MINUTES OF ESH COMMITTEE MEETING (MECM)

Reference No. : WLBP-ESH-MOS-04

Date of Meeting : March 22, 2024
Time : 03:00 pm
Venue : Conference Room
Chair Person : Engr. Kevin Cuevo
Attendees:

Name Position Name Position

Romel Llaranes Warehouseman
Darwin Regulacion Operation Superintendent Jaden E. Abaniel First Aider
Benjie Pascual/Mark Mina ME Trainee/Equip. Clerk Dominador Mazo CRO
Rodolfo Navarro Jr QA/QC Head Russel Canopen SO Officer
Jejane Catalan NECO Project In Charge Jeimah Quilala Technical Assistant
Buenaventura Reyes Supervisor Civil
Joel Bat-On HR Assistant
Arnold Colongay ESH Head
Belmor Padasas Electrical Supervisor
Jayfrey Generoso Cost Engineer
Worker Representatives:
Larry De Vera M/C

The meeting was opened by Engr. Kevin Cuevo and followed with the following discussions:

ACTIONS / ACTION BY /
Item AGENDA / DISCUSSIONS IMPROVEMENTS DATE STATUS
REQUIRED REQUIRED
ESH Program (such as but not limited to Solid Waste, * Every day San Marcelino.
1. FYI
Hazardous Waste, MRF and Secondary Containment.) * Every Tuesday Botolan yard ESH/Admin/PETD
Updates on HIRAC Submission of of HIRAC first
2. All April 8, 2024
week of the Month.
Updates on AIIAC S. Lovendino Ongoing of
3. Provide ALOR for the project
progress
Updates on Applicable Legal and Other A. Colongay/S.
4. Provide ALOR for the project For update
Requirements (ALOR) Lovendino
To raise issues to SCIC
Environmental Report/ concern (Report the Management the status of For
5. testing results such as not limited to Noise testing, BOD, ECC, Environmental Permits S. Lovendino implementation
etc.) and other environmental
issues.
Mandatory 8 Hours Training
to SCIC Employees will be A.Colongay For
6. ESH Related Training's (Internal/External)
scheduled every Friday of the implementation
week.
For
6.1 ESH FIRE SAFETY TRAINING Additional exclusive training .
ESH implementation
For review next week March ESH
6.1 TRAINING CALENDAR
25, 2024

7. ESH Statistics (including Safe Man-hours monitoring)

7.1 Average Manpower 172

7.2 Previous Month Total Exposed Man-Hours: 736,976 Running total
7.3 Total Exposed Man-Hour to Date: 1,082,829 Running total
7.4 No. Of Days without LTA 275 Running total
7.5 No.of near miss incident report received. 1 Running total
7.6 No. Of safety meeting held 4 Running total

Doc. Code: FM-ESH-01-24 l Rev. No.: 2 l Eff. Date: 25 Jul 2018 Page 1 of 5
 MINUTES OF ESH COMMITTEE MEETING (MECM)
Review of previous Emergency To organize Project ERT ESH Committee
(Emergency Response Open
8. Preparedness and Response (Review of Checking of
documented information and other concern related to Team) Due date Monday. Training Calendar.
EPR) March 25, 2024

9. Other Matters (that may arise during the meeting)

ESH Open
Updating of ALOR
10. Presentation of ALOR
(Rev.no.03). To be discus .

WLBP BOTOLAN YARD will

Conduct fire drill as part of CSHP under conduct a announce fire
11.
Strict compliance of RA 9514. drill second week of the Open
Month of April. ESH
Conduct safety orientation
Safety awareness and Safety measure for for those personnel will
12.
mountaineers. exposed to critical areas
such as Mountain and forest. ESH Open

Providing accurate measures

Conduct WEM to San Marcelino and Botolan as part of Department
13. ESH Open
Yard order no. 160 series of
2012.

ALLIED CARE EXPERT - BAY

POINT OLONGAPO. ESH FYI
14. Availability of anti-venom . Note: Searching for
availability o anti venom at
Iba.

As of Feb. 2024
Staff - 58
Skilled - 29
15. WLBP-02 Head count. HR FYI
Non skilled - 44
PETD - 54
Total - 185

As part of safety and HR Open

security of all personnel shall
Submission of Legal requirement to cover
16. provide barangay
barangay.
clearance/NBI and other
identity.

HR Open
17. Providing PTRF/PRF monitoring. For review.

Discus during General Tool

18. A program for the indigenous peoples.
Box. Due date April.
HR/Admin
Open
Advance applying and
submission of OT and leave
except emergency cases.
19. Submission of leave form and OT request.
Extension/beyond overtime HR Open
must submit on/or before 10
am.

Doc. Code: FM-ESH-01-24 l Rev. No.: 2 l Eff. Date: 25 Jul 2018 Page 2 of 5
 MINUTES OF ESH COMMITTEE MEETING (MECM)
Admin Open

For Botolan Yard Transferring of other staff

20. April 2024
for Botolan Yard

PED Open

Application of permit to
21. Entry of Heavy equipment ( NECO/SCIC ).
operate.

PED Open
Use for immediate
transportation during
22. Vehicle for EHS Dept.
emergency and site
inspection.

PED dept. Shall provide drip

tray for their equipment as PED Open
Providing of secondary containment for
23. part of ESH requirement.
Heavy Equipment.
Providing of NOV base on
Company policy.

Providing request for

24. Installation of Siren at San Marcelino Yard additional Siren for San Warehouse For San Marcelino
Marcelino Yard.

Provision of Gas testing for

25. Gas detector for Dug pile activity. confine space areas to Warehouse Open
secure safe working process.
As part of precautionary
measure, for immediate Warehouse Open
26. Power washer for WLBP yard. action during fire incident.
Engine driven power
washer.

Waiting for mobilization of Warehouse Open

27. Disposal of Scrap metal
warehouse.

Ongoing clearing of the Warehouse Open

28. Proper stacking of materials/sheet pile.
previous warehouse area.

A proposal to all subcontractors to provide

To provide safety
safety officer and first aider on their working Engr. Dept. Open
29. officer/First Aider and First
areas.
Aid Kit to Area

As part IMS procedure and Engr. Dept. Open

30. Safety Evacuation Plan.
standard.

*Visitor, OB, transfer must

shall undergo ESH
orientation. All FYI
All new personnel shall undergo ESH
31. * For subcontractors must
orientation.
follow the SCIC-WLBP
Internal Memo.

32. Issuance of Radio. As part of safety and

security measures personnel
Doc. Code: FM-ESH-01-24 l Rev. No.: 2 l Eff. Date: 25 Jul 2018 Page 3 of 5
 MINUTES OF ESH COMMITTEE MEETING (MECM)
who scouting mountains All Open
suffered from insufficient
communication signal.

Implemented/Closed out issues

To organize ESH Committee Once a Month

1. ESH Committee Table of Organization for the project including (every last Friday Closed
workers representative. of the Month)

Updating of Emergency
2. Cascading of Emergency Response Plan contact and ERT Members ESH Closed
shall be posted.
Set a theme.
Ex.
Tree planting/General house keeping every
3. 1. Collection Biodegradable. ESH Closed
Friday of the week.
2. None Biodegradle.
3. Recyclable
RA-11058 chapter IV,
Additional ESH personnel such, as Safety
4. Section 15. DO-16 series of
Officer and company Nurse. HR Closed
2001.
1. 5 minutes before 0630hrs
Before General tool
box(M,W,F.
5. Schedule of siren. 2. 5 minutes before HR Closed
0645h8rs (T,TH,S).
Same as after lunch 05
minutes before 1300hurs
Schedule:
6. Mass ceremony at Botolan Yard March 8, 2024 Admin Closed
First Friday of the month.

Final inspection of BFP for San Marcelino Strict compliance of RA Admin Closed
7.
Yard 9514.

Botolan Barracks observed over flowing of

Installation of drainage Operation/Engr. Closed
8. water during rainy days, without proper
system for Botolan yard. Dept
drainage.

Shall inform the Electrical All Closed

9. Requisition of power supply
Team 2days before.

As per memorandum no
10. Sunday overtime. Sunday work. But except All Closed
essential personnel.

11. Employee contract Providing copy's to individual All Closed

After agreeing on the major action items and with no other matters to discuss, the body adjourned at April 22, 2024
Next meeting to be announced by Engr. Kevin Cuevo.

Doc. Code: FM-ESH-01-24 l Rev. No.: 2 l Eff. Date: 25 Jul 2018 Page 4 of 5
 MINUTES OF ESH COMMITTEE MEETING (MECM)
Prepared by: Noted by:

Arnold S. Colongay Engr. Kevin Cuevo.

ESH Head Project-in-charge

Attachment/s: Attendance Sheet, Picture, if possible

Doc. Code: FM-ESH-01-24 l Rev. No.: 2 l Eff. Date: 25 Jul 2018 Page 5 of 5