IMPREST FUND SYSTEM
Pinagsasama-sama lahat ng expenses, bago irecord
yung expense lahat. Kaya nga Imprest e kumabaga
Ini-intact mo, pinagsasama-sama mo sya.
1. ESTABLISHMENT
ENTRY: Petty Cash Fund xx
Cash In Bank xx
DR: Petty Cah Fund - Kase ibig sabihin crineate na
nga yung pondo para doon.
CR: Cash In Bank - Dahil yung Petty cash fund ay
nang galing sa Bangko. Dahil gumamit ng cheke
nirecord sa Journal kaya may entry.
Ibig sabihin yung component ng cash ay inililipat mo
at ginagawan mo ng bagong pangalan na ang tawag
ay Petty Cash Fund.
Kaya pag tinanong ka ‘What is the effect of for
the total cash in Cash Equivalent? The
answer is NO EFFECT. Same yung total kasi
nilipat mo lang.
2. EXPENSES
ENTRY: NO ENTRY
Let’s say nagkaron ng expenses, under IMPREST
FUND SYSTEM kung meron mang EXPENSES
anong gagawin nya? NO ENTRY. WHY? Kasi nga
imprest yung system iniintact nya muna. Kasi ang
punto may principle ang Accounting na tinatawag na
‘’BENEFIT OVER COST’’ wag mag eexceed yung
cost over the benefit. Diba sonrang liliit naman ng
mga expenses na yan. Limang piso, sampu mayat
maya nangyayari. So ngayon paano kung inirerecord
mo ng inirerecord baka mamaya yung effort mo hindi
worth it.
So under IMPREST FUND SYSTEM hindi mo
nirerecord sa journal kung merong actual
expenditures but rather naka record lang sya sa
tinatawag na ‘’PETTY CASH MEMORANDUM
FLUCTUATING FUND SYSTEM
Dito everytime that there’s a FLUCTUATE, Or
MOVEMENT, nirerecord mo na. Unlike sa Imprest
System hindi pa nirerecord when there’s a
movement. But rather pinag-sasama-sama.
1. ESTABLISHMENT
ENTRY: Petty Cash Fund xx
Cash In Bank xx
DR: Petty Cah Fund - Kase ibig sabihin crineate na
nga yung pondo para doon.
CR: Cash In Bank - Dahil yung Petty cash fund ay
nang galing sa Bangko. Dahil gumamit ng cheke
nirecord sa Journal kaya may entry.
Ibig sabihin yung component ng cash ay inililipat mo
at ginagawan mo ng bagong pangalan na ang tawag
ay Petty Cash Fund.
Kaya pag tinanong ka ‘What is the effect of for
the total cash in Cash Equivalent? The
answer is NO EFFECT. Same yung total kasi
nilipat mo lang.
2. EXPENSES
ENTRY: Expenses xx
Petty Cash Fund xx
Whenever there are expenses under Fluctating fund
system, pinapagalaw mo yung Account title na ‘’Petty
Cash Dund.’’ Yun actually ang nag ffluctuate.
So therefore, let’s say nagkaron ng expenses. You
Debit – Expenses then you Credit – Petty Cash Fund.
Kase saan naman talaga kinuha yung expenses,
hindi ba dun sa Petty Cash Fund? Kaya ang credit ay
PCF. Hindi naman kinuha sa Cash in Bank e.
BOOK’’

3. REPLENISHMENT 3. REPLENISHMENT
ENTRY: Expenses xx ENTRY: Petty Cash Fund xx
Cash in Bank xx Cash in Bank xx

Under REPLENISHMENT in Fluctuating Fund

Under REPLENISHMENT in Imprest Fund System System. Meron din mangagayari dahil dala dala mo
you Debit – Expenses. Bakit may entry dun sa mga yung expenses. Pero hindi mo na sya irerecord as
expenses sa mga totoong nagyari under expenses. Why? Kasi aujtomatically nirerecord mo
replenishment? Kasi ang punto dun lahat mo yung expenses at it occurs.
nirecord, sabay sabay magkakasama.
Kaya sya Fluctuating kasi nga ginagalaw mo yung
Then you Credit – Cash in Bank. Hindi Petty Cash Petty Cash Fund Account. Unlike sa Imprest Fund
Fund kasi ang punto nung inestablish mo yng PCF System, na hindi mo nga ginagalaw yung PCF.
basta nandun sya, pero nung nag replenish ka kase
dala dala mo ay yung mga expenses tapos binigyan So therefore nung nag replenish na, diba kin-Credit
ka ng CHEKE. Dahil cheke ang inabot sayo – CASH mo yung PCF whenever there are expenses. Pero
IN BANK. dito nung nag replenish pinalitan. Binigyan ka ng
bagong cheke so nadagdagan ulit yung pondo mo,
Under normal scenario. Under Imprest Fund System yung crinedit mo dahil ibinalik na, IDEDEBIT mo na
yung PCF ay nirerecord lamang sa kanyang ulit.
establishment. Dahil whenever we replenish we use
the CIB kase nga binigay po yung Cheke. You Debit – Petty Cash Fund. At dahil cheke ang
inabot sayo at inincash mo sya, therefore you Credit
– Cash In Bank.

4. INCREASE IN FUND 4. INCREASE IN FUND

ENTRY: Petty Cash Fund xx ENTRY: Petty Cash Fund xx
Cash in Bank xx Cash in Bank xx

Lets say nung una ang pondo is sampung libo pero The entry for Fluctuating Fund System is the same
sabi nila napapadalas ang Replenish mo, lang. Kapag ini-increase nila ang Petty Cash Fund.
napapadalas ang pending expenses. Pataasin natin.
We Debit – Petty Cash Fund. Kasi pinataas mo.
The entry for Imprest system kapag ini-increase nila DEBIT = INCREASE.
ang Petty Cash Fund.
Then We Credit – Cash In Bank.
We Debit – Petty Cash Fund. Kasi pinataas mo.
DEBIT = INCREASE.

Then We Credit – Cash In Bank.

4. DECREASE IN FUND 4. DECREASE IN FUND

ENTRY: Cash in Bank xx ENTRY: Cash in Bank xx
Petty Cash Fund xx Petty Cash Fund xx
Lets say na napansin nila na sobra yung Petty Cash Lets say na napansin nila na sobra yung Petty Cash
Fund, therefore kabaliktaran lang ng INCREASE IN Fund, therefore kabaliktaran lang ng INCREASE IN
FUND ang entry. FUND ang entry.

Debit - Cash in Bank. Kase ibabalik mo,idedeposit Debit - Cash in Bank. Kase ibabalik mo,idedeposit mo
mo ulit. ulit.
Credit – Petty Cash Fund. Kase binawasan Credit – Petty Cash Fund. Kase binawasa.

So it means ang Petty Cash Fund sa Imprest System

ay gumagalaw kapag in-ESTABLISH, then kapag
INCREASE/DECREASE kase related pa rin naman
sya sa extablishment dinagdagan mo lang.

5. END OF REPORTNG PREIOD 5. END OF REPORTNG PREIOD

ENTRY: Expenses xx ENTRY: NO ENTRY
Petty Cash Fund xx

Diba end of the year nag rereport. Lets say DEC 31.
Dito sa Imprest System, diba record lang sila ng
record sa Petty Cash Memorandum book. E dumating
na yung DEC 31 at gagawa na ng Financial
Statements.
The point is, hindi pa ubos yung Petty Cash Fund. In
short, hindi pa nag rereplenish.
Diba end of the year nag rereport. Lets say DEC 31.
Kung sakaling gumawa ng report. Sa side ni
Fluctuating, Theres NO ENTRY. Why? Kase nga
everytime na theres a transations they are
REPORTING, therefore updated sila. Kahit dumating
yung reporting period, updated sila.

Meron bang mga expenses na hindi na record sa

Journal? Diba nga nag rerecord lang ng expenses
pertraining to PCF whenever there is a
REPLENISHMENT.

Pero dahil hindi pa nag rereplenish, meron pang mga

expenses na hindi naka record sa journal? YES. Kasi
naka record sila sa Petty Cash Memorandum
book.Therefore alangan naman na gawin nating mali
yung FS? Therefore irerecord mo yung mga naiwan.

It means dun sa replenishment dahil inabutan ka don

sa gitna kailangan mong mag record dahil kailangan
sa report. Yun naman ay kung aabutan lang nang
hindi ka nag rereplenish.

In short, there’s an AJUSTING ENTRY for the

PCF.
Kase kailangan mong mag record nung mga
expenses na inabutan para tumama sa FS.
Which we will Debit – Expenses kasi hindi kana
nakapag antay mag replenish e. Pero at the end of
the reporting period nag request ka ba ng CHEKE?
NO. Nagkataon lang na inabutan ka ng reporting na
kailangan nilang iupdate yung expenses nila.
At totoo naman na yung pondo o Petty Cash Fund
mo ay nabawasan. Kaya we will
Credit – Petty Cash Fund.
6. ‘’CASH SHORTAGE’’/OVER.
ENTRY ( SHORT ) : Cash Shortage xx
Cash in Bank xx
ENTRY ( OVER ) : Cash in Bank xx
Cash Coverage xx
Minsan kasi nag bibilangan, nagkakaroon ng Audit na
tinatawag whenever there is what we called ‘’CASH
SHORTAGE’’/OVER.
Paano kung ang binigay na pondo sayo ay 10,000 at
nung nag bilangan na ng Bills and coins, 9,000
nalang. So magkakaron ng Cash Shortage it means
may nawawala.It means yung record at yung physical
money ay maaring mag kaiba.
Paano kung sakaling ganon yung nangyari What
would be the ENTRY
ENTRY ( SHORT )
Debit – Cash Shortage. Kasi parang loss sya then
Credit – Cash in Bank
ENTRY ( OVER )
Debit – Cash in Bank
CR – Cash Coverage
Ang pwede mong gamitin dito is Cash In bank kasi
syempre imprest nga hindi mo nga ginagalaw yung
6. ‘’CASH SHORTAGE’’/OVER.
ENTRY ( SHORT ) : Cash Shortage xx
Petty Cash Fund. xx
ENTRY ( OVER ) : Cash in Bank xx
Petty Cash Fund xx
Minsan kasi nag bibilangan, nagkakaroon ng Audit na
tinatawag whenever there is what we called ‘’CASH
SHORTAGE’’/OVER.
Paano kung ang binigay na pondo sayo ay 10,000 at
nung nag bilangan na ng Bills and coins, 9,000
nalang. So magkakaron ng Cash Shortage it means
may nawawala.It means yung record at yung physical
money ay maaring mag kaiba.
Paano kung sakaling ganon yung nangyari What
would be the ENTRY
ENTRY ( SHORT )
Debit – Cash Shortage. Kasi parang loss sya then
Credit – Petty Cash Fund. Kasi yun yung nawala e.
ENTRY ( OVER )
Debit – Petty Cash Fund.
CR – Cash Coverage
Eto yung entry for Fluctuating. Why? Kasi nga lagi
mong ginagamit yung Petty Cash Fund. Narerecord
mo yung Shortage, narerecord mo yung coverage.
PCF, therefore papalitan mo lang yung PCF ng
Fluctuating ng CIB.