Receive, check, and process of all Cash Hawala PRs from the requestors both from Kabul and

field
offices.

Issue Pos, payments in BvA and keep proper record of all the packages.

Conduct market assessment to find qualified/eligible suppliers for cash hawala MSA/s.

Filing and documentation of cash Hawala packages.

Prepare documents for audit and doners review and checking.

Ensure that issues of compliance are standardized across all technical supplies, services and works.

Coordinate with Finance, Admin, and program departments to ensure integrated internal controls,
timely payment of vendors and full, auditable support documentation.

Proper Communication with internal and external stake holders (requestors and suppliers)

Closely working with Compliance Unit assuring all Cash Hawala Packages are in line with IRC and its
donor policies and procedures and documents are completed.

Closely working with Supply chain (Procurement/Contract) unit for establishing of Cash Hawala MSAs
and Cash Hawala amendment (Extension of Contract) for both cash Delivery and Cash distribution in
Kabul and field offices.

Establishment and maintenance of ethical, professional working relationships with suppliers and
colleagues.

Regular review of SC SOPs and ensure all the new changes are adapted and echoed for the
implementation.

To have close communication with all program sections and update them for their cash Hawala
distributed packages and follow up with fields for receiving distributed documentations and cash
receipts.

To follow up with finance for Cash Hawala pending payments and coordinate with vendors for receiving
their checks or money on timely manner.

Daily check of BvA all Cash Hawala/Delivery PRs POs and Payment in Kabul and Field offices and flag to
process the PRs, Pos and payments and clean up BvA dashboard.

To ensure suppliers ATC and Vetting process are completed and updated according to IRC and donor’s
policies and procedures.

Maintain Vendor Information and make sure the documents are valid and updated (VIF, CoC, CoI, ETC.

Communicate to budget holders and requestors on any expected delays.

Ensure all cash hawala contracts end dates and payment dates are followed up through Enterprise
Resource Planning (ERP) software and necessary actions are taken.

Follow up with requesting department to ensure PRs for cash distribution and cash transfer are raised
on a timely manner.
Ensure PRS, Pos and payment packages are reviewed before further process.

Ensure that all respective documents are in place (Hard and Soft copies) and uploaded to relevant folder
in box.

Ensure all contractual documentation in use is the authorized and latest version.

Within the terms Cash Hawala MSAs, monitor KPI’s, develop and maintain the feedback reporting
systems.

Working closely with requesting department, suppliers and field offices and ensuring all packages of
cash hawala is well operated.