Document No :

DOCUMENT CONTROL PT.JEL/CJP/QAQC/WPP-002

PROCEDURE Revision : 5
Pages : 1 of 3

SCOPE

This Document Control Procedure covers for Mechanical, Electrical, and Piping
Fabrication & Erection work for Central Java Project at Site.

1.0 All documents affecting quality shall be controlled and maintained. Each
department Manager is authorized to approve documents, or to assign a designate.

2.0 Documents shall be released and controlled by the department having the
responsibility for that document.

3.0 Detailed procedures are available for each department. Procedures shall include
instructions for assuring the correct issue is in use, removal of invalid or obsolete
documents, and identification of any obsolete documents that must be retained for legal
and/or knowledge-preservation purposes.

4.0 Forms used for documenting activities related to this system shall contain an
identification number except for any form developed and purchased prior to the release
of this document and forms generated by the job system computer.

5.0 Document Controller (QA/QC)

The Document Controller shall have control over the following documents:
Quality Manual
Quality Procedures
Inspection Instructions
Drawings to be control as follows:

a) Received engineering documents and drawings 3 copy- 2 copy original size

and 1 copy A3 size (Supply by Client)

b) Check, verify and issue the drawings and documents to project team and
production department with transmittal.

c) Maintain and update document register

d) Raise drawing clarification for any discrepancy & doubt etc.

e) Documents and drawing only valid using at site must be stamp

“CONTROLLED COPY” with “Received Date”
Assuring the latest released/issuing drawing or document will be reaching at
site supervisor by giving transmittal with acknowledgement signature to the
concern or respective in charge engineer’s or department and to make sure all
old drawing/document must be return back from site to document controller
and stamp as superseded/obsolete to avoid using this old revised at site.

f) Any new revision or modification drawing must be immediate circulate in all

 Document No :

DOCUMENT CONTROL PT.JEL/CJP/QAQC/WPP-002

PROCEDURE Revision : 5
Pages : 2 of 3

department and engineer’s concern by email and follow with the transmittal
and hard copy with official “CONTROLLED COPY” with “Received date” and
make sure supervisor at site will receive on time for the immediate
implementation of any changes according the new revision.

g) Document controller fully responsible and follow up each activity as per below
flow chart attachments.

Document Control Flow Chart – Any new documents received in engineers

immediately update on PC and prepare out going transmittal submit to client
as per flow chart Attachement-1.

Drawing Control Flow Chart – Any new drawing received stamp and update
on PC (Log Sheet). All the drawing & procedures should be distribute as per
flow chart Attachement-2.

Notice of transmittal of Information – Make new transmittal with based on

engineers documents submission to client and get signature on return copy
keep filing. After received same document update the status and distribute to
all department. (Attachement-3)

Command Sheet – if received any commands from client. Document

controller immediately scan and return to concern engineers follow up and
action. After revised that same documents make new transmittal submit to
client. (Attachement-4)

Log Sheet – Construction drawing, based on site requirements make copy

each departments and update on log sheet and get signature concern person
and issued further works. (Attachement-5)

h) Maintain “As-built” drawing and final submission to client for record.

7.0 Purchasing Department

a. The Purchasing Department shall have control over the following documents:
Purchase Orders
Approved Vendors List

8.0 Human Resource Department

a. The Human Resources Department shall have control over the following
Documents:
 Document No :

DOCUMENT CONTROL PT.JEL/CJP/QAQC/WPP-002

PROCEDURE Revision : 5
Pages : 3 of 3

New Employee Orientation

Employee Handbook
Training Manual
9.0 ATTACHMENT
Attachment-1: DOCUMENT CONTROL FLOW CHART
Attachment -2: DRAWING CONTROL FLOW CHART
Attachment -3: NOTICE OF TRANSMITTAL OF INFORMATION
Attachment -4: COMMENT SHEET
Attachment -5: LOG SHEET
 Attachment-1
DOCUMNET CONTROL FLOW CHART
PTJEL SC BTG
ENGINEERS Document Controller (QAQC) Document Controller Responsibility Group

1.Procedures Transmittal - 2 copy Received

2.Method Statement send to SC BTG DC by Hard Signed copy-1 keep BTG
3.RFI- Request for Information copy Signed copy-2 return JEL

Scaning documents send by Review/Comments -

Received copy-2
paper Document Status
Register on PC
Return to DC

Scaning and registered

Return to DC
to PC
Correction

Received Get sign JEL

Hard copy return to JEL

Register status on PC

Scaning
Transmittal and
No comment inform to Documents
Engineers
If any comments

Upload on PDOC
 Attachment-2
DRAWING CONTROL FLOW CHART
SC BTG PT.JEL SUB-CNTRACTORS
Document Controller Document Controller (QAQC) Construction Document Controller (QAQC) Construction

New Drawing 3 Copy

Received Stamp date
- Original Size 2 Copy
- A3 Size 1 Copy

Take copy
(A3 size 1 copy)

Update On master List

To PC

Make Stamp by Controlled Copy-2 (Org.)

1)Master Copy (Org.)
2)Controlled Copy-1 (A3)
3)Controlled Copy-2 (Org.)
4)Controlled Copy-3 (A3)
Master Copy (Org.) keep
by QA/QC
Make Log sheet
(Attachement-5)
Take Copy
(A3 size 6 Copy)
Controlled copy - 1
(A3)(QC Inspector)
Controlled Copy-3 (A3)
Update On master List
To PC
Controlled Copy-2 (Org.)
keep by QA/QC Make Stamp by
Make Stamp by 1)CC 3-1 (Cons)
1)CC 1-1 (Cons) Take Copy 2)CC 3-2 (Engineer)
2)CC 1-2 (Engineer) 3)CC 3-3 (Work man)
(A3 size 6 Copy)
3)CC 1-3 (Work man) 4)CC 3-4 (Work man)
4)CC 1-4 (Work man) 5)CC 3-5 (Work man)
5)CC 1-5 (Work man) Controlled copy - 3 6)CC 3-6 (Work man)
6)CC 1-6 (Work man) (A3)(QC Inspector)

Revision Drawing 3 Copy

Received Stamp date
- Original Size 2 Copy
- A3 Size 1 Copy

Take copy
(A3 size 1 copy)

Update On master List

To PC

Superseded Dwg list Superseded Dwg list

Inform to inform to Sub Con Cons.
Construction/Sub Con
Superseded Dwg
Superseded Dwg collect &
collect & return to
return to PT.JEL DC
Sub Con DC
Superseded Dwg Collect Superseded Dwg collect &
Superseded Dwg Collect
from PT.JEL return to PT.JEL DC

Return to SCBTG Master

copy and Controlled copy -
1,2,3

Issue to New drawing

Controlled Copy-2 (Org.)

Make Stamp by Controlled Copy-3 (A3)
1)Master Copy (Org.)
2)Controlled Copy-1 (A3)
3)Controlled Copy-2 (Org.)
Update On master List
4)Controlled Copy-3 (A3)
To PC

Master Copy (Org.) keep

Controlled Copy-2 (Org.)
by QA/QC
keep by QA/QC
Make Stamp by
1)CC 3-1 (Cons)
Make Log sheet 2)CC 3-2 (Engineer)
(Attachement-5) Take Copy
Make Stamp by 3)CC 3-3 (Work man)
1)CC 1-1 (Cons) (A3 size 6 Copy) 4)CC 3-4 (Work man)
2)CC 1-2 (Engineer) 5)CC 3-5 (Work man)
Take Copy
3)CC 1-3 (Work man) 6)CC 3-6 (Work man)
(A3 size 6 Copy) Controlled copy - 3
4)CC 1-4 (Work man)
5)CC 1-5 (Work man) (A3)(QC Inspector)
Controlled copy - 1 6)CC 1-6 (Work man)
(A3)(QC Inspector)
 Attachment-3
PT.JURONG ENGINEERING LESTARI.

PT.JURONG ENGINEERING LESTARI

MASPION PLAZZA,10th FLOOR TEL: +622164701178 FAX: +622164700978
JI.GUNUNG SAHARI KAV.18 COMPANY REGISTRATION NO : 01.071.038-2-059-000
JAKARTA INDONESIA 14420 WEBSITE: PTJEL.COM

NOTICE OF TRANSMITTAL OF INFORMATION

PROJECT CENTRAL JAVA PROJECT TRANSMITTAL NO. CJP/PT.JEL -TR - 001

TO SC BTG Division DATE 10-Nov-17

ATTN Mr.Iwasaki san JOB NO. 30025-01

PLEASE FIND ATTACHED THE FOLLOWING FOR A - INFORMATION/ACTION

DRAWING/VENDOR DATA B - REVISION

SPECIFICATION C - APPROVAL

INSTRUCTION D - CONSTRUCTION

PHOTOSTAT COPY OF LETTER E - REQUESTED

SUBMISSION F - FINAL HANDOVER

x PROCEDURE/DOCUMENT G - REVIEW & COMMENTS

Drawing No.
Item No. of
or Rev. Title For Remarks
No. Copies
Vendor's Doc. No.

1 PTJEL/CJP/GEN/WPP -004 0 WPS/PQR GENERAL C 1 set

PLEASE ACKNOWLEDGE AND RETURN THE RECEIPT OF THE DUPLICATE

② ①

Date: Date:
RECEIVED BY SC BTG DC PRESENTED BY PT JEL DC

③ ④

Date: Date:
REVIEWED/COMMENTED BY SC BTG RESPONSIBILITY GROUP RECEIVED BY PT JEL DC

DC QOHSER-09
 Attachment-4

PT.JURONG ENGINEERING LESTARI

PROJECT :
CENTRAL JAVA PROJECT
COMMENT SHEET
Transmittal No.
Date
Dwg/Doc No. (Rev.No.)
Title
No. Comment

Date:
Reviewed/Commented by SC BTG Responsibility Group
 LOG SHEET LIST DRAWING ATTACHEMENT-5

( √ ) Controlled PT.JEL-INTERNAL-001
INTERNAL TRANSMITTAL ( ) Uncontrolled DATE: 5-Jan-18
DRAWING No. / WBS CODE TRANSMITTAL No. No.of Person to Distribution Return
No. Rev. DESCRIPTION STATUS Register (A3) Signature Signature Remarks
No. FROM SCBTG Sets Receive Date Date
DWG No. 74241-0752 TURBINE BUILDING UNIT-1 / SECTION DETAIL OF 3rd
1 2 FC CJ-SBG-JEL-M-T-00054 1 Controlled copy1-1 Ramalingam
WBS CODE FLOOR (2)
DWG No. 74241-0753 TURBINE BUILDING UNIT-1 / SECTION DETAIL OF 3rd
2 2 FC CJ-SBG-JEL-M-T-00054 1 Controlled copy1-2 Sudharmano
WBS CODE FLOOR (3)
DWG No. 74241-0754 TURBINE BUILDING UNIT-1 / SECTION DETAIL OF 3rd
3 2 FC CJ-SBG-JEL-M-T-00054 1 Controlled copy1-3 Arief
WBS CODE FLOOR (4)
DWG No. 74260-0551 TURBINE BUILDING UNIT-1 / ARRANGEMENT OF STUD
4 3 FC CJ-SBG-JEL-M-T-00054 1 Controlled copy1-4 Kamal
WBS CODE BOLT NO.1
DWG No. 74260-0552 TURBINE BUILDING UNIT-1 / ARRANGEMENT OF STUD
5 3 FC CJ-SBG-JEL-M-T-00054 1 Controlled copy1-5 Suresh
WBS CODE BOLT NO.2
DWG No. 74260-0553 TURBINE BUILDING UNIT-1 / ARRANGEMENT OF STUD
6 3 FC CJ-SBG-JEL-M-T-00054 1 Controlled copy1-6 Berto
WBS CODE BOLT NO.3

( ) Project Manager ( ) Mechanical Chief ( ) QC Inspector

( ) Site Manager ( ) Piping Chief ( ) Supervisor
( ) Boiler Construction Manager ( ) Electrical Chief ( ) Forman
(v) STG Construction Manager ( ) Instrument Chief ( ) Work Man
( ) E&I Construction Manager ( ) Civil Chief ( ) Others
( ) HSE Manager ( ) Mat'l Controller
( ) QC Manager