Audit Checklist Review

Printed on: Thursday, September 22, 2022

Audit Details
Audit Number Audit
IQA/MCL/2/22 Instruments & Standards(Central Office\Institute of Energy Studies and Research\Metering
Solutions\)
Audit Scheduled Start Audit Category
19/09/2022 Internal\ISO 17025 Lab
Audit Status
Schedule Confirmed

Checklist
Title Description Total Score Completed By Completed Date
MCL 17025-2017 Checklist Functions in MCL 0
- Technical
requirements- 2022
Questions
1 How has the section ensured commitment to impartiality and confidentiality

Response Score

0
The section has ensured commitment to impartiality and
confidentiality by having all staff working in the section sign
the impartiality and confidentiality declaration form
document No. KP1/ 13B.1/ID/2/Rev. 2. Forms for all the
staff in the section were reviewed and confirmed to be up to
date

2 How the section identified risks to impartiality on an ongoing basis

Response Score
The section indicated that they review the risks to
0
impartiality on an ongoing basis. This was confirmed from
st
the management review meeting minutes of 21 March 2022
attached.
3 How has the section communicated to personnel their duties, responsibilities and authorities

Response Score
The section has communicated to staff their duties,
0
responsibilities and authorities through signing of delegation
of authority documents. DOA documents for all staff in the
section were reviewed.

4 Are the requirements for facilities and environmental conditions necessary for the performance
of the lab activities documented as per clause 6.3.2?
Response Score
The section records the temperature and humidity using data
0
loggers. The data logger used had a calibration certificate
No: KP1/10A.2B/5/2/2021/005

Report Generated from Q-Pulse

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5 What measures to control facilities are implemented, monitored and periodically reviewed?

Response Score

0
CCTV cameras have been installed to monitor operations within the lab.
Access control: the key to the laboratory is kept in a central place and the
laboratory staff have to sign for it.

6 When testing at sites, how do you meet the necessary environmental conditions?

Response Score
When testing at sites, the section records and documents the
0
environmental conditions using a portable data logger
ensuring that these are within the manufacturer’s limits for
both the test item and the equipment.

Report Generated from Q-Pulse

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7 Do you have a procedure for handling, transport, storage, use and planned maintenance
of equipment?
nc Response Score
A procedure for handling, transport, storage, use and planned
0
maintenance of equipment is present, document no. :
KP/13B.1/QMS/OP/13
However no maintenance records were documented at the
time of audit as per the requirements of clause 6.4.13 (g)

8 Do you have a calibration programme?

Response Score
The lab has a calibration programme and is up to date.
0

9 How does the lab identify the calibration status of equipment?

Attach image Response Score

0
The lab uses stickers to identify calibration status of
equipment

10 Do you do intermediate checks for any equipment?

Response Score

0
No intermediate checks are done for any equipment.

11 What measures have you taken to prevent unintended adjustments of equipment from invalidating
results?
nc Response Score

0
The equipment is password protected to prevent unintended
adjustments. However, it was noted that cleaners who are
external service providers are not supervised when accessing
the lab exposing the lab to a risk of unintended adjustments
as per the requirements of clause 6.4.12

12 How have you ensured metrological traceability of measurement results?

Response Score
Metrological traceability is ensured as was evidenced in the calibration
0
certificates e.g ZERA certificate No: KP/10A.2B/5/2/2020/006 to the
reference standard BS/MET/12/3/10/270 from KEBS

13 Are the requirements for review of requests adequately defined, documented and understood ?

Response Score
The procedure for review of requests is adequately defined
0
and documented in procedure document No:
KP/13B.1/QMS/OP/02. The same is being followed.

14 Are the methods and procedures used for all lab activities including evaluation of measurement
uncertainty up to date?

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 Response Score

0
All methods and procedures used are up to date.

15 How does the lab introduce new methods in performing its activities?

Response Score

0
The lab does not introduce new methods in performing its
activities

16 Does the lab develop its own methods? If so How?

Response Score
The lab does not introduce new methods in performing its
0
activities

17 Are there any deviations from methods?

Response Score
No deviations noted.
0

18 Has the lab validated non-standards methods, laboratory developed methods and
standard methods used outside their intended scope or otherwise modified?
Response Score
No no-standard or laboratory developed methods
0

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19 Do the laboratory personnel handle and transport the test/calibration item as per handling
instructions provided with the item to avoid deterioration, contamination, loss or
damage? Score
Response
The lab has a procedure(doc No:KP/13B.1/QMS/OP/15) for
0
handling, transport, storage and planned maintenance of
equipment

20 Are test/calibration items stored in designated areas at different stages of the process that are
clearly labeled?
n.c Response Score
The test items are not stored in designated areas as per the
0
requirements of procedure KP/13B.1/QMS/OP/14. The
calibrated equipment were stored in an undesignated area.

21 Are test and/or calibration items stored under the item’s specified environmental conditions that
are maintained, monitored and recorded?
Response Score
Test items stored in the laboratory do not have specified requirements for
0
environmental conditions and these are not monitored.
22 Does the laboratory maintain technical records for each laboratory activity?

Response Score
The section maintains technical records for all laboratory
0
activities

23 Does the lab maintain amended and original technical records?

Response Score
The lab maintains amended and original technical records.
0
However, at the time of audit, no amended records were
present.

24 What contributes to your measurement uncertainties?

Response Score
The contributers to uncertainity as defined in the standard are
0
resolution, drift and uncertainity from the calibration
certificate

25 Does the lab have procedure for monitoring the validity of results?

Response Score
The lab has a procedure Doc. No: KP/13B.1/QMS/OP/16 for monitoring
0
validity of results.

26 Does the lab monitor its performance by comparison with results of other laboratories?

attach Response Score

0
The lab does inter-lab comparison with the Kenya Bureau of
standards

27 Does the laboratory report on the statement of conformity?

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 nc Response Score
The section does not report on the statement of conformity
0
as per the requirements of clause 7.8.6

28 How are opinions and interpretations reported in the lab?

nc Response Score
Opinions issued do not have a basis on which they are made
0
as per the requirements of clause 7.8.7.1 as was the case for
the certificate No KP1/10A.2B/5/2/2020/006

29 How does the lab handle issued reports that need to be changed, amended or re-issued?

Response Score
The lab has a procedure for handling issued reports that need
0
to be changed, amended or re-issued (Doc no:
KP/13B.1/QMS/OP/5). At the time of audit there were no
such cases.

30 Does personnel receiving complaints record it on the Customer Complaint Form

No. KP1/13B.1/2/8?
Response Score
The HOL receives and reviews all customer feedback and
0
complaints forms then assigns to staff for investigation. The
customer complaint forms were duly filled

Report Generated from Q-Pulse

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31 How does the section manage non- conforming work?

Response Score

0
The lab has a procedure doc. No: KP/13B.1/QMS/OP/05
At the time of audit. The section had not handled any cases
of non-conforming work

32 Do the personnel in the function have the necessary access to data and information needed to
perform all of your activities including those outside the lab.
Response Score
The personnel have access to data and information needed to
0
perform lab activities. The lab has access to data on both
Qpulse and on the MCL folder on the company server.

33 Does the function have an information management system used for collection, processing,
recording, reporting, storing and/or retrieving data that is validated for functionality?
Response Score
The section does not have an information management
0
system.
34 Are instructions, manuals, and reference data relevant to the management system made available
to personnel?
Response Score
Instructions, manuals and reference data relevant to the
0
management system are made available to personnel.
35 Were the previously raised nonconformities closed at the time of the current audit?

nc Response Score
The section has pending non conformities from previous audits.
0

Report Generated from Q-Pulse

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