ON THE JOB TRAINING AT THE

BUREAU OF AGRICULTURAL STATISTICS PROVINCIAL OPERATION CENTER

AKLAN CULTURAL CENTER, KALIBO, AKLAN

A Narrative Report

Presented to
The faculty of the
School of Arts and Sciences
AKLAN STATE UNIVERSITY
Banga, Aklan

In partial fulfillment
of the Requirements for the Degree
BACHELOR OF ARTS
Major in English

JOEMARIE D. GUILLER

March 2012

Republic of the Philippines

AKLAN STATE UNIVERSITY
School of Arts and Sciences
Banga, Aklan
APPROVAL SHEET
A PRACTICUM NARRATIVE REPORT
Title:

ON THE JOB TRAINING AT THE BUREAU OF AGRICULTURAL STATISTICS

PROVINCIAL OPERATION CENTER, KALIBO, AKLAN

Name:

JOEMARIE D. GUILLER

Degree:

BACHELOR OF ARTS

Major:

ENGLISH

Accepted:

Date

MARY EDEN M. TERUEL, PhD

Practicum Adviser

GRACE C, CRUZ
Bachelor of Arts Adviser

MARCELINA L. OQUENDO
Division Chair, Communication, Language,
Humanities and Culture
Approved:

MARY EDEN M. TERUEL, PhD

Dean, School of Arts and Sciences

ACKNOWLEDGEMENT

The

trainee

wishes

to

express

her

sincere

thanks

and

appreciation to the following persons for their utmost support,

for their inspiration and assistance for the success of this
training.
Dr. Danilo E. Abayon, University President, for the approval
to undertake the On-the-Job training, Dr. Mary Eden M. Teruel,
Dean School of Arts and Sciences, as well as the trainees OJT
Adviser,

the

patience,

SAS

advices

faculty
and

for

their

inspiration

encouragement,

that

helps

the

support,

trainee

to

preserve this work into a sweet success.

To the very progressive PASO family whose expertise and
experiences

have

become

the

inspiration

to

finished

this

narrative report. Sir Manuelito V. Delegencia, PASO and his staff

for

their

untiring

assistance

and

inspiring

words

and

encouragement to the trainee.

The trainee sends his heartfelt gratitude to his parents for
the trust and guidance that has served as her fruitful endeavor,
also his gratitude to his classmates, friends and to his very
special someone, Ms. Shella Gregorio for the love, pieces of

advice, suggestions, moral and spiritual support that makes the

trainee to be strong in times of struggles.
Above

all,

to

Almighty

God

for

the

wisdom,

strength,

guidance and grace he bestowed upon the trainee. For without Him,
this narrative report would not be possible.

TABLE OF CONTENTS
4

Page
i
ii
iii
v
vi

TITLE PAGE
APPROVAL SHEET
ACKNOWLEDGEMENT
TABLE OF CONTENTS
LIST OF APPENDICES
Chapter
1. INTRODUCTION
Background and importance of OJT
General Objectives
Profile of the Cooperating Agency
Time and Date of OJT
2. STRATEGIES AND METHODOLOGIES
Actual On the Job Training
Results and Observations
Problems Encountered
Solutions Made
Lessons Learned
3. SUMMARY, CONCLUSIONS AND RECOMMENDATIONS
Summary
Conclusions
Recommendations

LIST OF APPENDECES
Appendix
A
B
C
D
E
F
G

Title
Letter of Application
Letter of Recommendation
Compilation of Weekly Progress Report
Compilation of Daily Time Record
Performance Rating
Certificate of Completion
Pictorials

Page

Chapter 1
INTRODUCTION

Background and importance of the On-the-Job Training

The Bachelor of Arts is a four year degree course which
offers

two

major

Mathematics,

under

areas
the

of

specialization,

School

of

Arts

and

English
Sciences

and
(SAS)

department. On-the-Job training is an important phase in life of

a student. It comprises one hundred eighty-nine hours of hands-on
training

on

chosen

cooperating

agency

designed

to

acquire

relevant knowledge and skills at work.

It is not only a mere requirement for graduation but it is
also an opportunity for student to gain actual experiences and

skills that could made them physically, mentally and emotionally

prepared for future undertakings in entering the world of work.
It is an activity that refined the skills and knowledge of the
students and could help them deal with the responsibility with
the ever-changing environment in their workplace.
This

training

was

intended

to

enhance

and

develop

personality to become competitive individual in the field of

office work and give them opportunity to acquire desirable habits
and ethics and practices good working attitudes in preparations
for future employment.
On-the-Job training enables student to become independent
and develop their confidence to perform all assigned task in a
productive manner during the period of attachment. It broadens
the trainees perspective of knowledge that this activity could
offer.

The

students

were

expected

to

be

more

efficient

and

competitive individual equipped with the necessary skills and

experiences they gained in the training thus increasing their
opportunity for advancement in the field of office management.

Objectives of the On-the-Job Training

In

line

with

the

School

of

Arts

and

Sciences

goal

to

provide highly competent and competitive professionals, manager,

executive business/ public leaders and entrepreneurs responsive
to the needs of dynamic environment, the practical program aims
to:
1. Provides

students

confidence

and

handling

self

tasks

motivation

to

build

self-

in

professional

growth.
2. Enable the students to gain experiences, relate and
apply the theories he/she learns in school to real
office situations and problems.
3. To assists individuals in developing

professional

and interpersonal relationship necessary for success

in the workplace.
8

Profile of the Cooperating Agency

Historical Background
The emergence of the Bureau of Agricultural Statistics
was spurred by the government efforts to improve the agricultural
database in the country. In the past, the agricultural data
system

suffered

from

significant

gaps,

some

duplications

and

occasional issues on the relevance of some data series to users.

The

major

reasons

were:

(1)

the

agency

responsible

for

the

agricultural statistics, the Bureau of Agricultural Economics

(BAEcon), was originally set up as a user rather than a producer
of

statistics,

(2)

the

development

of

agriculture

statistics

received a very low priority in the sharing of limited resources

allotted

to

the

statistical

system,

and

(3)

the

widespread

duplication of statistical activities among government agencies

resulting in conflicting figures and confusion among data users.
To address this situation, the BAS was established as
one of the seven (7) bureaus of the Department of Agriculture
9

under Executive Order No. 116 issued on January 30, 1987, to take
charge of the production of statistics on agriculture, fishery
and related fields. The BAS has assumed most of the functions of
its predecessor, the BAEcon. In year 2000, the BAS structural
organization

was

strengthened

and

reoriented

pursuant

to

the

relevant provisions of DA Administrative Order No. 6 series of

1998 in compliance with the provisions of the Agriculture and
Fisheries

Modernization

Act

or

RA8435

of

1997.

This

law

designates BAS as the central information soure and server of the

National Information Network (INN) of Department of Agriculture.
Mission
The Bureau of Agricultural Statistics is the principal government
agency for the efficient collection, processing, analysis and
dissemination of official statistics on agriculture and fisheries
as inputs to policy and decision towards a sustainable
agricultural development.
Vision
The Bureau of Agricultural Statistics is a credible agricultural
statistical organization delivering high quality products and
services by a competent workforce, using appropriate technologies
to support the information needs of stakeholders.

10

Time and Place of OJT

The OJT was conducted from January 17, 2012 to February 30,
2012 at Bureau of Agricultural Statistics Provincial Operation
Center Aklan Cultural Center, Kalibo, Aklan. The trainee was
assigned

at

Bureau

of

Agricultural

Statistics

Provincial

Operation Center under Sir Manuelito V. Delegencia, PASO. The

trainee office hours were from 8:00 a.m. to 12:00 p.m. and 1:00
p.m. to 5:00 p.m. daily for four days of working week.

11

Chapter 2
STRATEGIES AND METHODOLOGIES
This

Chapter

presents

the

strategies

and

methodologies

applied by the trainee during his training conducted at the BAS

POC. It includes the actual hands-on activities during the onthe-job training.
Actual On-The-Job Training
Dubbed as a Data collector, the trainee performed different
tasks and activities during the training. This includes:
Attending seminars. During his first two days at the office,
the trainee attends the seminar Survey on Characterizing Small
Farmers of the Philippines, which Objectives is to generate
benchmark

statistics

on

the

socioeconomic

characteristics

of

farmers that will support the prioritization and development of

agricultural programs and project. And on February 14, 2012 he
also attended the seminar on 2012 Survey of Food Demand for
Agricultural Commodities. The Objectives of the survey is to
generate data on per capita consumption of rice, corn and other
agricultural food commodities.
Reading

some

article.

The

trainee

felt

nervous

when

he

is

assigned to read some articles on the survey because he is so

bashful in facing crowd. Having conscious of what people will say
12

to him after he reads. But the trainee thought positive side that
anything happened it just a mistake.
Surveying.

The trainee goes to Barangay Caano, Kalibo,

Aklan to conduct a survey on Characterizing Small Farmers of the

Philippines.

During

his

first

day

of

survey,

the

trainee

experiences the hardship in going to that said barangay because

the tricycle wont go immediately unless it is full. To consumed
time the trainee learned that it is easy to go to Barangay Caano
if you wait along the National Highway going to New Washington.
The

trainee

felt

nervous

in

asking

question

to

the

respondent because it is his first time to conduct a survey

without other person accompanied him and doesnt know how to get
the cooperation of the respondent. The trainee learned through
observation that, you should be polite every time,

be patient

enough and be lively because the questionnaire is too long the

interviewee might get bored.
Editing the data gathered. The trainee analyzed the data
gathered from the respondent. The trainee changed, arranged, gave
the

corresponding

information

or

value

data

of

gathered

the

product

from

the

and

translated

respondent

for

the

better

understanding.
other related tasks. The trainee did other related tasks such as:

13

Sending letter to JRS Express.

Computer works such as making files on the computer,

encoding and printing out the documents.

Paying telephone bills.
Cleaning the office, washed the dishes, securing all
windows and doors are properly locked and all office
lights and other electrical equipments are properly
discharged and off.

Results and Observations

This presents the results and observations gathered by the
trainee during the conduct of the OJT activities. Specifically,
this includes the problems encountered, the solutions take to
solve the problems and the lessons learned during the training.
Problems Encountered
1. The trainee didnt know how to troubleshoot computer
and printer when something went wrong.
2. The trainee received unclear instructions.
3. The
trainee
is
unfamiliar
with
some

office

terminologies.
4. The trainee easily gets tired in locating the house of
the sample respondent.
5. The trainee loses his voice because the questionnaire
to be asked is consisting of 14 pages.
6. The trainee is confused on things especially
there are many tasks assigned.
Solutions Made
1. The staff taught the trainee

how

to

when

troubleshoot

computer and printer in case something went wrong. The

staff also advised the trainee to take time to avoid
haste.
14

2. The trainee courteously requested the staff to repeat

the instruction for clarification. The trainee also
texted

the

staff

and

ask

for

clarification

of

the

assigned tasks.
3. The trainee asked the staff of what does it mean when
they say such office terminologies.
4. The trainee politely asked for assistance

to

the

people who know that specific person.

5. The trainee asked his field supervisor for 2 days of
rest so that his voice will recharge.
6. The trainee had learned to organized

things

and

concentrated to the tasks that should be done first.

Lessons Learned
1. The trainee observed proper time management, organizing
tasks to save time, patience and passion to work.
2. The trainee learned professionalism.
3. The trainee learned to ask with courtesy.
4. The trainee love and enjoy working with other people
and gain more friends and mentors which helps him in
times of doubt.
5. The trainee learned to socialize different person and
had

overcome

Specifically

his

shyness

in

in

conducting

facing
survey

other
on

people.
different

barangay, such as Brgy. Caano and Brgy. Linabuan Norte

6. The trainee learned to follow instruction. Especially
in computer works such as encoding and printing.
15

7. As a trainee dont hesitate to ask for assistance to

avoid miscommunication.
8. Through
observation
and
training

would

serve

as

constant
a

practice,

training

ground

in

this
the

future.

Chapter 3

SUMMARY, CONCLUSIONS AND RECOMMENDATION

This

chapter

presents

the

summary,

conclusions

and

recommendations gathered from the daily activities of the trainee

in the office.

Summary
Every second semester, the fourth year Bachelor of Arts
students were required to undergo an on-the-job training in the
different offices in Aklan with a minimum of one hundred eightynine hours. The trainee opted Bureau of Agricultural Statistics
Provincial Operation Center as cooperating agency. The main goal
of the trainee is to gain information about and experiences in
16

the field f office works as a springboard for future employment.

The

trainee

molded

the

trainee

to

become

independent

in

performing the assigned tasks efficiently, learn to live on her

own and adjust to the new environment and with the people around
her. The trainee learned to be independent and develops sense of
responsibility in performing the assigned tasks. Furthermore, the
training provides a glimpse in office works which the trainee
could apply in the future.
After a month of training and real office works exposure,
the trainee was equipped with the skills that were learned in the
four

corners

knowledge

of

the

towards

room

and

technology

his
were

intellectual
heightened.

progress
The

and

trainees

perseverance made his personality whole that he may be ready for

new challenges in life.
Conclusions
Base on the training experiences gathered by the OJT trainee
at the Bureau of Agricultural Statistics Provincial Operation
Center, the conclusions have been drawn.
The different activities gave insights to the trainee the
desirable

working

habits,

thus

relations

to

office

staff.

the

enhancing
The

harmonious

trainee

also

human
learned

manipulative and clerical skills that may better prepare the

trainee in the future employment. The working potential of the
trainee have been developed during the duration of the training.
17

Recommendation
For the Bureau of Agricultural Statistics POC:
1. The office must be bigger enough and the ceiling must
be renovated.
2. The office must have an additional staff.
3. They must have more cabinet so that their files and
other documents will be properly arrange and keep.
4. They must orient the trainee to be familiar with the
different

office

activities,

office

facilities

and

equipment.
For the Bachelor of Arts Program:
1.

The

student

agencies
2.

that

should
are

be

exposing

related

to

to
their

offices

or

field

of

expertise.
Student should be given more computer works so that
they can practice their skills and through that they
can acquire new knowledge and information which will
helps them in the future.
18

3. The student should be given more time of training to

gain

more

office

information

works

which

and

they

knowledge
can

use

in

from

different

their

future

employment.

Appendix A. Letter of Application to the BAS POC

Republic of the Philippines

AKLAN STATE UNIVERSITY
School of Arts and Sciences
Banga, Aklan
January 10, 2012
Manuelito V. Delegencia
PASO, Bureau of Agricultural Statistics
Aklan Cultural Center, Kalibo, Aklan
Mr. Delegencia:
I am a fourth year Bachelor of Arts in English student of Aklan
State University. In partial fulfillment of the requirement of
this course, I am required to have an On-the-Job Training (OJT)
for minimum of 189 hours starting January 2012 to February 2012.
I would like to apply as trainee in your office because I
genuinely feel the training and experiences will broaden my
knowledge in various areas like office filling, communication,
computer works and other available training experiences in your
office.
I hope that I will be accommodated in your office. Thank you very
much and more power.
Very truly yours,
(Sgd.) JOEMARIE D. GUILLER
19

Noted:
(Sgd.) MARY EDEN M. TERUEL, PhD
OJT Adviser
(Sgd.) MARCELINA OQUENDO
Chair, Division of Language, Communication and Humanities
(Sgd.) MARY EDEN M. TERUEL, PhD
Dean
Appendix B. Letter of Recommendation to the BAS POC
Republic of the Philippines
AKLAN STATE UNIVERSITY
School of Arts and Sciences
Banga, Aklan
January 10, 2012
Mr. Manuelito V. Delegencia
PASO, Bureau of Agricultural Statistics
Aklan Cultural Center, Kalibo, Aklan
Mr. Delegencia:
One of the academic requirements of the Bachelor of Arts (AB- 4
English) curriculum of the Aklan State University is for students
to undergo an On-the-Job Training (OJT) with a minimum of 189
hours in any office.
As regards to this, may we request from your office the
accommodation of Mr. Joemarie D. Guiller for his OJT in your
office.
We firmly believe that his training in your office could provide
him the relevant experiences necessary for frontline employees.
We would highly appreciate the assistance you could extend as
regards this request.
Very truly yours,
(Sgd.) MARY EDEN M. TERUEL, PhD
20

Practicum Adviser
Noted by:
(Sgd.) MARY EDEN M. TERUEL, PhD
Dean, School of Arts and Sciences
Approved:
(Sgd.) MANUELITO V. DELEGENCIA
PASO, Bureau of Agricultural Statistics
Appendix C. Compilation of Weekly Progress Report
WEEKLY PROGRESS REPORT
Students Name : Joemarie D. Guiller
Week Number
: 1
Inclusive Date : January 17-20, 2012
Date

January 17&18, 2012

Accomplishment

Reported
seminar

and
on

attended
survey

on

the

two

days

characterizing

small farmers of the Philippines.

Went to Brgy. Captain of Caano to asked

January 19, 2012

for his permission to conduct a survey

on their Barangay. Locate the house of
the

sample

respondent

and

able

to

finished interview 2 sample respondents.

Conducted a survey and able to finished

interview 2 sample respondents.

January 20, 2012

21

Prepared by:
(Sgd.) JOEMARIE D. GUILLER
Student Trainee

Noted:
(Sgd.) MANUELITO V. DELEGECIA
Director, BAS POC
WEEKLY PROGRESS REPORT
Students Name : Joemarie D. Guiller
Week Number
: 2
Inclusive Date : January 24-27, 2012
Date

January 24, 2012

Accomplishment

Locate the house of the respondent and

then conducted the survey and able to
finished interview 2 sample respondents.

January 25, 2012

Familiarized

equipment

with the different office

and

facilities.

Encoded

and

printed Memorandum of Understanding and

Acknowledgement letters.
Went to barangay Caano and continue the

January 26-27, 2012

survey and able to finished interview 4

sample respondents.

Prepared by:
22

(Sgd.) JOEMARIE D. GUILLER

Student Trainee

Noted:
(Sgd.) MANUELITO V. DELEGECIA
Director, BAS POC
WEEKLY PROGRESS REPORT
Students Name : Joemarie D. Guiller
Week Number
: 3
Inclusive Date : January 31-3, 2012
Date

January 31, 2012

Accomplishment

Locate the house of the respondent and

then conducted the survey and able to
finished interview 2 sample respondents.

February 1, 2012

Went

to

Bureau

of

Statistics

Office

and

Agricultural
asked

for

clarification about the list of sample

respondents also asked for another list
of
and

respondent
able

to

and

continue

accomplished

the

survey

sample

respondents.
Went to barangay Caano and continue the

February 1&2, 2012

survey and able to finished interview 4

sample respondents

23

Prepared by:
(Sgd.) JOEMARIE D. GUILLER
Student Trainee
Noted:
(Sgd.) MANUELITO V. DELEGECIA
Director, BAS POC
WEEKLY PROGRESS REPORT
Students Name : Joemarie D. Guiller
Week Number
: 4
Inclusive Date : January 7-10, 2012
Date

February 7&8, 2012

Accomplishment

Edited all the data gathered from the

respondent

and

able

to

finished

10

respondents questionnaire. It involves

checking
and

of

completeness,

acceptability

of

consistency

the

information

collected from the respondents.

Edited all the data gathered from the
respondent

February 9, 2012

and

respondents
the

able

to

finished

questionnaire

Certification

and

of

signed

Appearance

accomplished the call sheet.

Reviewed

questionnaire
February 10, 2012

all
if

respondents

there

is

information

or data that lacks. Filed all documents

for

the

information

general

editing

gathered

and

questionable information.

24

of

all

verifying

Prepared by:
(Sgd.) JOEMARIE D. GUILLER
Student Trainee
Noted:
(Sgd.) MANUELITO V. DELEGECIA
Director, BAS POC
WEEKLY PROGRESS REPORT
Students Name : Joemarie D. Guiller
Week Number
: 5
Inclusive Date : February 14-17, 2012
Date

Accomplishment

25

February 14, 2012

Reported

and

attended

the

seminar

on

survey on 2012 Survey of Food Demand for

Agricultural Commodities.
Went to Brgy. Captain of Linabuan Norte

February 15, 2012

to asked for his permission to conduct a

survey on their Barangay. Locate first
the house of the sample respondent.
Conducted a survey and able to finished

February 16&17, 2012

interview 4 sample respondents.

Prepared by:
(Sgd.) JOEMARIE D. GUILLER
Student Trainee
Noted:
(Sgd.) MANUELITO V. DELEGECIA
Director, BAS POC
WEEKLY PROGRESS REPORT
Students Name : Joemarie D. Guiller
Week Number
: 6
Inclusive Date : February 21-24, 2012
Date

Accomplishment

26

February 21, 2012

Continue the survey and able to finished

interview 2 sample respondents for that

day.
February 22, 2012

Locate

the

house

of

the

sample

respondent and continue the survey and

able to accomplished 2 respondent of the
survey.
Continue the survey and accomplished the

February 23, 2012

remaining 1 respondent. and signed the

Certificate

of

Appearance

and

Call

sheet.
Edited all the data gathered from the
respondent.
February 24, 2012

It

involves

completeness,
acceptability

checking

consistency
of

the

Prepared by:
(Sgd.) JOEMARIE D. GUILLER
Student Trainee
Noted:
(Sgd.) MANUELITO V. DELEGECIA
Director, BAS POC

Students Name : Joemarie D. Guiller

Week Number
: 7
Inclusive Date : February 28-30, 2012
Date

Accomplishment

27

and

information

collected from the respondents.

WEEKLY PROGRESS REPORT

of

February 28, 2012

Checked and reviewed all the documents

if

there

is

information

or

data

that

lacks.
Filed

February 29, 2012

all

documents

for

the

general

editing of all information gathered and

verifying questionable information.
Checked and prepared Daily Time Record
and filed it for the approval of Sir

February 30, 2012

Delegencia.

Prepared by:
(Sgd.) JOEMARIE D. GUILLER
Student Trainee
Noted:
(Sgd.) MANUELITO V. DELEGECIA
Director, BAS POC
Appendix D. Compilation of Daily Time Record (DTR)
DAILY TIME RECORD
JOEMARIE D. GUILLER
For the month of January 17-31, 2012
Official hours for arrival
and departure

A.M.
Days

Arrival

Regular days_______
Saturdays_______

P.M.
Departure
28

Arrival

Departure

17
18
19
20
24
25
26
27
31

8:00
8:00

12:00
12:00

8:00
8:00
8:00
8:00
8:00
8:00

12:00
12:00
12:00
12:00
12:00
12:00

1:00
1:00
1:00

4:00
4:00
4:00

1:00

5:00

1:00
1:00
1:00

5:00
5:00
5:00

I certify on my honor that the above is a true and correct

report of the hours of work performed, record of which was made
daily at the time of arrival and departure from office.
(Sgd.) JOEMARIE D. GUILLER
Student Trainee

(Sgd.) MANUELITO V. DELEGENCIA

Director, BAS POC

DAILY TIME RECORD

JOEMARIE D. GUILLER
For the month of February 1-30, 2012
Official hours for arrival
and departure
A.M.

Regular days_______
Saturdays_______

P.M.

Days

Arrival

Departure

Arrival

Departure

1
2
3
7
8
9
10
14
15
16

8:00
8:00
8:00
8:00
8:00
8:00
8:00
8:00
8:00
8:00

12:00
12:00
12:00
12:00
12:00
12:00
12:00
12:00
12:00
12:00

1:00
1:00
1:00
1:00
1:00
1:00
1:00
1:00
1:00
1:00

5:00
5:00
5:00
5:00
5:00
5:00
5:00
5:00
5:00
5:00

29

17
21
22
23
24
28
29
30
31

8:00
8:00
8:00
8:00
8:00
8:00
8:00
8:00
8:00

12:00
12:00
12:00
12:00
12:00
12:00
12:00
12:00
12:00

1:00

5:00

1:00
1:00
1:00
1:00
1:00
1:00
1:00

5:00
5:00
5:00
5:00
5:00
5:00
5:00

I certify on my honor that the above is a true and correct

report of the hours of work performed, record of which was made
daily at the time of arrival and departure from office.
(Sgd.) JOEMARIE D. GUILLER
Student Trainee

(Sgd.) MANUELITO V. DELEGENCIA

Director, BAS POC

Appendix F. Performance Rating

PERFORMANCE RATING
Students Name: JOEMARIE D. GUILLER
Performance Rating: ______________
Comments:________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
____________________________.

MANUELITO V. DELEGENCIA
BAS POC Regional Director
Criteria:
Physical Appearance
Courtesy
Human Relations

15%
15%
20%
30

__________
__________
__________

Punctuality and Attendance

Initiative
Stress Tolerance

20%
15%
15%
100%

31

__________
__________
__________