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KENDRIYA VIDYALAYA SANGATHAN ,CHENNAI REGION

MINUTES OF TWO DAY CONFERENCE FOR HEADMASTER / HEADMISTRESS/SENIOR PRTs

HELD ON 20th & 21st AUGUST 2018 AT KV ANNANAGAR

Sri S.Vallaban, Principal Kendriya Vidyalaya, Annanagar welcomed the august gathering. At the outset, he
expressed his happiness to be a part of this HM conference, who are nation builders, the most important
people in the field of education in guiding and molding the younger generation and laying strong foundation in
the life of the children. He profoundly thanked the Deputy Commissioner, KVS, RO, Chennai, Shri. C. Mani, for
his immediate approval and guidance for the conference and also Dr.(Smt.)M. Rajeswari , Assistant
Commissioner, KVS, RO Chennai for her direction, meticulous planning and perennial support. Thereafter, the
blog created for supporting the teacher and the taught for primary section 'STRENGTHENING OF PRIMARY
EDUCATION" of Chennai Region was dedicated to public by the Deputy Commissioner of Chennai Region Sri. C.
Mani.

Thereafter Dr.(Smt.)M. Rajeswari , Assistant Commissioner, KVS, RO, Chennai crystal clearly spelt the
objectives of the two day conference for headmaster/Headmistress/Senior PRTs and made them realise the
need of the hour. The vision of the conference was "NO CHILD LEFT BEHIND"

In the keynote address, Sri. C. Mani, the Deputy Commissioner of Chennai Region, lauded the duties
performed by the Primary teachers and the Heads of primary section. He conveyed his best wishes to each
and every primary teacher and insisted and appealed to them that "No child should be left behind "in attaining
the minimum level of learning before they enter the secondary classes. He also insisted the optimum use of
smart boards and to empower the children in using the gadgets. He thanked the venue principal for extending
co-operation and effective discharge of given responsibilities.

Subsequently, the following agenda points were taken for discussion:-

Sl.No. Agenda Decision Taken

1. Role & Responsibilities of Dr.(Smt.) M. Rajeswari , Assistant Commissioner, KVS RO, Chennai gave
a an elaborate session in which he insisted that every
Headmaster/Headmistress Headmaster/Headmistress/Senior PRT in-charge of primary section
in Kendriya Vidyalayas should support the head of the Vidyalaya as the strength in primary is
50% of the Vidyalaya's strength. Format for the supervision(HMs
Handbook) was also decided to be submitted to the principal every day.
( Annexure-1) She also elaborated on the role of HMs as to how they
need to change their role as guide, mentor, facilitator, collaborator ,
inventor etc., Allotment of period also was discussed in detail and was
finalised in the forum (Annexure -2)
She also insisted the HMs that they should demand for the utilisation of
25% of the fund for primary in the budget. The CMP fund for every
month for the usage of TLM to be used effectively and any difficulty in
getting the fund release may be informed to the concerned ACs of the
Vidyalaya.

2. Back to Basics Mr.G.S.Murugan,HM KV No.1,Madurai elaborated on the survey of the

LAT and the need of practicing B2B in true spirit and appealed to the
participants to guide the teachers/new recruits in handling the subjects
so as to support the children under our care in attaining the minimum
level of learning. He also briefed about his observation during the panel
inspection how the lesson plans were written and the monthly follow up
tools were maintained by the teachers .(Annexure 3).
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It was an eye opener for all the participants and they were guided by
sample tool for follow up. To maintain uniformity in Syllabus for co-
scholastic subjects it was decided to frame syllabus and circulate in II
term.
3 Learning Indicators & Mrs. B. Jothi, HM of KV Annanagar briefed the participants the
Learning Outcomes difference between indicators and outcome as prescribed by NCERT and
how to identify the TLOs which are measurable and observable before
writing the lesson plan. She also explained how these TLOs help the
teacher in planning their teaching strategies and evaluation process. She
also insisted that every teacher must have the copy of Learning outcome
posters in their lesson plan which will give them crystal clear picture as
to what kind of transaction to take place in the classroom to achieve the
Minimum Level of Learning. Art of writing the lesson plan was also dealt
in detail.
4 Implementation of FUNDAY Mrs. Umamaheswari, HM,KV Gill Nagar, initiated the discussion on the
topic and the session gained momentum. Every head of primary took
part in the discussion with the positivity and difficulties faced by them.
The following decisions were taken at the end of the session.
1. Up to 2 section school, classes(1-5) will be called on Saturday for fun
day activities.
2.For 3 sections and above, in rotation classes 1 and 2 may be called;
3.Primary celebrations like grandparents day, community lunch etc.,
may be fixed on Saturdays so that academic loss can be compensated.
4.CCA /MPT/MS and one or two light periods may be shifted to
Saturdays so that those four periods can be utilised for the remedial
during Monday to Friday .
5.Funday activities may also include to improve communication skills,
club and cubs and bulbul activities.
6.SBSB /Sports activities should definitely be a part of fun day activities.
7.MPT display should be shown during panel inspection.
8.It should be noted that fun day timetable should be a real fun for the
children with variety of activities on rotation for their skill development
and not a monotonous single frame which may dampen the real idea of
the initiative.

5 CMP/CCA/Assembly Mrs. Inbamalar, HM, KV AFS Avadi, lead the participants in revisiting the
activities concept of Common Minimum Programme in primary section. The
division of clusters were discussed. KV Minambakam and KV DGQA
expressed their difficulty in being a part of Avadi cluster and
Dr.(Smt.)M.Rajeswari, AC permitted them to join Tambaram cluster as
before. In-charge of KV Neyveli primary also was also permitted to be a
part of Tambaram cluster.

As far as the cluster competitions under CMP is concerned, AC madam

expressed her concern that children travelling long distance and in
congested areas to be avoided. In this connection she opinioned that
the elaborate discussion done during regional core committee meeting
on 12.07.2016 to be followed in true spirit so as to avoid physical
discomfort and to meet out fund crunch. (Annexure -4)
More creative and novel ideas may be incorporated in the Vidyalaya
level CCA programme.

CMP meeting at cluster level to be conducted at the end of every 3

months, that is during April, August, November and February during
every academic session.
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6 Records to be maintained Mrs.Pandiarasi @ Anbarasi, HM, No.1,Tambaram listed out the records
to be maintained by the Vidyalayas as per the KVS guidelines.
Thereafter, in the floor it was left for discussion. At the end of the
session under the guidance of Dr.(Smt.) M.Rajeswari, AC, KVS, RO
Chennai, the list of records to be maintained was finalised to maintain
uniformity which will be checked during panel inspection under CMP.
Also a checklist for prepared for day, month and year for quick follow-up
work.(Annexure 5)
7 Remediation in Language & Pratham Education Foundation lead by Mr.B.Oiver, State Head of Tamil
Mathematics Nadu elaborately explained how to identify the learning level of
students to identify the slow learners. They also exhibited maximum
TLMs that can be used in the class to support them along with the
individual, pair and group activities and assured that drastic change can
be observed if the remediation can be given for minimum 2 months in
continuance. They suggested that a programme may be chalked out in
consultation with the Head of the Vidyalaya so as to help these children
in attaining minimum level of learning.

8 Monitoring ,Supervision Mrs.B. Jothi, HM,KV Annanagar elaborated the difference between
and notebook checking monitoring and supervision and revisited the guidelines given by KVS in
this aspect. She also insisted upon the checking the follow up of
correction done by the teacher in turn by the students. It was clarified
that for monitoring , the random sampling(B2B format annexure C) &
for classroom observation panel inspection tool Part 4 to be followed.
Common formats for notebook checking was discussed and finalised.
(Annexure -6 )
There should be no discrimination of L1/L2/L3 in the monitoring tool. It
should be mentioned only as child who needs support to acquire a
particular competency /skill . Checklist for daily , monthly and yearly
follow up was listed out.(Annexure -7)
9 Uniform System of Mr.G.S.Murugan, HM, KV No.1,Madurai revisited on the topic .As per
Assessment KVS guidelines, classes I and II will follow the cycle test and no other test
need to be conducted for them. Sample papers to be uploaded in the
blog. Classes III to V will have PT/HY/SEE as per the tentative schedule
given by HQ/RO .
For the purpose of recording the internal marks it was decided to
maintain index separately for CW/HW/EA and assignments.
The sample assessment register which includes the TLO/rubrics for
subject enrichment activities along with the mark entry was discussed
and approved in the forum to be followed .(Annexure -8)
Participants appreciated the efforts taken by Mr.Kiranjith sharma, PRT
from Mahe who presented the software for Report Card generation in
primary classes incorporating the SBSB record and the forum decided to
follow the same in Chennai region. This software will be sent by RO to all
the Vidyalayas in the third week of September.

10 Slate Analysis Mrs. Amutha. J ,HM,KV.No.2, Madurai made an elaborate attempt in

presenting the SLATE Examination conducted during April 2018 in
Chennai Region. She drew the attention of the participants on the
serious picture in front of them on the performance of present class III
/V students and measure to be taken to improve the border line cases to
at least MLL. It was an eye opener for every head of primary section .She
also reminded about the NAS (SLATE at National Level) to be conducted
on 28th August 2018 and to support the students with practice
materials.
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11 Effective use of ICT Mrs.Latha Ramachandan,PRT,KV CLRI enlightened the participants on

the online resources available for the primary teachers and also threw
light on educational apps available for constructive transactions in the
class to support especially the kinesthetic and visual learners. A blog for
strengthen of primary education was inaugurated She also requested all
the participants to contribute the creative and innovative materials
available with them in supporting the new recruits and to main
uniformity in functioning of Chennai Region primary section. A regional
level committee is also constituted for the purpose of pooling the
resources and to support the technical team headed by Mrs. J.Amutha,
HM, KV No.2, Madurai and GS.Murugan,HM,KV.No.1,Madurai.
(Annexure -9)

In the valedictory session Mr.G.S.Murugan,HM,KV.No.1, Madurai thanked the officials of the Regional office
for giving such an opportunity for HMs to come together to discuss their problems and to frame common
modality in their supervisory mode which will in turn help the teachers to plan and execute a systematic work.
He also thanked the venue principal Sri. S. Vallaban and the team of teachers for their support and co-
operation. Dr.(Smt.) M.Rajeswari , Assistant Commissioner in her valedictory address thanked all the
participants for their fruitful participation and insisted that as leaders and torch bearers of primary section
every HM/In-charge should be the role model for others and give positive environment and feedback to bring
out the desirable change in the basic education of the children. Ultimately the underlying message of the two
day conference was" NO CHILD SHOULD BE LEFT BEHIND".

Annexure:

1 - HMs handbook
2. Allotment of periods for HMs /PRTs
3. B2B monthly follow up tool by the teacher
4 . CMP core committee meeting minutes held on 12.07.2016
5. List of records to be maintained
6. Format for notebook checking
7. Sample assessment register
7.Monitoring tool and supervision format along with daily/monthly/yearly checklist
8. Blog Committee
9. HMs
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Annexure I
KENDRIYA VIDYALAYA, .........................................
DAILY LOG BOOK OF SUPERVISION ( FOR HM/ Senior PRT)
DATE : DAY:

1. Teacher(s) on leave / OD

2. About Assembly

3. About Cleanliness

4. Academic Supervision( Random sampling / Name of section & Classes

Class observation) (Minimum 2)

5. Issues addressed

6. Notebook checking (Classes to be proposed)

7.Other responsibilities undertaken

8. Planning for next working day

HM /Senior PRT Principal

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Annexure II

KENDRIYA VIDYALAYA, CHENNAI REGION

PERIOD ALLOTMENT FOR HMs
During 6 days with 48 periods , PRTs to handle 39 periods , HMs 16

periods

2. With 40 periods and 5 days and with the Music teacher and Comp.

Instructors, PRTs – Maximum 35 periods and HMs 13 periods

Out of 40 periods in a week

a) Subject - 6 periods

b) observation - 10 periods

c) Substitution - 5 periods

d) CCA - 2 periods

d) Notebook checking 10 periods

e) Meeting parents - 3 periods

f) General supervision /random sampling - 6 periods

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Annexure III

KENDRIYA VIDYALAYA, ...............................

MONITORING CUM REPORTING FORMAT - SAMPLE

CLASS : III B, NAME SUBJECT: ENGLISH MONTH :

S.NO NAME OF THE STUDENTS WHO HAVE LEARNING AREAS TARGETED FOR REMEDIAL STRATEGIES
NOT ACHIEVED TLO IMPROVEMENT

1. Identification of alphabets Aa to Zz. Discussed with the parent and explained the learning status
of the child. Pre-school book was given to the child to read
and thereby improve the skill
2. Reading simple words. Reading card game was given during light periods

3. Framing own sentences. Freedom was given to choose a simple topic to the child and
made to write few sentences on his own

Signature of the subject teacher

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Annexure IV
KENDRIYA VIDYALAYA SANGATHAN REGIONAL OFFICE CHENNAI
Regional level meeting of CMP held on 12.07.2016 at KVS RO(Chennai)

In order to avoid primary children’s movement more than 50 kms distance or in metro with heavy
traffic on the roads , cluster in-charge may create sub clusters exclusively for conducting cluster
level CCA and Sports meet. These sub clusters may be created by the cluster in-charge in
consultation with cluster Vidyalayas.

As an example, the Madurai sub clusters may be created in the following manner:

Cluster Sub cluster 1 Sub cluster 2 Sub cluster 3

Madurai No1 and 2 Madurai, Mandapam Vijayanarayanam
Sivaganga, Rameswaram Nagarcoil
Virudhunagar
Dindigul

Sub cluster I/c Principal, Principal Principal

No2.Madurai Rameswaram Vijayanarayanam

The Principals are requested to adhere to the following guidelines in this regard.

Students must be selected for the Cluster Level Competitions in CCA and Sports, based on their talents
exhibited in the respective events.

1. All the participants should reach the respective venues on time with the escort teachers.

2. The following decisions for the participation of all KVs will be taken by the cluster in-charge
in consultation with the other Principals of the cluster.
a. The venues for conducting the cluster level CCA Competitions and Mini Sports Meet
b. The general rules and regulations for various events for cluster level CCA and Mini Sports
Meet

3. The Venue Principals to plan and conduct events in such a way that the participants go back
to their homes/ KVs latest by 4 pm.

4. The Venue Principals are requested to give participation certificates to all participants and
merit certificates for the winners . The prizes to the first, second and third place winners will be
given by the respective Vidyalaya along with the consolation prize worth of Rs.30/- for all the
participants of the respective Vidyalaya. To maintain uniformity of prizes at Cluster level, they
may arrange the prizes as per the following details:
For Individual Events each boy and girl shall For Team Events each member of the team
receive prize worth… shall receive prize worth…
First Prize- Rs.300/- First Prize- Rs.200 /-
Second Prize- Rs. 250/- Second Prize- Rs. 150/-
Third Prize- Rs.200/- Third Prize- Rs. 100/-
Consolation prize Rs.30/- for all participants
5. PETs/ Senior PRTs/ Music Teacher should be given escort duty. Lady escort with girls should
be ensured.
6. For the cluster level sports meet, the sports uniform may be decided by the cluster in-
charge,
during the cluster meeting.
7. For the cluster level CCA Competitions, the students shall participate in regular uniform
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8. First Aid and health care facilities must be kept ready at all the venue vidyalayas.

9. Lunch served for students may include safe and quality food.

10. All the Principals must ensure safety and security of the participating students’ right from
the beginning till they are handed over to their respective parents. NO OBJECTION
CERTIFICATE with the correct contact number must be sought from each participant and must
be kept in the Vidyalaya to which the child belongs.

11. TA/ DA for students can be drawn from VVN and that for the escorting teachers can be
drawn from School Fund.

12. Expenditures on preparation of Sports Field, certificates and prizes will be met out of VVN of
the venue Vidyalaya.

13. All the Venue Principals must send the report with photographs after the completion of the
celebrations within a week to this office.
CLUSTER LEVEL MINI SPORTS MEET

NOTE: A STUDENT CAN PARTICIPATE IN ANY ONE EVENT ONLY.

VENUE(S): TO BE DECIDED BY CLUSTER IN CHARGE AFTER CONSULATATION WITH OTHER PRINCIPALS
OF THE CLUSTER
S. No Category Events Nature of Event Number of
Participants from
each KV for each
Std
Boys Girls
1 50m/80m/100 m Individual 02 02
Classes III, IV & V
Tennis ball Throw Individual 02 02
Skipping Individual 02 02

Relay Team 04 04

CLUSTER LEVEL CCA COMPETITIONS

NOTE:
1. A STUDENT CAN PARTICIPATE IN ANY ONE EVENT ONLY.
2. For a Group Event, Clusters with three or more schools shall send one team each.
3. Discretion of venue principal / cluster in charge is sought for circulation of other rules and
regulations, well in time for the competitions listed below.
4.Experts may be invited to judge the cluster level competitions. Honorarium if any, must be paid as
per KVS norms.
VENUE (S): TO BE DECIDED BY CLUSTER IN CHARGE AFTER CONSULATATION WITH OTHER PRINCIPALS
OF THE CLUSTER
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S.NO CLASS EVENT and NUMBER OF PARTICIPANTS FROM EACH SUGGESTIONS

KV

1 Class Prepared Speech (English) 02 Boys and 02 Girls Topics to be decided during cluster
III/IV/V Poem Recitation (Hindi) 02 Boys and 02 Girls meeting

Drawing and painting 02 Boys and 02 Girls

Group Dance Competition 12 ( Group Event) Recorded song with proper lyrics
Minimum 02 must be used.
participants from each
standard
Group Song competition 12 (group Event) Patriotic song in any language
Minimum 02
participants from each
standard

VIDYALAYA LEVEL ONE DAY CUBS AND BULBULS UTSAV

DATE: On Thinking Day

VENUE: In the respective Vidyalayas

TIME: During school hours only

THE PROGRAMME:(TO BE SPREAD OVER THE ENTIRE DAY INCLUDING TIME FOR LUNCH AND TWO
HEALTH DRINK BREAKS)

1. Assembly and Flag break including:

 Guest Lecture by the school doctor or nurse

 Demonstration of First Aid- By Cubs 30 Min

 Demonstration of salad making- By Bulbuls

2. Silent March in the Campus with suitable placards to spread civic awareness / communal harmony

/ health consciousness in the community. 1 hour

3. Fun Games- 1 hour

4. Corner / Tree Decoration- For Bulbuls

1 hour- simultaneous task with
5. Den Decoration- For Cubs cubs and bulbuls greeting.

6. Class wise cultural programme consisting of Value based skit, Group Songs, Action Songs etc- 1
hour –(As trained by Flock Leaders and Cub Masters)

7. Lunch -1 hour Two breaks- 30 Min

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Annexure V

KENDRIYA VIDYALAYA, CHENNAI REGION

RECORDS TO BE MAINTAINED

Time table Monitoring tool Funday

Substitution Random sampling Film Show

Late comers Class observation Sports & Games

Parent Teacher meeting General supervision- CMP

Diary (HM HANDBOOK)
Enrolment Notebook checking Class Room Library books

RTE students Subject Committee Excursion

meeting
Circulars TAL/CAL Club Activities

Assembly TLM purchase & Issue Celebrations

CCA Worksheets SBSB

prepared/used
CUBS & Bulbuls Medical
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Annexure VI

KENDRIYA VIDYALAYA, CHENNAI REGION

PRIMARY SECTION
SUBMISSION OF NOTE BOOKS

Name of the teacher : _____________________

Class & Section : _____________________

Subject : _____________________

Date of submission : _____________________

No on Roll : _____________________

No of notebooks submitted : _____________________

1 Index written Yes/ No/Not applicable

2 Handwriting Very Good/Good/Fair/Needs improvement

3 Frequency of correction Appropriate / Not appropriate

4 Quality of correction Very Good/ Good/ Fair/ Needs improvement

5 Quantum of written work Sufficient/Not sufficient

6 Follow up action Very Good/ Good/ Fair/ Needs improvement

7 Teacher’s signature with date Yes/No

8 Organisation of note books Very Good/ Good/ Fair/ Needs improvement

9 Over all impression Very Good/ Good/ Fair/ Needs improvement

Suggestion / Remarks

Signature of the teacher Signature of Headmaster

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Annexure VII

KENDRIYA VIDYALAYA SANGATHAN,CHENNAI REGION

CHECK LIST FOR HMs follow up

Daily checklist

1. Assembly programme

2. Substitution

3. General Cleanliness checking

4. Hygiene in Toilet

5. Discipline cases if any

6. Communications/circulars to teachers

7. Classroom observation for the day

8. Notebook checking for the day

9. Communications to be sent to RO/any other

10. Meeting with parents

11. Reporting to principal

12. Following dress code

Monthly checklist

1. Lesson plans of teachers

2. Enrolment

3. Communications/circulars to teachers

4. Communications to be sent to RO/any other

5. Agenda for the Primary staff meeting and subject committee meetings

6. Programmes for the month

7. Targets for the month

8. TLM drawing advance and settling account

9. Fee defaulters

10. Monitoring tool

11. Verifying of updating department records

12. PT MEETINGS

Yearly checklist

1. Subject allotment

2. Committees allotment
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3. Material procurement- furniture, stationery, chalk pieces etc

4. Yearly schedule planners department wise

5. RTE facilities

6. List of text books and notebooks

7. School diary

8. Stock verification

9. Condemnation

10. Student council

11. Admission

12. SRP

13.Orientation to class I parents

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Annexure VIII

KENDRIYA VIDYALAYA SANGATHAN, CHENNAI REGION

SUBJECT ENRICHMENT ACTIVITY

DATE / DURATION: _______________ SUBJECT:_______________
NAME OF THE
TOPIC: _____________________
ACTIVITY:_______________________

TLO of the Activity :

Description of the Activity :

Rubrics for Assessment Marks Allotted

R1 - ( )
____________________________________

R2 - ( )
____________________________________

R3 - ( )
____________________________________

R4 - ( )
____________________________________
Material used(TLM/ CAL/ TAL /
Teaching aids)

Teacher’s Comment on student’s

performance

SIGNATURE OF THE TEACHER SIGNATURE OF THE HM

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Annexure IX

KEDRIYA VIDYALAYA, CHENNAI REGION

BLOG COMMITTIEE
Dr.(Smt.) M.Rajeswari ,Assistant Commissioner, KVS, RO,Chennai - Head

Technical Co-ordinators : Smt.J.Amutha , HM KV No.2, Madurai

Sri.G.S.Murugan, HM , KV No.1, Madurai

English Hindi Math EVS

Mrs.Amutha, Mrs.Mallika Seshadri, Mr.G.S.Murugan, HM, Mrs.B.Jothi, HM,

HM, KV No.2, HM, HVF Avadi KV No.1, Madurai KV Annanagar
Madurai

Mrs.Uma Mrs.Padmavathy, HM Mrs.Inbamalar,HM,

Mrs.Rekha Maheswari,HM, , DGQA,Chennai(Math) AFS Avadi
Sundar, Gillnagar
HM,Aravankadu