F A C U LT Y O F

I N F O R M AT I O N
MANAGEMENT
UNIVERSITI
TEKNOLOGI MARA

SCHEME OF WORK
IMD 213
O R G A N I Z AT I O N O F I N F O R M AT I O N

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COURSE
INFORMATION
COURSE ORGANIZATION OF INFORMATION

COURSE CODE IMD 213

CREDIT HOURS 3

SEMESTER 3

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 SYNOPSIS
• This course is introduces to provide the students with the basic concepts
and principles of organizing information.

• Students will expose to the various methods in organizing information

and aware of the rules/standards in producing a systematic arrangement
of informational materials for facilitating effective storage and retrieval.

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OBJECTIVES/OUTCOMES:

At the end of the course, students should be able to:

1) Demonstrate the functions, concepts and principles of information

organization. (C3)
2) Traces the various retrieval tools available in Information Storage
and Retrieval (ISR) works. (P3)
3) Discuss the history and development of ISR work. (A2)
4) Explain the various retrieval tools used in information agencies.
(C2)

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TEACHING
METHODS:
• Lectures
• Tutorials/Discussions

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ODL ASSESSMENT:

COURSE WORK PERCENTAGE

Individual Assignment 20%

Group project 40%

Test 20%

Final Test 20%

Total Marks 100 %

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 REFERENCES :
Caplan, P. (2009). Metadata fundamentals for
all librarians. New Delhi: Indiana Publishing
House.
Evans, Edward G., Intner, Sheila S. and Weihs, J.
(2002). Introduction to technical services (7th
ed). Greenwood Village, CO: Libraries
Unlimited.
 Katz, William A. (2002). Introduction to
reference work (8th ed.). Boston: McGraw
Hill.
Liu, J. (2007). Metadata and its applications
in the digital library. Westport, CT:
Libraries Unlimited.
Rowley, J. and Hartley, R. (2008).
Organization knowledge: An introduction
to managing access to information (4th
ed.). Burlington, VT: Ashgate.
Intner, Sheila S., Lazinger, Susan S. and
Weihs, J. (2006). Metadata and its impact
on libraries. Westport, CT: Libraries
Unlimited.
Kao, Mary L. (2001). Introduction to
technical services for library technicians.
New York: Haworth Information Press.
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YOUR LECTURER :

AMIRA IDAYU BINTI MOHD

SHURKY

Room No : D332
Phone No : 0134578105
Email : amira1220@uitm.edu.my

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COURSE CONTENTS:
CONTACT
WEEK DATE TOPIC
HOURS

1 10-14 Oct Introduction 3

2 17-21 Oct Organization of Information 3

Organization of Information –
3 24-28 Oct 3
Different Context

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COURSE CONTENTS:
(CONTINUE)
CONTACT
WEEK DATE TOPIC
HOURS

4 31 Oct -4 Nov Information retrieval 3

5 7-11 Nov Organization of material 3

6
14-18 Nov Organization of material 3

21-27 Nov SEMESTER BREAK 1 WEEK

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COURSE CONTENTS:
(CONTINUE)

CONTACT
WEEK DATE TOPIC
HOURS

7 28 Nov – 2 Dec Physical arrangement of material 3

8 5-9 Dec Physical arrangement of material 3

8 MIDTERM TEST 2

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COURSE CONTENTS:
(CONTINUE)

CONTACT
WEEK DATE TOPIC
HOURS

Physical arrangement of
9 12-16 Dec 3
materials

Physical arrangement of
10 19-23 Dec 3
materials

24 – 1 Jan Cuti Khas Perayaan 1 WEEK

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COURSE CONTENTS:
(CONTINUE)
CONTACT
WEEK DATE TOPIC
HOURS

11 2-6 Jan 2022 Retrieval tools 3

12 16-20 Jan 2022 Retrieval tools 3

13 17-21 DEC PRESENTATION 3

14 23-27 Jan 2022 PRESENTATION 1 WEEK

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- The end -

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O G A N I Z AT I O N O F
I N F O R M AT I O N

IMD213
 Introduction to Organization of Information
Concept of Organizing Information

Organization of Information in Different Context : Library,

Archives, Museum

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INTRODUCTION

Why we need to organize information ?

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 Because…..

there is a need to retrieve !

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What happen if it is not organized?

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It will difficult to find anything
or
retrieve information.

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Why do we need to organize
information?

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REASONS..
• We need information in all aspects of our life.

• Retrieval of information is dependent upon its having been organized.

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MEANING OF WORDs..

ORGANIZE RETRIEVE

1. 1.

2. 2.

3. 3.

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• Meriam-Webster’s Collegiate Dictionary gives several senses in its
definition of organize.

• The one we are interested in is

“to form into a coherent unity or functioning whole:
INTEGRATE”
&
“To arrange elements into a whole of interdependent parts”

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THE NEED TO ORGANIZE
• It is a basic drive in human is to organize.
• Phycologists tell us that
– babies’ brain organize images into categories such as faces or foods.
– Small children do a lot of organizing and matching during play.
• As we grow, humans develop more sophisticated cognitive abilities to
categorize, to recognize patterns, to sort, to relate and to create groups
of thing and ideas.
• Steven Harnad (Cognitive Scientist) said “Cognition is
categorization”.

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CONTINUE
• Some people operates on maxim
“A place for everything and everything in its place”.

Meaning..
1. They cannot begin to work until the work surface is clear and all
objects are put into its place.
2. They has to organize before beginning a new project.

Otherwise…
They cannot think, function or give ideas !

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WHY WE ORGANIZE ?

1. We organize to understand the world around us.

2. We organize to save time.
3. We organize so that we can bring similar things together into
groups.

MOST OF ALL…
4. We organize because we need to retrieve it back later.

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CONTINUE..
Retrieval of information is dependent upon its having been organize.

Means..
1. Information is needed in all aspect of our life, for e.g.
– For health purposes
– To understand each other
– To learn about one’s relationship
– To fix things that are broken
– To expand our knowledge

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CONTINUE…
Explanation

• Some of this information are already assimilated and is in one’s knowledge reserve,
while other information need to be sought. If this information is not organized it is
difficult or impossible to find.
• So we have many tools that are organized to aid in the process of finding information
that we need. For example-
– Telephone
– Books
– Directories
– Dictionaries
– Encyclopaedias
– Bibliographies
– Indexes
– Catalogs
– Museum registers
– Archival finding aids
– databases
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CONTINUE
• Organization of information also allows us to save for posterity copies
of all kinds of works from human such as
– Books
– Art works
– Sound recording
– Films
– Correspondence
– Government documents
– And a lot more….
• Libraries, archive, museum and other cultural institutions have doing
this for many years and now moved into the online world of the
Internet.

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CONCEPT OF ORGANIZING INFORMATION

• Operations which recorded information is organize according to

establish standard.

• Made it is readily identifiable and retrievable.

• To proper organize information in library environment, librarian need

to do Indexing, classification, and descriptive and subject cataloging
are some of the activities involved in bibliographic control.

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WHY ORGANIZE INFORMATION?

• The quantity of information keeps growing.

• The quantity of information outside libraries is enormous.
• The internet is fundamentally unorganized.
• Information changes very quickly.
• Collecting and organizing the world’s knowledge seem to have
become an impossible ambition. Information changes very quickly.
• Collecting and organizing the world’s knowledge seem to have
become an impossible ambition.

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THE NEED TO ORGANIZE :

• Information is needed in all aspects of our life.

• Allows us to keep useable records.
• We organize because we need to retrieve.
• In order to make information available to people.
– Organized in a useful way.

REMEMBER ~ Library operates on

maxim
“a place for everything and everything in
its place”
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WHY NEED TO ORGANIZED INFORMATION IN
LIBRARY ?

• Collection of library materials have grown

– Problem of identifying
• Various methods for arranging and creating catalogs have been applied.
– Arranging books by size and color is no more suitable.

• As the numbers of books increased, more urgent for a rational systems

be devised for cataloging them.

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