File/Folders:

1. Sangguniang Barangay Internal Rules of procedures (IRP)

2. Minutes of regular Sessions (twice a month)
3. Enacted Ordinances (with table of contents)
4. Passed Resolutions (folder per year)
5. Approved Annual Budget (folder per year)
6. Oath of Office of Brgy. Officials
7. Appointments of appointed brgy. officials
8. Brgy. Officials Information Sheet
9. Certificate of Trainings attended by brgy. officials
10. Annual Reports (labeled per year)
11. Minutes of Brgy. Assembly Meetings (folder per year)
12. Executive Orders (folder per year/chronologically arranged)
13. Barangay Plans e.g. Brgy. Development Plan; Brgy. Disaster Risk Reduction Mngt. Plan; Brgy. Public Safety Plan; Brgy.
Anti-Drug Abuse Plan; Annual Investment Program; Gender And Development; Local Council for the Protection of
Children Plan etc. (properly labelled)
14. Registry of Barangay Inhabitants
15. Copies of submitted Reports (labelled)

Furniture, Fixtures and/or display

1. Conference Table
2. Chairs
3. Gavel
4. Full Disclosure Policy Board
- Brgy
- SK
5. Organizational Chart
6. Brgy. Map
7. Hazard Maps
8. Brgy Seal
9. Philippine Flag
10. Mission & Vision
11. Picture of Incumbent President
12. Directory of Brgy. Based Institutions
13. Brgy. Citizen’s Charter
14. Feedback/Suggestion Box
15. List of Duty Officers/day
16. VAW Cases Flowchart
17. Desks for:
- Public Assistance & Complaint Officer
- VAW Desk Officer
- BADAC Desk Officer

Once every Term (if not reorganized within the term)

EXECUTIVE ORDERS:
 Barangay Development Council (BDC)
- Executive Committee
- Secretariat
- Functional Committee **
- Brgy. Disaster Risk Reduction Management Committee (BDRRMC)*
 Brgy. Anti-Drug Abuse Committee (BADAC)
- BADAC Committees
- BADAC Auxiliary Team
- BADAC House Cluster Leaders
 Brgy. Ecological Solid Waste Management Committee (BESWMC)
 Brgy. Peace & Order Committee (BPOC)
 Brgy. Peace Keeping Action Team (BPAT)
 Gender And Development (GAD) Focal Point System
 Brgy. Council for the protection of Children (BCPC)
 Brgy. Health Emergency Response Team (BHRET)
 Brgy. Physical Fitness & Sports Development Committee (BPFSDC)
  Brgy. Nutrition Committee (BNC)
 Brgy. Bids & Awards Committee (BAC)

Designation Order/Executive Oder

 Brgy. Violence Against Women & Their Children (VAWC) Desk Officer
 Brgy. Human Rights Action Officer (BHRAO)
 KASAMBAHAY Desk Officer

BDC-BPOC Resolution Organizing the Brgy. Task Force (BTF) to End Local Communist Armed Conflict (ELCAC)

Sectoral Plans
 Brgy Development Plan
 CBDRRM Plan
 BCPC Plan
 BADAC Plan
 BPOC Plan Or Brgy. Peace & Order & Public Safety Plan
 BESWM Plan

Posting of Barangay Citizens Charter

Full Disclosure Policy Board
SK Full Disclosure Policy Board

Annual Report
1. Brgy. Annual Report – on or before March 31, (Previous Year Accomplishment Report)
2. Brgy. GAD Plan next succeeding year – on or before March 31,
3. Brgy. GAD Accomplishment Report past year – on or before March 31,
4. Copy of Barangay Budget

Annual Assessment
1. SGLG for Barangay Assessment – 1st Quarter (previous year’s data)
2. BDC Functionality Audit – 1st Quarter (Previous year data)
3. BDC Functionality Audit – 1st Quarter (Previous year data)
4. BADAC Functionality Audit - 1st Quarter (previous year data)
5. BPOC Functionality Audit - 1st Quarter (previous data)
6. BCPC Functionality Audit - 1st Quarter (previous year data)
7. VAWC Functionality – 1st Quarter (previous year data)
8. LCPC Functionality - 1st Quarter (previous year data)
9. Lupong Tagapamayapa Incentive Awards - 1st Quarter (previous year data)

Semestral Report
1. Registry of Brgy. Inhabitants Summary Report (# of Inhabitants disaggregated by Age/Sex/ethnicity/PWD/enrolled/Out
of school) – January 10 & July 10
2. Minutes of Barangay Assembly Meetings – 10 days after the conduct of Barangay assembly
3. Report on Kasambahay Law – 2nd Working Day of the 1st Month of the ensuing semester
4. Barangay Facilities & Workers - 2nd Working Day of the 1st Month of the ensuing semester

Quarterly Report
1. VAW Desk Report - 2nd Working Day of the 1st month of the succeeding quarter

Monthly Report
1. Road Clearing Report – 2nd Working Day of the succeeding Month
2. BADAC CIR & Minutes of Meetings – 2nd Working Day of the succeeding month
3. Full Disclosure Policy Board Report w/ Picture of the Displayed Documents – 2 nd Working Day of the succeeding month
4. Katarungang Pambarangay Report – 2nd Working Day of the succeeding month
5. First Time Job Seekers – 2nd Working Day of the succeeding month

Special Reports
1. Barangay Information System – As the need arises
2. Updated profile of Barangay Officials – As the need arises
3. Updated Directory of Barangay Officials, Appointed barangay employees, Functionaries –As the need arises