QUESTIONNAIRE
I am a National Diploma Il (ND II) final year student of the above mentioned department
Office Technology and Management writing a research work on the topic “Impact of
Polytechnic Mubi.”
You are please required to validate the enclosed questionnaire in order to ensure face and
content validity. A copy of the purpose/objectives of the study is enclosed for guidance.
Yours Faithfully,
(Signed)
Obidah Augustine
SCT/OTM/ND/20/036)
(Researcher)
39
1. To identify the types of good communication skills available for the job performance
of an Office Technologist.
APPENDIX II
Department of Office Technology and
Management,
Federal Polytechnic Mubi, P.M.B 35
Mubi
40
Adamawa State.
………………………….
………………………… 22nd November, 2022.
…………………………
Dear respondent,
I am a National Diploma Il (ND Il) final year student of the above institution, writing a
project on the topic " Impact of Good Communication Skill on the job Performance
You are please required to fill the attached questionnaire to the best of your knowledge.
Your response will be treated with strict confidentiality and will be used for the purpose
Yours Faithfully,
(Signed)
Obidah Augustine
SCT/OTM/ND/20/036
(Researcher)
Rank/position………………………………………………
Educational qualification…………………………………...
SECTION B
Please tick (√) appropriately the response that best agrees with your understanding of the
question/statement posed, the key to the response category is shown below:
s/no Response/variable Codes Assigned values
1 Strongly agreed SA 5
2 Agreed A 4
3 Undecided UD 3
4 Disagreed D 2
5 Strongly disagreed SD 1
RESEARCH QUESTION ONE: what are the types good communication skills available
for the job performance of an office technologist?
S/N ITEMS SA A UD D SD
1 Listening skill is receptive language skill which enhance
communication between office technologist, and
colleagues, boss and customers
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2 Speaking skill is a communication still used by office
technologist to express ideas and know others peoples’
idea as well
3 Reading skill is a communication skill that helps office
technologist to read, decode and interpret information
4 Writing skill provide office technologist with a physical
evidence of achievement and can measure improvement.
5 Body movement/gesture is a type of communication skill
where office technologist communicates without
speaking, simply with the help of hand and body
movement, facial expression and so on.
RESEARCH QUESTION TWO: what are the importance of good communication skills
to office technologist?
S/N ITEMS SA A UD D SD
1 It is through communication that managers become
aware of the need of customer
2 Communication skills improve morale when office
technologist communicates efficiently; they meet the
needs of others which in turn improve the morale of
others.
3 Communication skills build confidence in the office
technologist relationship with others.
4 Communication skills help in avoiding confusion in the
working environment when office technologist
communicate and listen to his/her boss effectively.
5 Good communication skills change people, organization
as well as the entire world.
RESEARCH QUESTION THREE: what are the barriers to good communication skills in
organization?
S/N Statements SA A UD D SD
1 Perception barrier: this situation erupts when the recipient
43
of the message tends to have some prejudice on the
message and decides to interpret the only on those that are
in agreement with his belief and values.
2 Emotional barrier: mental disposition is often govern by
the ability to decode a message perfectly .
3 Language barrier: as a medium of transmitting message
tend to present different meaning to different users.
4 Physical barrier sometimes and objects blocks effective
communication.
5 Listening barrier: words are indispensable tool and can
sometimes cause a great deal of trouble.
RESEARCH QUESTION FOUR: what are the ways of overcoming the identified
problems?
S/N ITEMS SA A UD D SD
1 Overcoming perception barrier: for an office
technologist to get messages pass these barrier, office
technologist should provide evidence to support their
claims and enhance their credibility.
2 Overcoming emotional barrier: office technologist
should limit their ability to accept explanations and
solutions offered by others when in distress.
3 Overcoming language barrier: simple language should
be use so as to avoid misinterpretation of information
4 Overcoming physical barrier: office technologist should
be surgical in word choice, choosing the correct words
and stamping out ambiguity is the only step to making
communication more effective and avoiding physical
barrier.
5 Overcoming listening barrier: office technologist should
pay careful attention to the speakers’ statement focus on
what the speaker is saying and avoid interruption.
44