ABU DHABI

OIL REFINING COMPANY

PROJECT PROCEDURE

QUALITY RECORDS CONTROL

RUWAIS REFINERY ROCEDURE
EXPANSION PROJECT
Rev. 0
EPC WORKS Doc. No. 5578-E1-QA-PA-003
AGREEMENT NO. 09-5578-E-1

QUALITY RECORDS CONTROL PROCEDURE

SK ENGINEERING & CONSTRUCTION CO., LTD. PAGE 1 OF 9

 ABU DHABI
OIL REFINING COMPANY
PROJECT PROCEDURE

QUALITY RECORDS CONTROL

RUWAIS REFINERY ROCEDURE
EXPANSION PROJECT
Rev. 0
EPC WORKS Doc. No. 5578-E1-QA-PA-003
AGREEMENT NO. 09-5578-E-1

REVISION LOG

REV. REVISED
REV. DATE REVISION DESCRIPTION
NO. PAGE

2,5,6,7,8,9 &
B 21/01/2010 Incorporated COMPANY Comments.(Ref. No. T-PASH/5578-E1/1.5.5/005)
Attach.1

0 16/03/2010 N/A Document number changed & Issued for Construction at Rev.0

SK ENGINEERING & CONSTRUCTION CO., LTD. PAGE 3 OF 9

 ABU DHABI
OIL REFINING COMPANY
PROJECT PROCEDURE

QUALITY RECORDS CONTROL

RUWAIS REFINERY ROCEDURE
EXPANSION PROJECT
Rev. 0
EPC WORKS Doc. No. 5578-E1-QA-PA-003
AGREEMENT NO. 09-5578-E-1

TABLE OF CONTENTS

1. SCOPE AND PURPOSE-------------------------------------------------------------------------- 5

2. REFERENCES-------------------------------------------------------------------------------------- 5

3. GENERAL------------------------------------------------------------------------------------------- 5

4. RESPONSIBILITIES------------------------------------------------------------------------------6

5. PROCEDURE--------------------------------------------------------------------------------------- 7

6. ATTACHMENTS

Attachment #1 Index of Quality Records

SK ENGINEERING & CONSTRUCTION CO., LTD. PAGE 4 OF 9

 ABU DHABI
OIL REFINING COMPANY
PROJECT PROCEDURE

QUALITY RECORDS CONTROL

RUWAIS REFINERY ROCEDURE
EXPANSION PROJECT
Rev. 0
EPC WORKS Doc. No. 5578-E1-QA-PA-003
AGREEMENT NO. 09-5578-E-1

1. SCOPE AND PURPOSE

The purpose of this procedure is to provide instructions and assign responsibilities for
project quality records which ensures that project quality records are maintained to provide
the objective evidence of the required quality and the effectiveness of operation of the
project quality management system.

Pertinent vendors’/subcontractors’ quality records shall be a part of project quality records.

The requirements of this procedure shall apply to activities for identification, indexing, 서식 있음: 들여쓰기: 왼쪽: 1.56
cm, 탭: 3.81 글자, 왼쪽 + 3.95
collecting, filing, storing, maintaining, retention and disposal of project quality records for 글자, 왼쪽 + 4.22 글자, 왼쪽 +
4.43 글자, 왼쪽 + 5.17 글자,
this project. 왼쪽 + 4.02 글자(없음) + 5.73
글자 + 9 글자 + 12.27 글자 +
15.55 글자

2. REFERENCES

1) Project Quality Plan (5578-E1-QA-PA-001)

2) Document Control Procedure (5578-E1-EPC-PA-005)
3) Document Handover Procedure(5578-E1-EPC-PA-006)
4) Contract-EXHIBIT B.10 Quality Management Requirements
5) EXHIBIT B.35 Drawings, Documents and Manuals
6) EXHIBIT B.39 Reviews, Comments and Approvals
7) EXHIBIT B.40 Plant Handover Documentation
8) EXHIBIT B.41 Document and Drawing Format Procedure

3. GENERAL

3.1 Where practically possible, Quality Records shall be originals unless agreed otherwise with 서식 있음: 들여쓰기: 왼쪽: 0 cm,
내어쓰기: 8.52 글자
COMPANY.

3.2 Index of Quality Records and retention time included in Attachment 1.

3.3 The quality records shall be indexed and thereto shall be legible, identifiable and retrievable
by the responsible personnel.

3.4 The quality records shall be made available, if requested by the COMPANY during
construction and commissioning period.

SK ENGINEERING & CONSTRUCTION CO., LTD. PAGE 5 OF 9

 ABU DHABI
OIL REFINING COMPANY
PROJECT PROCEDURE

QUALITY RECORDS CONTROL

RUWAIS REFINERY ROCEDURE
EXPANSION PROJECT
Rev. 0
EPC WORKS Doc. No. 5578-E1-QA-PA-003
AGREEMENT NO. 09-5578-E-1

3.5 The quality records shall be protected against damage, deterioration, or loss, and shall
provide sufficient information to permit identification between the quality record and the
product or activity to which it applies.

4. RESPONSIBILITIES

4.1 Project Manager(PM) will assign a Project Document Controller(PDC) who shall assist the
Project QA Manager and be responsible for;

1) Preparation of the Project Quality Record List

2) Notification to site and relevant department in home office of the project quality records
list.
3) Assisting in identification, collection, indexing, filling, and temporary storage of quality
records generated during project execution, within the relevant department
4) Preparation of the final project quality records list including quality record index.
transfer of quality records either to the retention file system or to the site

4.2 Project Engineering Manager(PEM) in home office is responsible for;

1) Identification, collection, indexing, filing, storage, maintenance of quality records

generated from his department.
2) Transfer of generated quality records to the project document controller in accordance
with the project quality records list.

4.3 Project Procurement Manager(PPM) is responsible for:

Project Procurement Manager and his organization have responsibilities to ensure required
vendor records have been reviewed and release and confirm that all vendor data reports are
transferred to the project Site Document Controller and are available to quality control
material receipt personnel when material arrives on site for material receiving inspection.

4.4 Site Manager and Construction Manager are responsible for assigning the Site Document 서식 있음: 들여쓰기: 왼쪽: -0
cm, 내어쓰기: 8.53 글자
Controller(SDC) who shall be responsible for:

1) Identification, collection, indexing, filing and storage of quality records generated at 서식 있음: 들여쓰기: 왼쪽: 1.53
cm, 내어쓰기: 4.96 글자, 번호
site. 매기기 + 수준:1 + 번호 스타일: 1,
2, 3, … + 시작 번호: 1 + 맞춤:
2) Control activities for inspection and test records produced at site shall be delegated to 왼쪽 + 맞춤 위치: 1.53 cm +
Project QA Manager and Site Quality Control Manager(SQCM). 들여쓰기 위치: 2.17 cm, 탭: 6.06
글자, 왼쪽 + 9 글자(없음)

SK ENGINEERING & CONSTRUCTION CO., LTD. PAGE 6 OF 9

 ABU DHABI
OIL REFINING COMPANY
PROJECT PROCEDURE

QUALITY RECORDS CONTROL

RUWAIS REFINERY ROCEDURE
EXPANSION PROJECT
Rev. 0
EPC WORKS Doc. No. 5578-E1-QA-PA-003
AGREEMENT NO. 09-5578-E-1

4.5 Each subcontractor is responsible for:

The identification, initiation indexing, filing, storage, maintenance and disposition of the
quality records generated by his organization at construction site.

4.6 Each discipline is responsible for:

Controlling the QA records generated by his discipline.

5. PROCEDURE

5.1 Preparation, Review and Approval 서식 있음: 글꼴: 굵게

Preparation, review and approval of records shall be done in accordance with the applicable 서식 있음: 들여쓰기: 내어쓰기:
0.6 글자, 왼쪽 3.42 글자, 첫 줄:
procedures such as Inspection and Test Plan for each discipline, Non-conformance Control -0.6 글자, 탭: 4.22 글자, 왼쪽 +
0 글자(없음)
Procedure, Project Quality Plan.

5.2 Identification and Collection 서식 있음: 글꼴: 굵게

5.2.1 The Project QA manager shall prepare the quality record list in accordance with the Project
Quality Plan (5578-E1-QA-PA-001) and all applicable project procedures and distribute it to
the relevant Engineering Manager / Site Quality Control Manager.

5.2.2 The Engineering Manager in home office shall transmit quality records generated in relevant
discipline to the project document controller.

5.2.3 Site Quality Control Manager shall collect quality records generated at site in accordance
with quality record list

5.2.4 The Project Document Controller shall verify the content and condition of quality records

5.2.5 The quality records shall provide identification of preparation date, revision no., relevant
items / materials or operation.

5.3 Indexing, Filing and Access 서식 있음: 글꼴: 굵게

5.3.1 The quality records shall be indexed and filed in accordance with this procedure(5578-E1-

SK ENGINEERING & CONSTRUCTION CO., LTD. PAGE 7 OF 9

 ABU DHABI
OIL REFINING COMPANY
PROJECT PROCEDURE

QUALITY RECORDS CONTROL

RUWAIS REFINERY ROCEDURE
EXPANSION PROJECT
Rev. 0
EPC WORKS Doc. No. 5578-E1-QA-PA-003
AGREEMENT NO. 09-5578-E-1

QA-PA-003). Quality records that are required for the system turnover shall be progressively
filed in accordance with Document Handover Procedure (5578-E1-EPC-PA-006).

5.3.2 Project filing system for all phase of the project shall be in accordance with Document 서식 있음: 들여쓰기: 왼쪽: -0.03
cm, 내어쓰기: 8.7 글자, 탭:
Control Procedure (5578-E1-EPC-PA-005) -0.01 글자, 왼쪽 + 0 글자(없음)
+ 4.02 글자 + 6.45 글자

5.3.3 Access to the quality records during the execution phase of the project shall be controlled by
PQAM/SQCM/PDC/SDC.

5.4 Storage and Retention 서식 있음: 글꼴: 굵게

5.4.1 The quality records for retention shall be stored and retained in such a way that they are
easily retrievable and be held in facilities that provide a suitable environment to prevent
deterioration or damage and loss

5.4.2 The quality records shall not be removed from the temporary storage facilities without
permission of the Project QA Manager/Site Quality Control Manager.

5.4.3 The quality records shall be retained in accordance with project agreement requirements.
This will be in one of the following format:

1) Hard Copy Format

2) Reproducible Format
3) Compact Disc
4) Computer Database
5) Other Electronic Storage Files

Secure back-up of project quality records shall be maintained electronically where possible.

5.4.4 During the period of engineering and procurement, the relevant documents and record should
be controlled and maintained in home office by nominated home office document controller,
also for the period of construction the original records shall be maintained by the quality
organization or other responsible organization .

5.4.5 The Project Manager(PM) is in charge of storage / retention and disposition for quality
records in home office, shall review the quality records and the index logs transferred from
both the home office and site, and shall also identify each document for its retention time
frame requirement and annotate it as such.

SK ENGINEERING & CONSTRUCTION CO., LTD. PAGE 8 OF 9

 ABU DHABI
OIL REFINING COMPANY
PROJECT PROCEDURE

QUALITY RECORDS CONTROL

RUWAIS REFINERY ROCEDURE
EXPANSION PROJECT
Rev. 0
EPC WORKS Doc. No. 5578-E1-QA-PA-003
AGREEMENT NO. 09-5578-E-1

5.4.6 The document controller shall classify the quality records with the project base and designate
storage location and store them under appropriate condition and also carry out the general
administration activities such as access, lending, etc.

5.5 Disposition 서식 있음: 글꼴: 굵게

5.5.1 At the quality records retention expiry date, Project Manager is responsible for the 서식 있음: 들여쓰기: 왼쪽: 0 cm,
내어쓰기: 8.52 글자
subsequent disposition of quality records.

5.5.2 At the end of the documented retention time, Quality Records shall be destroyed by the responsible T 서식 있음: 글꼴: Times New
Roman
eam Manager. But it may be extended for specific purpose upon the originator's discretion. Any
서식 있음: 들여쓰기: 왼쪽: 0 cm,
decision to destroy quality records even after the expiry of their retention time should be made with 내어쓰기: 8.52 글자
the knowledge and/or concurrence of the Company. 서식 있음: 글꼴: Times New
Roman
서식 있음: 글꼴: Times New
5.5.3 During the Project Execution, superseded quality records which are invalidated, shall be Roman
destroyed by responsible personnel or cloud marked with forms, figures and tables. 서식 있음: 글꼴: Times New
Roman

6. ATTACHMENTS

Attachment #1 Index of Quality Records

SK ENGINEERING & CONSTRUCTION CO., LTD. PAGE 9 OF 9