JABATAN KESELAMATAN &

KESIHATAN PEKERJAAN UCYP

INDUKSI KESELAMATAN & KESIHATAN

UCYP
 SELF INTRODUCTION

MOHD NAZROL DIPLOMA IN CIVIL CERTIFIED TRAINER

ZAINUDDIN ENGINEERING (NIOSH)
Manager POLITEKNIK SULTAN CERTIFIED INPECTOR OF
Campus Operation (Safety and WORKS (BEM)
HAJI AHMAD SHAH
Health) UCYP QUALIFIED TECHNICIAN
KUANTAN
nazrol@ucyp.edu.my (MBOT)

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SAFETY BRIEFING

HOW TO SIT PROPERLY

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4
 SAFETY ON SECRETARIAL DUTIES
PART 1
OFFICE SAFETY & HEALTH

PART 2
PLAN FOR 01 02
WORKPLACE EMERGENCIES
AND EVACUATIONS
03
PART 3
OFFICE SECURITY
 INTRODUCTION

Secretarial
Work
Safety
 Powerpoint Keynote Google Slides

People working in clerical jobs

are exposed to a series of
occupational hazards on a daily
basis.

However, most of these risks can

be partially alleviated or entirely
avoided through appropriate
safety training, since they are
mostly related to interactions
between colleagues.
Potential Hazards
The most frequent
hazards of secretarial
work include:
 Potential Hazards

CONTAGIOUS ERGONOMIC
DISEASES INJURIES

INAPPROPRIATE
INTERACTIONS FIRE SAFETY
 CONTAGIOUS DISEASES

Clerical employees come in contact with a large number

of individuals on a daily basis. This increases their odds
of being exposed to potentially contagious materials or
people who might be carriers of infectious, viral, or
fungal contagions. Since blood borne pathogens may be
present in any bodily fluid, improper indoor ventilation
can help spread bacteria, thereby turning an overcrowded
office into a hotbed for illnesses.
SIX COMMON OFFICE
ILLNESSES
 SIX COMMON OFFICE ILLNESSES

1.Rhinovirus (Common Cold)

2.Influenza (Flu)
3.Respiratory Syncytial Virus
(RSV)
4.Gastroenteritis (Stomach
Flu)
5.Streptococcus (Strep
Throat)
6.Conjunctivitis (Pink Eye)
Six ways to
prevent illnesses
from spreading
around the
office
 Cough and sneeze
Label your stuff
the right way

SIX WAYS TO
PREVENT
Wipe down your desk
whenever you can
ILLNESSES FROM Swap out that kitchen
sponge
SPREADING
AROUND THE
OFFICE
Don’t push that button!  Work from home if you
don’t feel good
 ERGONOMIC INJURIES

What is ergonomics in the office?

Ergonomics” is the science of designing the
workstation to fit within the capabilities and
limitations of the worker. The goal of office
ergonomics is to design your office work station
so that it fits you and allows for a comfortable
working environment for maximum
productivity and efficiency.
Why is ergonomics important in the office? Google Slides

Implementing ergonomic solutions

can make employees more
comfortable and increase
productivity. Why is ergonomics
important? Ergonomics is
important because when you're LANDINGSLIDE

doing a job and your body is

stressed by an awkward posture,
extreme temperature, or repeated
movement your musculoskeletal
system is affected.
 WHAT ARE THE MOST COMMON
OFFICE INJURIES?

SLIPS AND
BACK PAIN FALLS

CARPAL
TUNNEL EYE STRAIN
SYNDROME
 The Basic Principles of Ergonomics

Work in a neutral Leave adequate clearance.

position.

Decrease the need for

excessive force. Move and stretch
throughout the day.

Keep materials Keep your environment

within easy reach. comfortable.
 INAPPROPRIATE INTERACTIONS

“Behaviors that are

considered to be
inappropriate,
concerning or
threatening”
Behaviors that are considered to be inappropriate,
concerning or threatening include:

• Harassment - offensive, belittling or

threatening behavior that is
unsolicited, and may be repeated
• Bullying - repeated abusive and
offensive behavior, which in some
circumstances may involve
inappropriate physical behavior
• Aggression and violence
• Sexual harassment - unwanted or
unwelcome sexual behavior which
makes a person feel offended,
humiliated or intimidated.
 Complaint Procedure
Complaints can be made either:
1. HR Department
2. Biro Pengaduan Awam (Jabatan Perdana Menteri)
3. Talian Kasih 15999 under Kementerian Pembangunan
Wanita, Keluarga dan Masyarakat (KPWKM)
4. PDRM
5. The Aduan MCMC System
6. Jabatan Tenaga Kerja

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PART 1
END

22
 PLAN FOR
WORKPLACE EMERGENCIES
AND EVACUATIONS
 Introduction
• Nobody expects an emergency or
disaster -- especially one that
affects them, their employees,
and their business personally.
• The simple truth is that
emergencies and disasters can
strike anyone, anytime, and
anywhere.
• You and your employees could be
forced to evacuate your company
when you least expect it.
WHAT IS A WORKPLACE
EMERGENCY?

A workplace emergency is
an unforeseen situation that
threatens employees, or
causes physical or
environmental damage.
Emergencies may be natural
or manmade
 What is an emergency action plan?

An emergency action plan covers

designated actions employers
and employees must take
to ensure employee
safety from fire and
other emergencies.
WHAT SHOULD
YOUR EMERGENCY
ACTION PLAN
INCLUDE?
EMERGENCY ACTION PLAN MUST INCLUDE THE
FOLLOWING:
1. A preferred method for reporting fires and other emergencies.
2. An evacuation policy and procedure.
3. Emergency escape procedures and route assignments, such as floor plans,
workplace maps.
4. Names, titles, departments, and telephone numbers of individuals both within
and outside your company to contact for additional information or explanation of
duties and responsibilities under the emergency plan. ƒ
5. Procedures for employees who remain to perform or shut down critical plant
operations, operate fire extinguishers, or perform other essential services that
cannot be shut down for every emergency alarm before evacuating.
6. Rescue and medical duties for any workers designated to perform them.
 EMERGENCY ACTION PLAN
How do you alert employees to
an emergency?

How do you develop an evacuation

Policy and procedures?

What is the role of coordinators

and evacuation wardens during
an emergency?

How do you establish evacuation

routes and exits?
COMMON WAYS OF HOW TO ALERT
EMPLOYEES IN AN EMERGENCY

• Fire Alarms
• PA Systems
• SMS Alerts
• Digital Signage
Post in ERT’s member such as:
• Incident Commander
• Deputy Incident Commander
• Historian
• Evacuation Team Leader, Block / Floor /
Office Classrom Marshall,
• Assembly Area Marshall,
• Technical Team Leader,
• Traffic Control Marshall,
• Medical Team Leader & First Aider
• Media Team
 EVACUATION PLAN
“An evacuation plan lays out how to exit a building
safely during an emergency. Every member of
employees should be familiar with several ways to
leave the building and know a
safe meeting place outside the
building.”
 EVACUATION PLAN PROCEDURE
• Follow the instructions of your Floor/Area/Section Leader.
• Alert other people who might not be aware of the emergency.
• Leave the building quickly but calmly. Do not panic or jostle other
evacuees.
• Do not travel between floors or use the lifts.
• Do not return to your station to retrieve your belongings.
• Pay attention to instructions and treat the evacuation seriously.
• Maintain your safety. Do not become a victim.
• Help others only if you will not risk injury. Otherwise, alert the
authorities.
• Confirm your presence to your Floor/Area/Section Leader at
Assembly Point.
• Do not leave the Assembly Point or attempt building re-entry until
the Commander gives an all-clear.
PART 2
END
 OFFICE
SECURITY
PHYSICAL SECURITY:
PROTECTING THE
OFFICE AND EMPLOYEES
PHYSICAL SECURITY: PROTECTING THE
OFFICE AND EMPLOYEES
Security is one of the most vital aspects in a workplace. It is the
duty of the firm to provide a secure working environment to its
employees.
There are various aspects of physical
security in the workplace as given
below:-
SECURITY GUARDS
Guards can be used in two ways:
to monitor the front
desk or to patrol the grounds.

ALARM SYSTEMS
Any alarm system must cover all the doors and windows into
a business to be effective. Most common are motion sensors
that detect movement where it is not supposed to be
occurring, or window glass bugs that are activated when
glass is broken.
PHYSICAL SURVEILLANCE
The monitoring of critical points such as entrance, exit,
IT rooms, critical data center and others should be fully
monitored through robust CCTV surveillance
systems.

PHYSICAL ACCESS CONTROL

The workplace security should be robustly controlled
through ID based physical restriction for unauthorized
access to the workplace or assets of the company.
PHYSICAL ACCESS CONTROL
• Gates & Exterior doors
• Accounting areas – There should be limited access to
the HR and accounting areas. The employee or the
visitor should have to take permission to get
clearance to these two departments.
• Data closets and warehouse areas - Access to server
rooms or data closets should thus be limited. The
same goes for warehouse areas.
• Contactless readers - It includes contactless smart
card and standard prox.
• Biometrics - Fingerprint, retina and hand geometry
are some of the common variations of the biometrics.
THE ROLE OF EMPLOYEES
• Do not leave valuables unattended.
• Lock doors after hours.
• Bolt down or secure equipment if possible.
• Engrave identification numbers on office equipment
and keep a list of serial numbers to give to the police
and insurance companies in case of theft.
• Deposit checks and cash daily.
• Try to leave with at least one other employee if
working late.
• Do not advertise vacation plans.
• Make sure confidential files are secured when the
office is closed.
THANK YOU