Maintenance and Inspection

Checklist
of ExacTrac 3.5 /4.x/5.x
FORM 09-307 Rev. 8 Release date: September 23, 2013
Applies to: 20821; 20822; 20284; 24010; 49100; 49101; 49612; 49700; 49900; 49901; 49904; 49905; 49907; 49908, 49909;
49920, 49921; 49922; 49923; 82029; 49958; 49952; 49962; 49980, 49981,49982;

Customer Information
Customer/Hospital:
City: Service Order No (SVO):*
Dept: Sales Order No:*
S/N: Purchase Order No (PO):*
* If applicable

0. Purpose
This Maintenance and Inspection Checklist:
 lists the maintenance, inspection and safety checks of ExacTrac systems and its components,
 ensures the safety and functionality of ExacTrac,
 should be performed on a regular base.

1. Preparation and Necessary Tools

Check salesforce.com history of the functional location where you intend to perform a PMI to investigate
if Robotics Batteries and HV Silicon Paste need to be replaced or not.
General tools:
 5-50 Nm torque wrench
 20 Nm – 120 Nm Torque Wrench (for the ceiling arm mounts, only 100 Nm is needed)
 Allen key sets – metric and inch
 Screw driver sets
 Hexagonal socket wrench 8 mm or 5/16” and 3/16” with drive square 3/8”
 Extension for Hexagonal Socket Wrench
 Calibrated multi-meter
ForCable
workstation
bindersmaintenance:
 Hotfix-DVD: Download the folder ‘OS-Hotfixes’ from the ftp server (/universal/ReleasesOSandDrivers/
OTHERS/OS-Hotfixes) and store it on a removal media like memory stick or DVD. This folder is being
updated once a month, see SM 10-199
 SUSeek on a memory stick
 Air Filter for workstation (otherwise the used ones can be washed

For Electrical Safety Test:

 See tool list in Electrical Inspection Checklist

For Spectra camera firmware upgrade:

 46810 NDI SPECTRA FIRMWARE UPGRADE KIT (order will trigger label shipment)

Page 1/13
 Maintenance and Inspection
Checklist
of ExacTrac 3.5 /4.x/5.x
FORM 09-307 Rev. 8 Release date: September 23, 2013
Applies to: 20821; 20822; 20284; 24010; 49100; 49101; 49612; 49700; 49900; 49901; 49904; 49905; 49907; 49908, 49909;
49920, 49921; 49922; 49923; 82029; 49958; 49952; 49962; 49980, 49981,49982;

For Robotics maintenance:

 49 7 65 R T M Ba t te r y K i t (4 batteries), if required (check on salesforce.com)
 Calibrated digital water level
 Lubricant (recommended brand name: Molycote)
 W2 0 30 6 Ro bo tic s F W Upg r a de K it , if Robotics firmware has to be upgraded or updated

For X-ray system maintenance:

 For Floor Box 17”: Silicon Paste
 For 12“ Floor Box ca. 6m of W2 03 2 6 E T S e a li ng T a pe 5 0m _ 2m m F lo or Boxes/Tube (can be
ordered in 50m units, see Service Tools list)
 For On-Floor Box ca 8m of W2 0 32 6 ET Se a l ing Ta pe 5 0m _ 2m m F lo or Boxes/Tube (can be
ordered in 50m units, see Service Tools list)
 For On-Floor Box ca. 5m of W2 0 32 7 ET Se a l in g T a pe 5 0m _ 4m m O n F lo or Bo x
 49800-13 HV Silicon Paste (2x), if required (check on salesforce.com)
 For tube calibration on MP generators: Oscilloscope
 For ET floor box 12’’ version 49373 that has not yet been equipped with zinc coated angle frame
(49373-03A: ET floor box 12’’ angle frame): 2x 49373-03A: ET floor box 12’’ angle frame

2. Calibrated Tools / TME N/A

This section is Applicable for all TME tools used to complete this checklist.

2.1. The Calibrated Tools / TME (Test and Measurement Equipment) used during the
OK
maintenance tests are documented in the list below.
TME Description TME number Expiration Date

________________________________________ ______________ ______________

________________________________________ ______________ ______________

________________________________________ ______________ ______________

________________________________________ ______________ ______________

3. Initial Function Check

This section is to verify that the system is properly working on arrival. It is no accuracy test. The system
has to be warmed up for at least 60 minutes before starting this test.
Computer
Turn on Exactrac computer. Windows XP is reached. OK
function

Page 2/13
 Maintenance and Inspection
Checklist
of ExacTrac 3.5 /4.x/5.x
FORM 09-307 Rev. 8 Release date: September 23, 2013
Applies to: 20821; 20822; 20284; 24010; 49100; 49101; 49612; 49700; 49900; 49901; 49904; 49905; 49907; 49908, 49909;
49920, 49921; 49922; 49923; 82029; 49958; 49952; 49962; 49980, 49981,49982;

Enter ExacTrac software and open the patient “Isocphan” (if not
available on customer workstation, download from Brainlab FTP
ExacTrac server). Open the patient “Isocphan” and enter the Define DRR
OK
function Settings tab within the Patient settings. Increase the LUT and
Gamma values to the maximum: the reflective marker spheres
should be visible in DRRs.
Phantom
Place the isocenter phantom on the couch. Position the Isocenter
positioning OK
Phantom with Infrared.
with Infrared
The lasers line up with the Isocenter (center of phantom) within an
Infrared
accuracy of 2mm. OK
Accuracy
Otherwise recalibrate the ExacTrac system and repeat the test.
Applicable if Robotics is installed:
Robotics Make sure that Robotics is enabled in General Settings and Patient
OK N/A
function Settings. Open Manual Tilt Dialog and apply small rotation (1°pitch,
1° roll) with Robotics. Robotics moves as intended.

Applicable if X-ray is installed:

Acquire the X-rays using
appropriate low energy settings
and medium contrast: reflective
marker spheres should be visible
Phantom
(see figure).
positioning OK N/A
with X-Ray Fuse the images using automatic
image fusion and verify accuracy
of the fusion. If necessary click
Automatic more than once or use
Manual Fusion to pre-align the
marker spheres.
Applicable if X-ray is installed:
Correction
If Autopositioning is available apply the correction shift by pressing OK N/A
Shift
the enable button. Otherwise correct manually.

Applicable if X-ray is installed:

Phantom
Position After the correction shift has been applied, proceed with X-Ray OK N/A
Verification Verification and verify accuracy of the fusion.

4. Workstation Maintenance
This section is to maintain and update the ExacTrac workstation.
Perform the same steps for all available ET Prep & Review Workstations and indicate the Serial
Number(s) of the inspected workstation(s) here:
______________________________________________________________________________________________

Page 3/13
 Maintenance and Inspection
Checklist
of ExacTrac 3.5 /4.x/5.x
FORM 09-307 Rev. 8 Release date: September 23, 2013
Applies to: 20821; 20822; 20284; 24010; 49100; 49101; 49612; 49700; 49900; 49901; 49904; 49905; 49907; 49908, 49909;
49920, 49921; 49922; 49923; 82029; 49958; 49952; 49962; 49980, 49981,49982;

Backup the ExacTrac ini-file to

Backup OK
“exactrac50_ yyyymmdd_pre_PMI.ini”.
Ensure that the Linac Convention in the INI-file is set properly (Linac OK
Linac and ExacTrac show the same couch angles, when couch is rotated).
Convention Do not adapt this setting without informing the customer Setting
accordingly. changed

Applicable if Remote Online Approval is part of the system:

VNC Ensure you can access the ExacTrac workstation/ET Prep & Review OK N/A
workstation(s) via VNC connection from another computer.
Touch Not applicable for Prep & Review Workstations:
OK
Screen Check the touch screen calibration. Recalibrate if necessary.

Check amount of patients in DICOM and DATA folders. If you find

very old patient data and/or disk space is low, recommend to OK
Patient
customer to remove patients from DICOM folder that were already Clean-up
Organization
imported to ExacTrac, and to archive patients in DATA folder that
recommended
already finished treatment.
Applicable if the workstation is a workstation F (46411, 46412,
NVDIA Driver 46421, 46422, 46431):
OK N/A
Update Install the newest NVIDIA graphic card driver version 259.12 from the
FTP server, if not yet installed.
Functionality
Boot the computer again, using the remote switch on the ET
of remote OK
Computer Cabinet.
switch
Perform defragmentation (Accessories => System Tools => Disk
Defrag-
Defragmenter) on partition C and D, unless the tool states that OK N/A
mentation
defragmentation is not required.

Cleaning of Applicable for rack workstations (and not tower workstations):

Replace or clean air filters (can be washed with water). OK N/A
Air Filters

Surface Clean the external surface of the workstation and the user panels in
OK
Cleaning the control room.

5. Screw Fixation Inspection

This section is to check the security of ceiling mounted devices.

Ensure that ceiling/device mount and camera’s mechanical fixation OK

IR Camera
have no play. If yes, tighten all screws with the applicable torque
System Screws
according to the installation manual SM 10-165.
re-tightened

Page 4/13
 Maintenance and Inspection
Checklist
of ExacTrac 3.5 /4.x/5.x
FORM 09-307 Rev. 8 Release date: September 23, 2013
Applies to: 20821; 20822; 20284; 24010; 49100; 49101; 49612; 49700; 49900; 49901; 49904; 49905; 49907; 49908, 49909;
49920, 49921; 49922; 49923; 82029; 49958; 49952; 49962; 49980, 49981,49982;

Applicable if the X-Ray system is installed:

OK N/A
Flat Panels Ensure that ceiling/device mounts and flat panels’ mechanical
fixation have no play. If yes, tighten all screws with the applicable Screws
torque according to the installation manual SM 10-165. re-tightened
Applicable if the Ceiling Mounted Monitor Arm is installed:
Ceiling OK N/A
Mounted Ensure that ceiling mount and monitor arm’s mechanical fixation
Monitor Arm have no play. If yes, tighten all screws with the applicable torque Screws
according to the installation manual SM 10-165. re-tightened
Not applicable if the In-Room Distribution Box is hidden behind a
false ceiling or in any other way not accessible:
Ensure that the Distribution Box and its cover are still well fixated.
In-Room OK N/A
The plastic screws or threads are not in any way worn out or
Distribution stripped.
Box Exchange
In case a broken part is found, the corresponding parts should be necessary
exchanged either via time and material service or via a
corresponding service contract/warranty.

6. Computer Cabinet Inspection

This section is to check all switches in the ET Computer Cabinet.

Cable
All cable connections to workstation are tight. OK
connections
Cabinet lamp functions properly.
Green indicators “Building Power” and “System On” are illuminated. OK
Cabinet lamp The push button “Computer On/Off” is illuminated yellow.
Repair or
and LEDs In case a broken part is found, the corresponding parts should be
exchange
exchanged/repaired either via time and material service or via a
corresponding service contract/warranty. necessary.

The temperature sensor functions properly:

Ventilator  Adjust the temperature sensor to 10°C (lowest temperature) OK

 All four fans at the top of the Computer Cabinet are turned on.
 Adjust the temperature sensor back to 35°C, fans are turned off.

Applicable for 4.x/5.x systems:

Power-On The Power-on Timer is set to local time and to turn on at least one OK N/A
timer hour before treatments are started, every working day, according to
the hospital needs.
Circuit The leakage current circuit breaker switches “OFF”, when pressing
OK
Breaker the “T” button.

Page 5/13
 Maintenance and Inspection
Checklist
of ExacTrac 3.5 /4.x/5.x
FORM 09-307 Rev. 8 Release date: September 23, 2013
Applies to: 20821; 20822; 20284; 24010; 49100; 49101; 49612; 49700; 49900; 49901; 49904; 49905; 49907; 49908, 49909;
49920, 49921; 49922; 49923; 82029; 49958; 49952; 49962; 49980, 49981,49982;

OK
Material All keys, user manual, install CD and phantom data CD are kept in a
Depository blue box and stored inside the cabinet. Not available
or not found

Applicable for 4.x/5.x systems:

System Off
Shut down the workstation. Press the “System OFF” button. System OK N/A
button
is immediately shut down. Switch on the system.

Applicable for 4.x/5.x systems:

Emergency Keep the workstation off and switch off the Flat Panel Power OK N/A
button Supplies. Press the “Emergency OFF” button. System is immediately
shut down.

7. Phantom Hardware Inspection

This section is to inspect all Calibration Phantoms and X-Ray tools.
Tests are applicable as devices are available, otherwise check N/A.
Repeat the following test for each device:
- fixation pins are not bent, markers are not deformed, no damage is visible
- reflective surfaces are not worn off
- In case any discrepancy or defective part is found, the corresponding parts should be
exchanged/repaired either via time and material service or via a corresponding service
contract/warranty.

OK
Repeat the test above for the
Isocenter
Isocenter Phantom. Repair or
Phantom
exchange
necessary

Repeat the test above for the OK N/A

Frameless
RS Frameless RS Positioning Array. Repair or
Positioning
exchange
Array If markers are worn off, Body Markers
necessary
can be used as replacement.

OK N/A
ET Repeat the test above for the
Positioning Repair or
ET Positioning Array.
Array exchange
necessary

Page 6/13
 Maintenance and Inspection
Checklist
of ExacTrac 3.5 /4.x/5.x
FORM 09-307 Rev. 8 Release date: September 23, 2013
Applies to: 20821; 20822; 20284; 24010; 49100; 49101; 49612; 49700; 49900; 49901; 49904; 49905; 49907; 49908, 49909;
49920, 49921; 49922; 49923; 82029; 49958; 49952; 49962; 49980, 49981,49982;

X-Ray OK N/A
Repeat the test above for the
Positioning Exchange
Star X-Ray Positioning Star. necessary

X-Ray Repeat the test above for the OK N/A

Calibration Exchange
Phantom X-Ray Calibration Phantom. necessary

IR Repeat the test above for the OK N/A

Calibration IR Calibration Pyramid for Qualysis Exchange
Pyramid cameras.
necessary

8. Infrared Camera Inspection

This section is to maintain the Infrared Camera.

Put Isocenter Phantom in the linac isocenter. Open Isocenter

IR Camera
Calibration of ExacTrac Software. OK
field of view
The five markers appear in the center of the field of view.

Open ISOCPHAN and move Isocenter Phantom around the isocenter

IR Camera
area to evaluate the tracking volume. The isocenter phantom should
tracking OK
be correctly tracked within an area of approximately 40 cm around
volume
the isocenter except in direction away from the camera.

Applicable for Polaris Spectra camera:

Upgrade not
Check the currently installed firmware version according to SM 10- required/appl.
165 chapter ‘Check of Installed IR Camera Firmware’. If required,
Upgrade
upgrade the firmware version according to SM 10-165 chapter ‘IR
Firmware Camera (Spectra) Firmware Upgrade (46810)’. performed
Upgrade
Applicable if Firmware Upgrade has been performed:
N/A
46810 has been booked for this Functional Location. Label has been
attached to the camera. NDI toolbox has been de-installed after
upgrade. OK

Video
The video camera is aimed at and focused on the linac isocenter. OK
Camera

Cleaning Lenses and IR illuminator are clean. OK

Mechanical All screws and mechanical connections of the camera system are
OK
Connection tight and the camera has no play.

Page 7/13
 Maintenance and Inspection
Checklist
of ExacTrac 3.5 /4.x/5.x
FORM 09-307 Rev. 8 Release date: September 23, 2013
Applies to: 20821; 20822; 20284; 24010; 49100; 49101; 49612; 49700; 49900; 49901; 49904; 49905; 49907; 49908, 49909;
49920, 49921; 49922; 49923; 82029; 49958; 49952; 49962; 49980, 49981,49982;

9. Ceiling Mounted Monitor Arm Inspection N/A

This section is to inspect the Ceiling Mounted Monitor Arm.
Not applicable if Wall Mounted Monitor Arm is installed.

Cable Open the case.

Cables inside the arm are properly connected (by visual inspection). OK
connections.

Cables are not twisted. Check especially in the articulated joints. OK

In case cables cannot be untangled or are damaged, the
Twisted
corresponding parts should be exchanged/repaired either via time Repair or
cables
and material service or via a corresponding service exchange
contract/warranty. necessary
Close the case.
Functionality OK
The monitor arm can be moved as intended and rotates properly.
Balance the spring force as specified in the installation manual
Spring Force OK
SM 10-165.
Height The handle bar of the monitor can be raised to at least 2.0 m from
OK
limitation the floor.

10. X-Ray Components Inspection N/A

This section is to maintain and test all X-Ray components.

This section is only applicable if the X-Ray system is installed.

SyncBox Applicable if Warning Lights are installed:

Man. Button,
Have the ExacTrac application closed. Press the manual button of OK N/A
Warning
Lights the Sync Box. Both installed ET Warning Lights start blinking.
Turn off generator.
HFe: Replace hand trigger by service dongle.
X-Ray
MP: Remove hand trigger.
Console
Turn on Generator. OK
Perform Key Test by pressing all keys.
functionality
Use ▲cm and ▼cm to test LEDs, display and buzzer.
Console is fully functioning.
Turn off generator.
Floor Box Open floor box cover and visually inspect the silicon and/or rubber
OK
sealing sealing. In case it is missing or damaged/wear, include in the Field
Service Report a recommendation to renew the sealing.

Page 8/13
 Maintenance and Inspection
Checklist
of ExacTrac 3.5 /4.x/5.x
FORM 09-307 Rev. 8 Release date: September 23, 2013
Applies to: 20821; 20822; 20284; 24010; 49100; 49101; 49612; 49700; 49900; 49901; 49904; 49905; 49907; 49908, 49909;
49920, 49921; 49922; 49923; 82029; 49958; 49952; 49962; 49980, 49981,49982;

Applicable if powder coated floor box angle frames are installed

(49373-03):
Floor Box
OK N/A
angle frame Replace powder coated floor box angle frames (49373-03) by zinc
coated floor box angle frames (49373-03A).
Check the salesforce.com history for this Functional Location.
The replacement of the HV silicon paste is not necessary if it has
been re-pasted during the last 2 years. If Paste has
 no information is available or
been ex-
 the re-pasting occurred more the 2 years ago or
HV silicon changed.
 regional strategy is to perform this re-pasting yearly,
paste proceed as follows:
Turn off generator, turn securely off circuit breaker.
Not
Exchange HV silicon paste for both sides, at transformer and tube
connection (at all 8 candle sticks) as explained in the SM 10-165. necessary

Update the case of this PMI in salesforce.com accordingly.

Turn off generator, turn securely off circuit breaker.
HV
HV transformer: mAs bridge and pressure relief screw are properly OK
transformer
installed.

Warm-Up Turn circuit breaker and generator on.

OK
tubes Perform warm-up exposures.

Applicable for HFe generators:

Turn generator on, setup/service mode.
Exposure Open the service software. OK N/A
count Go to the Settings → Statistics and load tube data.
Document the accumulated amount of exposures for each tube:
Tube1: __________ Tube 2: __________

Turn generator on, setup/service mode.

Repeat the filament calibration steps of the tubes (as indicated in
Tube OK
Installation Manual SM 10-165 and K&S service manual) to ensure
calibration
that calibration values remain valid. If necessary, readjust the Recalibrated
filament calibration values.

Save a backup (SVC-file) of the latest generator and control desk

Backup OK
settings as explained in the attachment of the SM 10-165.
Turn generator on, clinical mode.
Go to the Acquisition of Test X-Ray Images.
X-Ray Based on the acquired images, ensure that the X-Ray beam is OK
collimation collimated to the flat panel detectors according to the requirements
from installation manual SM 10-165. Readjust the tubes and the Readjusted
collimators if necessary.

Page 9/13
 Maintenance and Inspection
Checklist
of ExacTrac 3.5 /4.x/5.x
FORM 09-307 Rev. 8 Release date: September 23, 2013
Applies to: 20821; 20822; 20284; 24010; 49100; 49101; 49612; 49700; 49900; 49901; 49904; 49905; 49907; 49908, 49909;
49920, 49921; 49922; 49923; 82029; 49958; 49952; 49962; 49980, 49981,49982;

X-Ray
Acquire X-Ray Correction Images (white images/bad pixel images)
Correction OK
for both tubes.
Images
Open the dialog Acquire Test X-Ray images and acquire X-rays using
the technique of the white images without anything in the way (couch
X-Ray image top, phantoms etc.). The image you get has to be a homogenous OK
quality white image (without using the widowing or the contrast
enhancement tools).

11. Robotics Inspection N/A

This section is to inspect the Robotics Tilt Module.
Applicable if Robotics is installed.

Add one drop of oil (lubricant - recommended brand name:

Lubricant OK
Molycote) to each cylinder.
Check the salesforce.com history for this Functional Location .
The replacement of the batteries is not necessary if the batteries Batteries
were exchanged during the last 2 years. If exchanged
Battery  no information is available or
exchange  the exchange occurred more the 2 years ago or
 regional strategy is to perform this exchange yearly, Not
exchange the whole battery pack as explained in the SM 10-120.
necessary
Update the case of this PMI in salesforce.com accordingly.

Update firmware version as explained in the SM 10-120, if newer OK

Firmware version is available as Field Upgrade article. Open a complaint to
version. book the Field Upgrade (49759A). Perform the Patient Support Firmware
System Installation Checklist. updated

With couch rotated to 0°, test Robotics using Manual Tilt function:
1. Roll 4° to left, center, roll 4° to right, center.
2. Pitch 2° up, center, pitch 2° down, center.
Repeat steps 1 and 2.
Accuracy OK
Repeat the test described above, with couch rotated to extreme
Check
positions (e.g. –90° and 90°). Recalibrated
Robotics moves to the specified positions (±0.2°) without failure or
loss of communication.
Recalibrate Robotics if necessary and perform the test again.

Page 10/13
 Maintenance and Inspection
Checklist
of ExacTrac 3.5 /4.x/5.x
FORM 09-307 Rev. 8 Release date: September 23, 2013
Applies to: 20821; 20822; 20284; 24010; 49100; 49101; 49612; 49700; 49900; 49901; 49904; 49905; 49907; 49908, 49909;
49920, 49921; 49922; 49923; 82029; 49958; 49952; 49962; 49980, 49981,49982;

12. Gating Inspection N/A

This section is to inspect the installation of Gating. This is no Quality Assurance test.
Applicable if Gating is installed:
- 49300 ExacTrac Adaptive Gating
- 49450 ExacTrac Image-Guided Adaptive Gating
- 49460 Novalis Tx Image-Guided Adaptive Gating
- 49561 Upgrade Gating Novalis to Novalis Tx

Correction
Acquire X-Ray Correction Images for Gating with both tubes. OK
Images

Ensure that the cables (one for Gating on Novalis 600N, three for
Gating with EXGI on high-energy Clinacs) and connection points
Gating
between ExacTrac and LINAC remain firm, out of reach from OK
Cables
operator and cleaning staff, and not compressed by any equipment
or furniture.

Applicable if 49913 ExacTrac Gating Video Feedback System is

OK N/A
installed:
Video
Feedback Ensure that the Video Feedback System works as intended Readjusted
System (Customer may confirm). Otherwise check that the cable connections according to
and ensure that the software configurations are set up according to manual.
the Installation manual SM 10.-165.

13. Electrical Inspection N/A

The Electrical Inspection test demonstrates the electrical safety of the ExacTrac system.
The Electrical Inspection Checklist (has been completed by a
Electrical qualified specialist and a copy is added to this list:
OK
Inspection  Electrical Inspection for ExacTrac 4.x/5.x (Form 09-267) or
 Electrical Inspection for ExacTrac 3.x (Form 09-722)

14. Final Function Check

This section is to verify that the system is properly working after all tests and maintenance steps are
completed.

Computer
Turn on Exactrac computer. Windows XP is reached. OK
function

ExacTrac Enter ExacTrac software. Perform new ExacTrac calibration and

OK
calibration verify the calibration.

Page 11/13
 Maintenance and Inspection
Checklist
of ExacTrac 3.5 /4.x/5.x
FORM 09-307 Rev. 8 Release date: September 23, 2013
Applies to: 20821; 20822; 20284; 24010; 49100; 49101; 49612; 49700; 49900; 49901; 49904; 49905; 49907; 49908, 49909;
49920, 49921; 49922; 49923; 82029; 49958; 49952; 49962; 49980, 49981,49982;

Phantom
Move the isocenter phantom on the couch. Open the patient
positioning OK
“Isocphan. Position the Isocenter Phantom with Infrared.
with Infrared

Infrared The lasers line up with the Isocenter (center of phantom) within an
OK
Accuracy accuracy of 2mm.
Applicable if X-ray is installed:
Acquire the X-rays using appropriate low
energy settings and medium contrast:
reflective marker spheres should be
Phantom
visible (see figure).
positioning OK N/A
with X-Ray Fuse the images using automatic image
fusion and verify accuracy of the fusion.
If necessary click Automatic more than
once or use Manual Fusion to pre-align
the marker spheres.
Applicable if X-ray is installed:
Phantom
positioning The calculated correction shift as indicated by the ExacTrac software OK N/A
with X-Ray based on the x-ray images must not exceed 1.5mm.

Applicable if X-ray is installed:

Correction
If Autopositioning is available apply the correction shift by pressing OK N/A
Shift
the enable button. Otherwise correct manually.

Phantom Applicable if X-ray is installed:

Position After the correction shift has been applied, proceed with X-Ray OK N/A
Verification Verification and verify accuracy of the fusion.
Applicable if X-ray is installed and customer uses Winston Lutz
Hardware on this Linac:
Performance
Perform the WL Pointer Detection Test. The shift indicated by the OK N/A
Test
software (“Shift 3D”) does not exceed 0.7mm in any direction –
lateral, longitudinal or vertical.
Backup the ExacTrac ini-file to
Final Backup OK
“exactrac50_ yyyymmdd_post_PMI.ini”.

Page 12/13
 Maintenance and Inspection
Checklist
of ExacTrac 3.5 /4.x/5.x
FORM 09-307 Rev. 8 Release date: September 23, 2013
Applies to: 20821; 20822; 20284; 24010; 49100; 49101; 49612; 49700; 49900; 49901; 49904; 49905; 49907; 49908, 49909;
49920, 49921; 49922; 49923; 82029; 49958; 49952; 49962; 49980, 49981,49982;

15. Documentation
Field Service Parts that need to be changed or repaired are listed in the Field
OK N/A
Report Service Report. All relevant information for the customer is included.
Applicable if the customer has modified and adjusted the original
organ files:
Organ files Please, send a copy of the customized organ files per e-mail to
OK N/A
rd.exactrac@brainlab.com with the following subject: “organ files
adjustment”. The name of the hospital, as well as the article number
of the flat panels shall be specified in this e-mail.
Applicable if the PMI was successful and no safety
Inspection critical non-conformances were found:
OK N/A
Label The Brainlab inspection label is completed and
attached to the Computer Cabinet front door.

Maintenance and Inspection of ExacTrac 3.5/4.x/5.x Checklist has been completed

successfully.

Date (Month/DD/YYYY) Name Signature Brainlab

Representative

Page 13/13