JOSE RIZAL UNIVERSITY

85 Shaw Blvd., Mandaluyong City

College of Hospitality and Tourism Management

CASE STUDY - RISK MANAGEMENT PLAN

DUATHLON JAEDE PROMOTIONS

Submitted by:

Alvarez, Wendz Manuel

Añora, Alexandra Louisse
Balisacam, Ma. Lindsay
Balon, Allyn
Castillo, Patricia
Daclis, Angeline
Evangelista, Elijah Isaac
Narciso, Marvielyn
Raga, Maricon
Ugdoracion, Airene Joy

Submitted to:

Dr. Judiren Torres

 Event Risk Management Plan - Duathlon

Jaede Promotions, an Events promotions company, will be holding an exciting Bike and Run
Duathlon on the Clark Field Pampanga t over the holiday period. The event will host some of the best
cyclists and runners from both Philippines and around the world competing for prize money and
competition points in a summer type carnival. The organizing committee from Jaede Promotions is
aware that certain legal risks result from running such an event. To protect themselves from legal
action from involved parties the organizing committee wants to develop an event risk management
plan.

RISK LEVEL TRIGGER SOLUTION/ SOLUTION/ SOLUTION/ END OF

SCENARIO (1-lowest - POINTS OPTION 1 OPTION 2 OPTION 3 TRIGGER
10-highest)

WEATHER RISKS Lack of Always check Check the Provide a Organizers

weather news the weather event place to tent in case should
● Typhoon updates. updates. have a safety there is check the
10 evacuation. unexpected best dates
● High wind Always watch rain. to have a
the news Must have an duathlon
about the evacuation Make sure all event.
weather. route and the objects
provide a are fastened Organizer
hazard map. that may be must have a
blown away. back-up
plan in case
of
unexpected
scenarios.

MEDICAL RISKS Lack of Have a Provide safety Provide a Organizers

drinking water seminar screen medical team should
● Legs cramping before the barriers for in every check every
Lack of safety day of the audience. corner of the corner of
● Collapsed barriers. duathlon. area. the safety of
● Dehydrate 9 Provide a the people
● Accident in a Lack of safety Have a water Provide a involved.
bike precautions briefing dispencer or reserve
● Slip on the before the water bottle ambulance in Organizers
ground Lack of start of the for every case the should
emergency competitions. competitor as worst provide a
response well as for the accident will medical
audience. happen. team and
medical
supplies.
SECURITY RISKS
● Crowd crush Crowd Proper marks Implementatio Crowd Organizers
excitement or of exits and n of one way control must know
panic. entries. traffic to avoid preparedness how to
congestion. and quick anticipate
response to crowd
situations. control
● Athlete Hate crime. Separation Provide efficiently.
protection line or security within Provide
barriers from the routes security for Communica
the duathlon with the help the whole tion with the
route from of the local event even at local Police
public police the routes Department
spaces. department. with the help to help
of the local make the
police event
● Bomb threats 8 department. successful
Spreading of Provide and safer.
fake news or immediate Help to For the
misinformation assurance immediately meanwhile, The
. and extra investigate the Immediately Organizer's
security to the vicinity with stop the plan must
participants of the local event and have a
the event. Police make sure place for
Department. that everyone participants'
is safe. belongings.
● Loss of Theft Provide
valuable things lockers with Provide Provide a
or property padlocks to certain tents certain
the with lockers vicinity for the
participants that participants
for their participants that they can
valuable can leave leave the
items. their things things and
and property. property safe
and sound.

MISCELLANEOUS RISK
Resolution
Legal Ordinance Fines should Inadequate of legal
Violation of Laws compliance, Violation. be management matters with
legal permits There should implemented in violating higher
are involved. be levels set for failure to laws should officials
by ordinance. comply. have including
8 penalties police
investigation
Environmental s.
Hazards Medical Treatment
Toxic Communicati Assistance should be Emergency
Substances, on and Alert shall be there if Evacuation
 pollution, and Systems available needed as is needed to
allergens should help anytime and soon as end the
organizers to anywhere possible. trigger of
assist in depending on Knowledgeab allergens or
requiring the level of le healthcare any hazards
special situation. workers are a found
assistance. must. environment
ally.

Negative and Positive Impact:

Endurance sports have some of the highest rates of injury among all professional
sports. According to studies, long-distance triathletes experience injury rates ranging
from 37% to 91%. The majority of these injuries, especially in Ironman distance races,
are caused by overuse. That's why endurance athletes often include physical therapy,
chiropractic, and massage treatments as part of their daily routines to help with
rehabilitation and recovery. However, the problem arises when these rehab techniques
are mistaken for performance-based training, which aims to enhance the body's
physical capabilities such as strength, speed, power, and so on.

Regular endurance training is proven to reduce tissue loss, improve the functioning of
important nodes in brain areas related to executive control, and increase gray and white
matter volume in the prefrontal cortex. This can help to lower age-related cognitive
impairment, and is particularly beneficial for individuals in their middle years, when the
brain undergoes a series of changes that can lead to the development of
neurodegenerative disorders, such as dementia. That is why participating in triathlons
may have an even greater impact on brain health and overall well-being. continues with
a regular pattern of exercise, they become accustomed to it. Even when things do not
go as planned, one learns to recover from the setbacks and continue. It is a universal
truth that exercising always makes you feel better. Essentially, endurance exercise and
triathlon contests are all about preparing ahead of time, mental toughness, and the
capacity to stick to the plan even when motivation is low.

Risk management is a vital component of event planning because it ensures that you
can react quickly and appropriately. Know your risks, build appropriate approaches for
reducing or preventing them, and you will be successfully on your way to making an
event that is secure and safe.
Recommendations :

A duathlon race. It's best to split your time evenly between the two disciplines. However,
if you discover that you are weaker in one part of the activity, it is best to devote more
time to refining that discipline. It is also necessary to integrate both disciplines into a
single session so that your body can adjust to the quick change-over.

We recognize that keeping staff and participants safe can be enough to maintain even
the most seasoned event professionals fully awake at night. Establishing a duty of care
plan can help to ease your mind.

An enough staff team should be around to track and keep under surveillance on the
happenings and safety during the event. This factor could help to prevent risks. It can
also be a big help to visitors and participants to help those in need. It should monitor all
the areas in the event.
 Bike and Run Duathlon Event Risk Transfer Contract

This Contract is between Jaede Promotions or the Event Organizer and the
Participants, Vendors, and Sponsors involved in the Bike and Run Duathlon event.

Parties Concerned:

Jaede Promotions: the Bike and Run Duathlon organizers

Participants: People taking part in the duathlon.
Vendors: Companies supplying goods or services for the occasion.
Sponsors: Businesses providing cash or in-kind support for the event.

Risk Transfer Clauses:

Weather-related risks:
• Typhoons and strong winds are examples of weather-related dangers that
participants recognize and accept.
• The organizer disclaims all liability for any harm or losses brought on by
inclement weather.
• It is the responsibility of the participants to keep track of weather changes
and adhere to safety procedures.

Medical-related risks:
• Participants are required to sign waivers accepting hazards such as
cramps, dehydration, accidents, and slips.
• Participants are in charge of their own safety, however the organizer will
supply medical teams and emergency reaction plans.
• Except in cases of carelessness, the organizer has no liability for medical
events.

Security-related risks:
• To reduce dangers such as theft, crowd crush, and hate crimes,
participants commit to adhering to security standards.
• The organizer will work with local law enforcement and put security
measures in place.
• It is the responsibility of participants to secure personal items and adhere
to the rules of the event.
Insurance: By participating in the Event, the Participant acknowledges that it is entirely
responsible for securing any insurance coverage that may be required, including, but
not limited to, property, liability, and health insurance.

No Guarantee: The Event's safety and success are not guaranteed by the Organizer,
who also retains the right, in its sole discretion, to cancel, postpone, or alter the Event.

Risk Management Responsibilities:

Jaede Promotions:
• Will obtain event insurance to protect against weather-related, medical,
and security-related liabilities.
• Has to make sure that safety rules are followed, supply resources, and
carry out safety inspections.
• Will efficiently communicate with all stakeholders to swiftly address any
developing risks.

Participants, Vendors, Sponsor

• Consent to follow the safety instructions and event regulations, and
engage at their own risk.
• Must heed directions from medical teams, security guards, and
organizers.
• Will not impose liability on Jaede Promotions until shown to be negligent.

Liability Waiver
• It is understood and acknowledged by participants that there are inherent
hazards involved in the duathlon event, including dangers related to physical exertion
and outdoor activities. Except in situations of egregious negligence or deliberate
misconduct, participants agree to release and hold harmless the organizer, its staff,
volunteers, sponsors, and affiliates from all liability for injuries or damages sustained
during the event.

All parties understand and agree to assume the hazards involved with the Bike and Run
Duathlon event by signing this contract. A safe and effective event depends on
proactive risk management, clear communication, and strict adherence to safety
procedures.