INVITATION

WRITING
Invitation writing is a form of communication used to invite individuals or
groups to an event or occasion. Whether the event is personal or format, a
well-crafted invitation can convey the details and excitement of the occasion.
Here are key elements and tips for writing invitations:

1. Heading:

Include a clear and attractive heading at the top of the invitation. This can
be something like, “You’re invited,” “Invitation,” or a more specific title-
related to the event.

2. Host’s Information:

Provide details about the host or hosting organization. Include names,

titles, and contact information if necessary. This adds a personal touch to
the invitation.

3. Occasion Details:

Clearly state the purpose and nature of the event. Include information
such as:
Event Name
Date
Time (start and end)
Venue (with address and any specific instructions on how to get there)
Dress code (if applicable)

4. RSVP Information:

Indicate whether a response is required and include details on how to

RSVP. This could be an email address, phone number, or any online
RSVP platform.
5. Tone and Language:

Adapt the tone and language of the email of the invitation to match the
formality of the event. Use formal language for official events and a more
casual tone for personal occasions.

6. Special Instructions:

Include any additional information or special instructions related to the

event, such as parking details, security measures, or anything attendees
need to bring.

7. Design and Format:

Make the invitation visually appealing. Use a clean and organized format
with easy-to-read fonts. Include any relevant images, logos, or graphics
related to the event.

8. RSVP Deadline:

If applicable, specify the deadline for RSVPs. This helps in planning and
organizing the event efficiently.

9. Confirmation:

If there’s a need for attendees to confirm attendance, mention that in the

invitation. For example, “Kindly confirm your attendance by (RSVP
Deadline).”

10. Closing:

End the invitation with a closing phrase or a warm note expressing the
host’s anticipation of the guest’s presence.
Question:
As Secretary of the Literary Club of St. Anne’s School, Ahmedabad, draft a
formal invitation in not more than 50 words for the inauguration of the club in
your school. (Delhi 2009)

Answer:
St. Anne’s School

Ahmedabad

We cordially invite all staff, students and parents for the inauguration of the
Literary Club of the School on 29th July between 8.30 a.m. to 11.30 a.m.
within the school premises. Well known novelist, Mr. Sandeep Kumar will be
our Chief Guest. You all are also requested to join us in the auditorium for tea
and snacks after the inauguration ceremony.

Secretary
Format of Informal Invitations:

• Written in a letter form, in an informal format.

Such letters are persuasive in nature.
• Written in the first person.
• Salutation is ‘dear + name’.
• Complimentary close ‘Yours sincerely’.
• Date of writing the invitation is given.
• Sender’s address appears on the left-hand side.
• Various tenses used to suit the sense.
Question:

You are Leena Sen. The wedding of your elder sister Reena Sen is going to
be held on the 15th May, 2023 at Hotel Lake View, Udaipur. Write out an
informal invitation to your friend Vinnie requesting her to attend the function.

Answer:

4357, Vasant Kunj

Raj Nagar
1 May, 2023
Dear Vinnie
You will be pleased to know that the wedding of my elder sister Reena Sen is
going to be held on the 15th May, 2023 at Hotel Lake View, Udaipur. The
whole family will move there in the morning. I invite you to join us at lunch in
the hotel on the 15th. The wedding ceremony will take place at 8 in the
evening. I do hope you will join us on the auspicious occasion.
Yours sincerely,
Leena