Our focus About PwC www.pwc.

com/ke

• Payroll is a critical business function, we ensure timely and 100% accuracy At PwC, our purpose is to build Our payroll solutions team is in
in statutory compliance.
• We are business partners – Therefore quality and customer satisfaction is
trust in society and solve important
problems. We help organisations
get their payrolls right and remain
place and ready to support you, with
a designated payroll professional
to manage your account from the
PwC Kenya –
Payroll solutions
priority.b We pride ourselves in the personalized service we provide to each
and every one of our clients. compliant in the ever changing and outset, and an operations manager to
complex regulatory environment. oversee quality and responsiveness.
• Processing pay components and benefits in line with tax, statutory
deduction rules and company benefit management policies We’ve invested significantly in This, combined with good continuity
• One other priority is to take away the payroll compliance pressure and our people, processes and systems of knowledge and experience of
workload away from you, so you can focus on managing your core business. to develop a unique approach to operating similar payrolls, will
manage the challenges of payroll. help deliver a smooth efficient and
• Data validation and sanity check Using our extensive knowledge in unparalleled breadth and depth
• Smooth year-end related work plan and execution the payroll industry and feedback services you demand.
• Data security and confidentiality from our clients, we tailor every
payroll engagement to ensure it’s Your business is unique, we will
relevant and provides value for each provide you with high quality
specific organization. fast and hassle-free web based
payroll solutions. We will emphasis
Our approach At the heart of our team are importance of building a long-
qualified and experienced payroll term relation , which is vital in our
PwC follows a standard implementation plan which includes: specialists/employment tax experts profession.
who combine practical experience
• Set-up, testing and go-live with the latest industry knowledge. PwC refers to the PwC International
• Schedule and checklists for any necessary interface development We keep up to date with evolving network and/or one or more of its
employment tax legislation so that member firms, each of which is a
• Testing, training, workflow and process development separate, independent and distinct
you don’t have to, and provide access
to specialist knowledge that helps legal entity in separate lines of
System study keep your organisation compliant service.
PwC offers end-to-end payroll outsourcing services through
• Service scope and understanding -Sign-up and well informed.
a state-of-the-art, web-enabled payroll system.
• Data migration and processing
• Data cleanup and validation Cooperation with PwC you will Contact us Our payroll solutions main focus is to offer a cost effective and
receive well researched and accurate secure data processing platform in compliance with all
Obed Nyambego applicable laws and regulations. A special archival environment
developed best-of-breed payroll Director with a special focus on data security and confidentiality
Past run solutions that is tailored to + 254 (0) 719 866 255 management.
•$XGLWFDOFXODWLRQVIRULGHQWLĺFDWLRQRIJDSV your organization’s needs. Let obed.nyambego@pwc.com
• Draw-up of standard operating procedures
the specialists take care of your We serve a number of leading local & global organizations across
(SOPs Andrew Ondieki various economic sectors.
payroll. Choose our innovative, Senior Manager
industry leading and web-based • Our trained and qualified team collaborate with clients to help
+254 (0) 717 667 132
them to overcome their employment tax challenges and answer
full outsourcing package. andrew.m.ondieki@pwc.com
Parallel run all their questions.
• Comparison of output – data validation and Get in touch and speak to Kennedy Kyalo • We offer high quality payroll services to small, medium and large
Senior Manager scale companies across the globe.
sanity checks one of our payroll service + 254 (0) 743 794 531
• System Integration team member to discuss your • We follow a single point of contact (SPOC) approach, this saves
kennedy.kyalo@pwc.com
• Complete customization of systems and processes
requirements. time, reduce risk and cost optimisation.
• Our team of payroll and employment tax specialist have
significant experience, expertise and knowledge from multiple
Data Classification: DC0
Live run This document does not constitute professional advice. The information in this document has been obtained or competencies.
derived from sources believed by PricewaterhouseCoopers Limited (PwCL) to be reliable but PwCL does not
•3D\UROOSURFHVVLQJLQRIĻLQHV\VWHP represent that this information is accurate or complete. Any opinions or estimates contained in this document • We leverage on the PwC global network expertise to address any
• Level 1 check by processing team represent the judgment of PwCL at this time and are subject to change without notice. Readers of this critical cross border issues and provide relevant solutions.
publication are advised to seek their own professional advice before taking any course of action or decision, for
• Level 2 check by team leader with input and which they are entirely responsible, based on the contents of this publication. PwCL neither accepts or assumes • We subscribe to very high standards of data privacy code and
any responsibility or liability to any reader of this publication in respect of the information contained within it or
variance for any decisions readers may take or decide not to or fail to take. keep clients documents and information in strict confidentiality
• Release payroll reports to web-based system for © 2018 PricewaterhouseCoopers Limited. All rights reserved. In this document, “PwC” refers to
• We have standardized operating procedures and a payroll
PricewaterhouseCoopers Limited (a limited liability company in Kenya, which is a member firm of
employees PricewaterhouseCoopers International Limited (PwCIL), each member firm of which is a separate legal entity. software system that enable us to deliver high-quality and value-
(18-21953)
add solutions.
 • Advise employers on how to increase efficiencies, ensure accuracy and
Services we provide manage the risks inherent in their payroll functions.b
Submissions Employer self-information view

• Preparing policy documents on administering payroll benefits Reimbursement claims Single point of contact ensuring
access to a wide range of PwC
Domestic payroll services • Calculation of termination dues
employment tax and payroll experts
• Payroll database set up & Maintenance • Optimise the effectiveness of your payroll people, processes and systems & professionals
• Net salary, tax and statutory computations • Remediate any payroll errors and ensure robust controls and processes are Statutory deductions proof Company policy guidelines
in place submission
• Payroll and non-payroll reimbursement processing
• Offer cross-border payroll solutions that mirror our clients international
• Tax & statutory payments and filing compliance. model
Employment Tax Query Access to quality service for a
• Tax authority payroll audit support and closure of any outstanding PAYE management reasonable price
matters. Payroll/reimbursement payslips for
• Year-end support: issuance of end year PAYE certificates (P9A cards) mock all periods
test of annualized tax computation, on-site help desk Fully managed payroll solution
• E-solutions (employer/employee self-service (E’SS) support through web-
based portal) PwC uses a state-of-the-art payroll architecture to manage and provide payroll
solutions across all sectors and clients sizes. We offer an online employer
• Internal payroll systems reviews
and employee self-service portal (E’SS) to address all payroll needs. We will
• Salary simulation support help define your payroll challenges and give you directions and solutions. We
• Preparation and transmission of payroll accounting data. can design a payroll solution that is efficient and tailored to meet your exact
business needs saving your organization time and money and at the same time
• Employee leave management
be compliant and well transformed.
• iTax PAYE reconciliations to payroll ledger, plus ledger to payroll.
Features Benefits
• Change management payroll support in case of merger, acquisition or inter-
entity transfers • Flexibility in managing complex payrolls that allows organizations retain
in-house control over data. For (employer) client For employees
Global payroll services! • Automatic upgradation with respect to tax and statutory updates Access to PwC network of payroll/ Real-time access to compensation
• Initial set-up, transition services and payroll registration, if required, with • Enhanced user accessibility to meet your optimum business requirements. employment tax professionals. details through e-payslips.
local tax and statutory authorities • Increased employee productivity & motivation – pay both timely correct High level and flexible and fully Online query management within
• Monthly payroll processing and calculation of tax on all earnings/benefits every time and payslip records web access. tailored solutions. the stipulated time frame.
in kind • Efficient integration with less effort – a totally smooth transition Efficient and hassle-free tailor made Flexibility to pay annual or pro-rata
• Calculation of statutory and any other deductions • Enhanced control on security and confidentiality of data payroll solutions and local support, claim reimbursement .
• All local payment, reporting and filing with authorities as required by local • Effective data back-up and management advice and guidance.
laws
• Capable of all types of payment processing: Regular computation, arrears Customised reports and analysis Non restricted web-based access
• Ongoing and year-end reporting and compliance with local laws and computation, and complex adjustments with variance report useful for to YTD individual payroll reports -
regulations management review and planning. payslips.
• Integrated leave management system
• Access and provision of e-system generated payroll reports
• All standard reports for payroll, customised reports, tax and statutory Risk management on payroll related Compensation and reimbursement
• Provision of payroll advice and help-desk support for assignees and client reports for return filing matters. claims processed.
payroll staff with complete confidentiality
Efficient, timely reporting and Security and confidentiality in
• Provision of regular updates on payroll legislation changes in each PwC KE’s employer self-service portal (ESS) statutory compliance support. maintaining individual data.
jurisdiction
Payroll processing support and Personalised query management
• Expatriate shadow payroll consulting & processing Submissions Employer self-information view consulting for expatriate staff. support to employees.
• Employee benefit analysis.
Flexible plan declaration/Cost To Web- based YTD payroll reports Class leading flexible payroll
• East and Central African Countries (EAC) payroll compliance and Company (CTC) structuring technology that accommodates
coordination. changes in benefit management
Income tax declaration Effective communication and easy
access to information for decision policy.
Other allied payroll solutions making process. Data privacy policy – guarantees
• Tax administration review of local employees Update PIN/dependent details Access to professional confidentiality and data accuracy.
• Preparation and filing of tax withholding return assistance focused on long-term PwC’s strong presence across
achievements. the globe – inter territory payroll
• Payroll compliance reviews/consulting and advisory.
coordination.
• Payroll Due Diligence procedures
• Support in submission against outstanding/defaulter notices Multi- industry payroll solutions.