Professional Documents
Culture Documents
COMMUNICATION
DEFINITION OF INTERPERSONAL
COMMUNICATION
Interpersonal
communication is an
exchange of information
between two or more
people.
During interpersonal
communication there is
message sending and
message receiving.
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PERSPECTIVE OF INTERPERSONAL
COMMUNICATION
The Quality Of Our Interpersonal
Communication Will Determine The Quality
Of Our Work And Quality Of Our Life
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COMPONENTS OF INTERPERSONAL
COMMUNICATION
1. Conversation
2. Listening
3. Body language
4. Emotional
Awareness
5. Personal
Appearance
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1. CONVERSATION
Keys to Effective Conversation:
Avoiding Unnecessary Detail
Don’t show off with technical knowledge, be considerate of the other person. Don’t bother them with detail
they do not understand and don’t care for.
Communication is a 50 – 50 process
Try not to dominate a conversation; give the other person a chance to speak.
Smile
This helps put the other person at ease; smiling also gives us self-confidence and helps put us in the right
frame of mind.
Avoiding Controversial Topics
Look for topics of shared interest.
Criticize by asking questions
Merely ask questions, which sow seeds of doubt in the mind of the other person.
Speak Clearly and Slowly
There is nothing more frustrating than having to keep repeating yourself.
Do Not Insist on Having the Last Word
A good conversation is not about proving that you are always right; if you insist on having the last word to every argument
then it will make the conversation go on far too long.
Pay Attention to Signals
If we remain aloof from the body language of other people, we just get wrapped up in our own agenda and
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annoy other people.
During a conversation you should:
Be confident, cool, and relaxed
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2. LISTENING SKILLS
Make eye contact and give attention
But do not do it too close or too long
Show that you are actually listening to them with full interest
by saying ‘yeah’ ‘oh like that’, nodding your head and continue eye contact.
Give space so that everyone can see each other’s face if you are talking in a
group.
Mirroring
Mirror the same body posture with those you are talking to – if they are standing
with there arms crossed, you do the same, if they are holding a cup, you do the
same.
“Mirroring” will create a more friendly and relaxed atmosphere between you and the
other person.
Avoid :
Yawning,
Scratching your head,
Fidgeting,
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Digging in your ears, nose, and other sorts of inappropriate actions
4. EMOTIONAL AWARENESS
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4. EMOTIONAL AWARENESS
Emotional awareness helps you:
Understand and empathize with what is really troubling
other people
Understand yourself, including what’s really troubling you
and what you really want
Stay motivated to understand and empathize with the
person you’re interacting with, even if you don’t like them
or their message
Communicate clearly and effectively, even when
delivering negative messages
Build strong, trusting, and rewarding relationships, think
creatively, solve problems, and resolve conflicts
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4. EMOTIONAL AWARENESS
Emotional awareness is a skill you can learn
You can develop emotional awareness by learning
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5. PERSONAL APPEARANCE
Personal appearance is an often
disregarded part of
communication and
presentation skills.
First impressions are very
When you are speaking you are important
representing your organization and they can be about attitude as well
yourself, as dress.
but it is still you on the front line.
It is you that the other person, group, Visual impact is at least as
or audience sees
important as verbal impact
and before you have time to open your people will very quickly make
mouth and give an account of assumptions based on your facial
yourself, certain assumptions, both expressions, the clothes you wear,
consciously and subconsciously, have and how well groomed you are.
been made.
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BARRIERS TO
EFFECTIVE COMMUNICATION
There are many reasons why
interpersonal
communications may fail.
In many communications,
the message (what is said)
may not be received exactly
the way the sender intended.
It is important that the
communicator seeks
feedback to check that their
message is clearly
understood.
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Common Barriers to Effective Communication:
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CONCLUSION
The components of interpersonal communication
govern the effectiveness of our communications
they may be simple to understand but can take a lifetime
to master.
2. The ability to
communicate ideas,
thoughts and feelings
serves as the basis for
all successful human
interaction.
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