AALs Web-enabled Student

Information System

AALs Web-enabled Student

Information System
MAIN WINDOW
eSIS our student information
system is a GUI (graphical user
interface) program that looks and
works exactly the same, no matter
how you are connected. This
Oracle-based product provides
easy access through the system in
a real time environment giving the
user the power of working live
across 2 years (current/next) and
making transactions immediately
available to all Users, across the
organization, upon saving of the
information. eSIS provides the
tracking and processing of all
current and historical data for an
individual student, which can be
accessed anytime for viewing or
reporting.

The Administrative Assistants Ltd.

AALs Web-enabled Student

Information System
STUDENT
DEMOGRAPHICS
Sample
Demographic
information tracked for an
individual student is shown
in this picture. Each student
exists once in the database
and upon registration for the
first time in the District, a
unique nine-digit student
number is assigned. The
student
can
only
be
registered at one school
(home school), however
through
cross-enrollment
they are shared with other
schools, e.g.
Summer
School,
Night
School,
another Day School, Magnet
Schools, etc.

The Administrative Assistants Ltd.

AALs Web-enabled Student

Information System
STUDENT PROGRAM
ASSIGNMENTS
Student program assignments
function provides schools with
detailed tracking of individual
student programs historically.
A start and end date; school the
program was taken at; exit
reason; reference numbers and
other pertinent information are
tracked on each program the
student is and has been
involved in. Our Clients are
using this function to track
different types of programs e.g.
ESOL, Free & Reduced Meals,
Head Start, Regional Magnet,
Teen
Pregnancy,
Hospital/Home Bound, Home
Teaching, Title 1, 504 Plan, etc.

The Administrative Assistants Ltd.

AALs Web-enabled Student

Information System
STUDENT WALK-IN
SCHEDULING
This
function
provides
Counselors the ability to
schedule individual students;
check how the student is
progressing towards his/her
graduation requirements and
immediate information on their
transcript and grades. Courses in
a students schedule can be
added, dropped or transferred for
current
and
next
years
selections. Courses displayed in
blue denotes courses taken at
other schools and green denotes
multi-period courses (display
following courses by doubleclicking). eSIS also provides
creation and follow-up of a
students career path.

The Administrative Assistants Ltd.

AALs Web-enabled Student

Information System
SCHOOL ATTENDANCE
Attendance is taken in either
Daily or Period format. The
tracking of both sides of
attendance
(school
and
classroom)
are
achieved
through
multiple
entry
formats, e.g.
Mass, Sign
In/Sign
Out,
Classroom,
Teams and Groups, Field
Trips, Buses and School
Closings. Student attendance
is
compiled
historically,
enabling different views and
extensive exception reporting
of individual students and
classroom
absences/tardies.
Verification of registered
students provides the school
with correct enrollment head
counts.

The Administrative Assistants Ltd.

AALs Web-enabled Student

Information System
REPORTING
Reporting of data is an integral
part of eSIS. There are over 200
canned reports which have very
specific functionality, of which,
90% can also be used as
templates. Easy extracting of
specific criteria and sorting
allows the User to quickly create
a specialized report based on
their needs. Users can do more
complex reporting and extracting
by selecting specific data fields
and creating either an Export file
or an Ad Hoc report. Users can
also preview reports, before
selection, by highlighting a
report and clicking on the
Sample Report button.

The Administrative Assistants Ltd.

AALs Web-enabled Student

Information System
SCHOOL FUNCTIONS
The source of all information for
local, state and federal reporting
originates from each school.
eSIS security protects this
information and maintains the
confidentiality of all the schoolbased data. Some of the school
functions handled by eSIS are:
pre-scheduling
preparation;
school master & student
scheduling;
disciplinary
&
school safety tracking; staff
duties and demographics; teams
& groups and sports eligibility;
school facility info; grading,
ranking & GPA calculations;
year-end transition; permanent
record management; designing
letters (mail merge function),
etc.

The Administrative Assistants Ltd.

AALs Web-enabled Student

Information System
DISTRICT SET-UP
eSIS can be configured in a
single or multi-district scenario.
In a multi-district environment,
each district is fully secured
allowing them access only to
their own data. eSIS keeps
consistency in updates
by
providing one product that can
be configured individually by
each district based on their local
needs.
Keeping the system
functioning in this manner,
provides current clients their
choice of using or not using any
new features. Security, external
interfaces, student assessment
tracking, curriculum standards,
etc. are maintained by each
District administration.

The Administrative Assistants Ltd.

AALs Web-enabled Student

Information System
SPECIAL EDUCATION
eSIS
basic system includes
Special Education Lite which
provides the District with all
tracking required for reporting to
the State and Federal agencies
for student funding. eSIS also
has a full Special Education
module that tracks the full due
process of a student, including:
Referrals, Service Providers and
Service Records, IEP creation
and
re-evaluations,
Parent
Meetings,
Screenings,
Deployment of Staff, Process
Management and all State and
Federal printed reports and
letters with correspondence
tracking and all other Special
Education Federal requirements.

The Administrative Assistants Ltd.

AAL Web-enabled Student Information System Basic Schematic