Office Functions – Ver.

Name of Office/ Division: Office of the Schools Division Superintendent

Strand/Governance level: Schools Division Office

Statement of Purpose
The Schools Division Office (SDO) empowers schools and Learning Centers (LC) and engages partners and communities in the delivery of
quality basic education that is accessible to all. (Sec.2 RA 9155)
Outcomes Outcomes Indicators
 Teaching and non-teaching personnel are accurately and timely
compensated. Issues and concerns relative to personnel matters
are properly addressed and resolved.
 All stakeholders are provided with readily available, updated, and
accurate data and records for information and decision-making.
 SDO teaching and non-teaching personnel are committed,
competent, innovative, and accountable in the performance of
their duties and responsibilities and continuously improve to
meet performance standards across access, quality, and
governance.
 Schools and Learning Centers are provided with adequate
services and resources that ensure a child-friendly and healthy
learning and working environment

Key Results Areas Objectives
Administrative To properly and promptly
Management provide personnel action
and compensation
Key Performance
Outputs Outputs Indicators
Indicators
Percentage of personnel Processed and issued
HR
who are regularly and salaries and benefits
promptly provided with Duly signed payroll HR
compensation and
Approved Appointments,
accorded suitable
Promotions, HR

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 Office Functions – Ver. 2

Key Performance
Key Results Areas Objectives Outputs Outputs Indicators
Indicators
personnel action Reclassifications,
Deployment, etc HR
To maintain an updated 100% of data and records Hard/Soft Copy of
Records
and accurate Information were available as soft Records
Management System and/or hard copy Encoded data in a stand-
alone computer junket to Records
all systems
To provide schools, 100% allocation of Memorandum Receipts
Learning Centers and supplies, materials and (MRs)
Supply
SDO with necessary equipment were
Inventory of supplies,
supplies, materials and delivered/issued Supply and LR
materials and equipment
equipment
To develop a well- 100% implementation of Client satisfaction surveys HR- Mikee
planned, directed and government laws, policies,
coordinated system for plans, programs, rules Administrative reports AO
records management and and regulations on Personnel feedback
general services records management and mechanism HR
general service functions
based on client
satisfaction surveys
100% adherence to 5S
standards
Financial Management To provide SDO Percentage of schools Report on financial issues
management with provided with seminars and concerns addressed Budget
economical, efficient, and and workshops on
effective accounting and financial management vs. Reports on Training/
Budget-Planning Budget
budgeting services to targets

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 Office Functions – Ver. 2

Key Performance
Key Results Areas Objectives Outputs Outputs Indicators
Indicators
ensure the cost-effective workshops conducted
utilization of financial Number of schools and Guidelines on Fund
resources of the division Learning Centers utilization
Budget+Acctng
and schools monitored with proper
reporting of the generation Monitoring and Evaluation
Budget+Acctng
and utilization of funds vs. (M&E) Reports
targets
Percentage of claims of
payments of salaries,
benefits, and
reimbursements processed Payroll Cashier
vs. target
population/number of
incoming requests
Percentage of distribution Financial reports Accounting
of national fund allotments
Liquidation Reports of
to schools and learning
centers vs. target
schools and Learning Accounting
Centers
population
Performance To manage the Percentage of schools Customized RPMS
Management implementation of adhering to the HR- Eden
Results-based customized RPMS
Performance
Management System
(RPMS) in accordance to
the schools’ prevailing
situations and realities

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Key Results Areas Objectives
To formulate processes
and standards for school
accreditation
To develop a feedback
mechanism tool that
enhances the delivery of
frontline services
Ancillary services To provide legal advice
(Legal, ICT) and render legal opinions
to the Schools Division
Note: Legal Function for Superintendent (SDS),
Medium-sized to Very Assistant Schools Division
Large SDOs only Superintendent (ASDS),
officials of the Division in
relation to the
performance of their
functions
To evaluate complaints
filed, conducts
investigation and draft
decisions and orders on
cases filed against non-
teaching personnel within
the Division
To draft actions/
endorsements on
complaints and letters for
Office Functions – Ver. 2
Key Performance
Outputs Outputs Indicators
Indicators
Percentage of schools
Accreditation processes
adhering to accreditation
and standards
Sonia
standards
Percentage of feedback Feedback mechanism
from clients tool HR
Number of legal advice Legal advice/opinions/
and legal opinions/ decisions Legal
decisions rendered vs.
number of incoming Memorandum of
requests within the Agreements (MOAs)
Legal
prescriptive period reviewed
Percentage of complaints Report on complaints
acted upon acted upon Legal
Report on investigations
conducted
Legal
Number of endorsements Endorsements and draft
made vis-à-vis number of action plan. Legal
complaints received.
SDO _ Office of the Schools Division Superintendent
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 Office Functions – Ver. 2

Key Performance
Key Results Areas Objectives Outputs Outputs Indicators
Indicators
signature of the SDS in
accordance with the
provisions of the law and
DepED rules and
regulations
To interpret laws and Percentage of documents
rules affecting the interpreted vis-à-vis Draft interpretation of Legal
implementation of various number of endorsements/ laws and rules
Division programs referrals received
To prepare and review
contracts, Memorandum Memorandum of Legal
Number of MOAs and
of Agreement (MOAs) and Agreement
legal instruments
instruments to which the
reviewed within the target
Division or any of its
date vs. incoming Legal
offices and school is a Reviewed Legal
requests
party, and interprets the Instruments
provisions therein
To conduct investigations
of complaints against Investigation Reports/
Number of investigations Legal
teaching personnel as Indorsements
conducted vs. targets
may be delegated by the
Regional Office (RO)
To represent the SDO in Number of Legal Pleadings, legal briefs
court cases, when representation/
Legal
deputized by the Office of appearance before
the Solicitor General appropriate tribunals vs.
(OSG) number of deputized

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 Office Functions – Ver. 2

Key Performance
Key Results Areas Objectives Outputs Outputs Indicators
Indicators
representations

To manage and maintain Number of schools and M&E Reports

the Information and learning centers ICT
Communication monitored on ICT
Technology (ICT) infrastructures, programs,
Systems and and projects, within the
Infrastructure of the SDO vs. targets
Division to effectively
support operations
To manage and Approved ICT Plan
implement ICT programs ICT
and projects in the
Division to ensure data
validity and effective
utilization of the systems
To participate and Percentage of increase in Functional ICT System
ICT
communicate with Central the number of
Office and other ICT Units partnerships forged vs. MOA/Memorandum of
across levels with regard baseline data, in Understanding (MOU) on ICT+ Legal
to the implementation of collaboration with RO and partnerships
national ICT and ICT- CO
related programs

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