Design and Implementation of an Online Clearance System for Graduating Students of

University
Project Domain / Category
Web Application

Abstract/Introduction
The internet has changed the face of the world and made receiving and sending of
information spread widely and easily, this can be done at the tips of people hand and
without wasting any time. Compared to when internet has not evolved, before
information could be received another end, it takes time depending on the distance of
the journey. Online clearance system is a web-based system which makes use of the
internet. Most of the universities don’t have such online method of clearance which
creates the overhead for students of going from department to department to sign the
forms. The form given to student must be signed by the following; University Liberian,
Head of department, Sport official, Dean of student affair, Accounts, Café/Mess etc.

So, the aim of this project is to develop a web-based Clearance system through which
graduating students will be able to complete the process of clearance from anywhere.
He/She will not have to physically visit the University and concerned departments for this
purpose. It will also lead in saving of the time and the cost of transportation from one
location to another.

Functional Requirements

Types of users

 Admin
 Student
 Liberian
 Head of department
 Sport In charge
 Dean of student affair
 Accounts In-charge
 Café/Mess In-charge
Types of interface:

 Admin interface
 Student interface
 Separate interface for concerned departments.

Admin Panel:

1. Login/Logout procedure for the Admin user.

2. Admin has record of all the registered users/students.
3. Admin have rights to accept the users/students clearance request if any dues are
not pending.
4. Admin have rights to reject the users/students clearance request if any dues are
pending.
5. Admin has information of all the departments of clearance section.
6. Once admin receives a clearance request, then the admin will forward the request
to the concerned department.
7. The concerned department will give feedback on the clearance report to the
admin.
8. Admin can generate the clearance receipt after the clearance procedure in case of
any dues are pending.
9. Admin must upload the clearance receipt of the concerned student account.

Student Panel:

1. Login/Logout procedure for the Student.

2. User /Student will create a request for the clearance.
3. Student can download the “clearance receipt” and print the voucher. Pay the dues
in the account section.
4. Student upload the paid voucher.

Tools:
HTML, PHP, MySQL, Xampp / wamp server, PHP Report Maker / PHP Reports / Any other
supportive tool for Report generation
Supervisor:
Name: Saima Jamil
Email ID: saima.jamil@vu.edu.pk
Skype ID: duaa.khan26