English Graduate Students Society

Monthly meeting minutes

16 March 2016
Meeting opened at 7:32 by Nadia.
Previous minutes not signed will bring to next meeting.
1. Correspondence
a. Received first bank statement
b. Received cheque from GSS for History/English social
2. Executive update
a. News from Ph.D. Representative: Caroline Winter
i. Kicking Horse Coffee Fundraiser: $153.80. Great success!
Coffee order will be submitted tomorrow and Caroline will
deliver the coffee once it arrives. Lots of interest overall. Next
time, we should figure out how to make ordering easier. Repeat
this event around the Holidays
b. News from M.A. Representative: Alyssa Currie
i. Adding EGSS materials to Google Drive folder
ii. Contacted Sam (GHSU) for funding sample letters
iii. Alyssa + Alison working on further refining English 500
syllabus
iv. English/History mixer was a success
v. Oh My Goat! This Saturday at 10:00 (Beacon Hill Petting Zoo)
3. Officer reports
a. Academic and Professional Chair: Angie Park
i. Professional photo event: Formal seminar may not work. Make
it a more informal/drop-by event. Erica volunteered to take
professional photos; Lindsey/Tiffany help with online presence;
work through Alisons CV worksheet. Schedule between April
4-13 based on Ericas availability. Apply for GSS funding for
gift for Erica, sandwiches/pizza, treats etc.
ii. Pomodoro writing session: $100 from the department for eats
b. Conferences and Colloquia Chair: Nadia Timperio
i. Colloquium went very well. Thank you to everyone who
participated! Goal: get one faculty member to participate in
each colloquium (wonderful to have them as audience
memberseven better as participants)
ii. Organizers of FYI are in search of volunteers for the events. If
you would like to help out, contact Kim McLean-Fiander or
Rebecca Gagan
c. Social Chair: Conrad Leibel (not present)
i. Movie night went well. Conrad is going to work with Cameron
to host a casual, in-home movie night

d. Treasurer: Rachelle Tan (not present)

4. New business
a. Book Traces + Beer: postpone until the Summer/Fall. Collaborate
with Alison on this. Plan for early/mid-May
b. End of Year Event: Laser Tag followed by drinks/appetizers at
Swans on Thursday, April 7. Alyssa will contact Swans; Lindsey
will contact Laser Tag. Approach both the department and the GSS
for funding
c. Portfolio descriptions:
i. Motion to create separate Webmaster + Communications
Officer position. Motion: Lindsey; seconded: Nadia. ALL IN
FAVOUR
ii. Start a monthly update on the blog: students who have won
scholarships; defenses; events etc.
iii. We need to encourage more students to participate on
committees!
iv. Keep working on these and schedule meeting around just the
portfolio/bylaws
d. Bylaws:
i. Bumped until next meeting (see Portfolio descriptions)
ii. Temporary bylaw amendment: extend all positions until
elections in September. Motion: Alyssa; seconded: Angie
5. Business from the floor
6. Next meeting
a. Meeting scheduled for Wednesday, April 27 at 6:00.
b. Proposed business:
i. Quick run through of general minutes
ii. Focus on portfolio and bylaws
iii. More fundraising!
Meeting closed at 8:35 by Lindsey.
The preceding minutes have been read and approved by:
President: ________________________
Vice President: ____________________
Secretary: ________________________