SS - GEN-12-Final Road Safety Standard Rev 03

DOC. SAFETY DIVISION STEEL WORKS EFF. DATE 01.05.
2008
STANDARD
DOC. # SS/GEN-12 TITLE Road Safety REVISION 03
SHEET 1 OF 22 DUE FOR 30.04.09
REVISION
COMP. Agam Kumar SIGNED DATE 30.04.08
BY
AUTH. P K Singh SIGNED DATE 30.04.08
BY
1.0 Purpose: This document establishes the minimum acceptable mandatory requirements to develop
and maintain safe and defensive driving practices, and it also establishes the level of safety appropriate
for achieving the goal of zero incidents on Road.
TATA Steel road safety process has two parts:
• Improve and sustain the driving skills and attitudes of drivers.
• Use of Fit vehicles and to impart appropriate training to road users.
This standard is intended to supplement, but not supersede, any applicable government regulations.
2.0 Scope: This standard applies to all people who use the roads or operate equipment at any site of
Tata Steel. It includes contractor employees, visitors as well as Tata Steel own employees. It also
applies to cyclists, drivers of ―Two Wheelers/ Four Wheeler/ Heavy vehicles‖ and pedestrians. Out
locations may use by customizing it, along with Local road safety standard (if any)
Driver is defined as either of the following:
A person ( Employee/visitors/contractors/suppliers) who drives an approved motor vehicle (e.g.,
company vehicle, personal vehicle, or transporters vehicle),
Employee who drives a company vehicle for personal reasons.
3.0 References: Dupont driving Safety Manual , Central Motor Vehicle Rule 1989
4.0 Responsibility:
Line Management
Road Users
Safe behavior on the roads is an integral part of our on- and off-the-job safety. A key element of those
principles is that safety and health is a line management responsibility. However, even the best-intended
and best-designed Road safety standard cannot be effective without trained and motivated people.
To achieve excellence in Road Safety, all concerned have important role to fulfill. These responsibilities
are summarized below.
4.1 Management shall have the following responsibilities:
Develop and help ensure implementation of driving safety standards for department, divisions,
out locations as appropriate.
To ensure that this standard is made available to and understood by all employees,
contractors/transporters/vendors and visitors in their areas of responsibility.
To ensure that employees, contractors/transporters/vendors and visitors are appropriately
trained to drive.
Investigate thoroughly all Road related / motor vehicle incidents and collisions.
Recognize and reward the safe drivers.
DOC. SAFETY DIVISION STEEL WORKS EFF. DATE 01.05.2008
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Verify that safe driving training is imparted to and successfully completed by all drivers in the
organization.
4.2 Road users shall have the following responsibilities:
Adhere to mandatory requirements of Tata Steel standards and other Government’s Rules and
Regulations.
Comply with driving laws and regulations within the Works and out side the Works.
To ensure appropriate driving safety training has been received and successfully completed.
Report all road / vehicle related incidents and collisions.
Note: Management should use Root-Cause Failure Analysis ( RCFA) for finding the cause of any
incidents and PIR must be logged in SEMS.
Line management and drivers are mutually responsible for avoiding potentially hazardous situations on
road.
Definitions
Company business: in the context of this standard, activities conducted on behalf of Tata Steel via a
company, rental, or personal vehicle on public roadways and inside Works.
Driver: any employee, contractors/transporters/vendors and visitors, who drives an approved motor
vehicle on Tata Steel business or drives a company vehicle for personal reasons.
Company vehicle custodian: the Tata Steel employee who is assigned a company vehicle or personal
vehicle and responsible with its safe operation and maintenance.
Company vehicle: a motor vehicle owned or leased by Tata Steel and assigned to a particular person,
department , division or at site.
Motor vehicle: any type of motorized transport designed or used to transport people or materials. This
definition excludes bicycles and vehicles that run on rails.
Motor vehicle collision: any occurrence involving a motor vehicle that results in property damage
and/or bodily injury or dangerous occurrence or near misses.
Motor vehicle incident: any occurrence involving a motor vehicle that results in property damage while
the vehicle is legally parked and unoccupied.
Personal vehicle: a vehicle that is owned and used by an employee on company business.
Rental vehicle: a vehicle obtained from the Tata Steel-designated preferred rental car agencies for
temporary use to travel on company business.
Having appropriate Company vehicle: a motor vehicle owned or leased by Tata Steel and
assigned to a particular person, department , division or at site or personal vehicle of
employees, contractors and visitors
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Trailing indicator: results-oriented metric that gauges safety performance by measuring past efforts,
loss events, problem areas, and past trends and is used in comparisons.
Leading indicator: process-focused metrix used to predict emerging issues by measuring the presence
of safety in areas that are known to affect the trailing indicator
5.1 Regulatory requirements
All drivers, contractors, transporters, vendors and visitors must follow all government laws and
regulations concerning driving, including
• Following alcohol/illegal drug prohibitions.
• Having a valid driver’s license or permit to operate the vehicle being driven.
• Maintaining vehicles that are being driven on in roadworthy condition.
• Obeying all traffic signages and regulations.
• A valid vehicle pass for driving the vehicle at Tata Steel Locations.
5.1.1 Painting of vehicle registration number
Registration number of motor vehicles entering the Works must be marked as per the guide-lines of
Central Motor Vehicle Rules,1989. For further details, one may refer to the circular no. CSE/64-
1279/04, dt. 18.12.2004.
5.1.2 Motor vehicle records

The Department/Division may determine that of employees, contractors/transporters/vendors and
visitors motor vehicles records must be inspected and re inspected as management specifies.
5.2 Driver training

Drivers must complete all training appropriate to their levels of use. Family members are not permitted
to drive any vehicle within the plant.
5.2.1 Company vehicle custodians and personal vehicle

All employees who are company vehicle custodians, or personal vehicle shall take driver safety
training.
Driver accreditation must be completed at least every two years. Driver training shall consist of
some combination of personal experience, classroom study, through videos, and practical skill
development by professional agency. The Department/division shall determine any training or
retraining beyond this minimum standard.
Company vehicle custodians shall help ensure that any non-Tata Steel employee driver of a
company vehicle has a valid driver’s license and appropriate road safety training.
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5.3 Safe driving audit/Observation

Management must ensure that a safe driving audit of company vehicle custodians, personal vehicle and
persons identified as Transportation drivers is performed at least once annually. Each
Department/Division/other locations may establish a more Transportation audit schedule.
Trained or experienced persons should conduct a safe driving audit. To be effective, this audit should be
a cooperative coaching effort between driver and rider. The purpose of the audit is to identify driving
deficiencies before they cause collisions or are reinforced as poor driving habits.
Department/Division may adopt, as a good practice, the use of a professional external driver training
organization auditor to perform an external audit to establish the driver’s skills and identify any areas
for improvement or additional driver training.
Department/Division should conduct road safety observation for their employees to improve
safe behavior amongst employees
5.4 Fitness to drive
In order to drive safely, employees / contractors and visitors must have sufficient strength, endurance,
agility, coordination, and reaction speed to meet the demands of driving. A driver must not operate a
vehicle when his or her driving ability is physically or mentally impaired. The recent onset of either
Medical (e.g., diabetes, high blood pressure, seizure disorder, or acute upper respiratory illness) or
mental (e.g., depression or anxiety) condition or use of medications, drugs, or alcohol can impair driving
ability.
Employees should exercise care for their own safety and the safety of others. If physical or mental
impairment is possible, the employee should request assistance. Someone to drive the individual or
alternatives should be provided. If employees are unsure, they should talk with Doctors/ physicians or
First Aid/ TMH - before driving. Once a diagnosis is established, TMH/First aid doctors or their
personal physicians must examine before returning to driving.
Drivers and staff of all outside trucks coming to Works will be barred from entering the Steel Works in
loose garments, without covered footwear/Safety shoe and safety helmet. This is as per the circular no.
CSE/64-447/2004 dt. 6.5.04 and CSE/64-662/04 dt. 13.07.04.
5.5 Incident/Accident Reporting

The line organization shall monitor vehicle-driving performance through a combination of trailing and
leading indicators.
The line organization shall use the SEMS database to capture the following trailing indicator
information, which shall be input by Department/Division/other locations through ITS resources:
• Motor vehicle collisions
• Motor vehicle incidents
• Vehicle-related fatalities
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• Vehicle-related lost Time injury/illness cases

• Vehicle-related record able injury/illness cases
• Statistics analysis and review
The line organization should consider using the following leading indicators in its vehicle driving safety
process:
• Number of collisions/incidents in a two year period by driver
• Number of drivers with more than one vehicle collision and/or vehicle incident per year
• Percent of drivers audited per schedule
• Percent of drivers trained per schedule
• Percent of drivers reviewing this standard annually
All collisions or incidents involving company, rental, personal or transporters vehicles being used for
company business shall be reported to line management and the business/region safety contact promptly
(e.g., within 24 hours) and as specified by the business or region.
When personal vehicles are used on company business and are involved in an incident resulting in
vehicle damage, the damage is not reimbursable because the conveyance allowance covers operating
expenses (e.g., fuel, oil, repairs, tyres, maintenance, insurance, and depreciation) that account for such
events.
All motor vehicle collisions/incidents shall be investigated and documented in SEMS system . Vehicle
collisions/incidents involving rental/transporters vehicles shall be reported to the all concern transporters
in addition to internal Tata Steel reporting.
All motor vehicle collisions/incidents involving company vehicles in which someone other than a Tata
Steel employee is driving must also be reported in SIRS .
5.6.1 Guidance on being a better driver

An alert driver is able to anticipate and compensate for hazards and manage the resulting risk in
continuously changing traffic conditions. See Appendix B for additional advisory guidance on how to be
a better driver.
5.6.2 Transportation of hazardous materials

Transportation of hazardous materials/dangerous goods must be done in accordance with applicable
laws and regulations.
5.6.3 Use of Cellular phones, other portable electronic devices, and other distractions
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The safe operation of a motor vehicle involves skill, a commitment to safety, and the driver’s total
commitment to the task at hand. A driver’s primary responsibility is the safe operation of the vehicle,
and no activity should interfere with that responsibility as driving is a risky activity. Thus, any use of a
cellular phone, or other portable electronic device while operating a motor vehicle must not be use while
driving which causes distraction.
Driver distractions consist of two types: cognitive distractions, which take the driver’s mind off the
driving task, and distractions due to physical manipulation of things, which take the driver’s eyes off the
road and/or hands off the wheel..
To minimize cognitive distractions, a driver should stop the vehicle at safe place for attending any
emergency calls or interacting with passengers. Cellular phones
Even hands-free cellular phones shall not be permitted while the vehicle is in motion or stopped in
traffic. At no time shall a conversation be held when driving with the phone out of its hands-free cradle
or held in the driver’s hand, regardless of how the call is initiated.
This section restricts to use of any of the following
• Built-in car phones, whether hand-held or hands-free models or with ear Plugs.
• Cell Phones/Mobiles
• Portable cellular phones located in a vehicle and used by the driver.
• Electronic equipment that might be operated in a vehicle.
The driver of any company vehicle must adhere to the following conditions while the vehicle is in motion
or stopped in traffic situations:
Drivers shall not initiate a call under any circumstances even in the emergency situations while
driving.
Incoming calls may be attended only after stopping the vehicle at a safer place
Other distractions
Other potential distractions include the following actions:
• Changing a radio station by retuning the radio / FM Channel
• Changing tape cassettes or compact disks
• Dictating mail into a hand-held recorder/Dictaphone
• Eating, drinking, or smoking
• Engaging in personal grooming
• Reaching for objects in the car
• Reading directions, maps, mail, magazines, or newspapers or checking SMS in Mobile
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• Talking to passengers in difficult traffic conditions

• Writing
5..6.4 Refueling of motor vehicles used for company business

Company drivers should adhere to the following when refueling company, personal, or rental vehicles:
Turn off the vehicle engine. Put the vehicle in park and/or set the emergency brake/ Hand
Brake. Disable or turn off any auxiliary sources of ignition
Do not smoke, light matches, or use lighters while refueling at the pump or anywhere else.
Use only the refueling latch provided on the gasoline dispenser nozzle for self refueling .
Never force the refueling latch on the nozzle into the open position.
Do not reenter the vehicle during refueling. If reentering the vehicle cannot be avoided,
discharge any static buildup before reaching for the nozzle by touching something metal (e.g.,
the vehicle door) away from the nozzle with a bare hand.
In the unlikely event that a static-caused fire occurs when refueling, leave the nozzle in the fill
pipe and back away from the vehicle. Inform to the concern agency for attending immediately.
Note: Although no case of a cellular phone causing an ignition at a petrol /diesel pump has been
documented, it is prudent to avoid using any portable electronic device while standing by an uncapped
vehicle gasoline/petrol/diesel tank.
5.6.5 Transportation of hazardous material

Hazardous material to be transported complying with the requiremnents given in sec
128 to sec 137 in Central Motor Vehicle Rules 1989 (Available in SNTI Library)
5.7 Motor vehicles used for company
To help ensure personal safety and acceptable crash protection, the following vehicles shall not be used
for business travel:
• Motorcycles
• Vehicles with no tops
• Vehicles with soft convertible tops
5.7.2 Vehicle condition & Equipment

To promote accident avoidance and crash protection, all vehicles shall be equipped, where applicable,
with the following in four wheelers:
• Hand Brake/ Parking Brake
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• Blinker
• Left and right side-rear view mirrors
• Seat belts
In Heavy Vehicle - As per the check list given in VIS for heavy vehicle ( refer
Transportation safety std)
As per the guide lines given in sec92 to sec 127 as per central Motor vehicle rule 1989
Refer to Appendix C for additional mandatory requirement and advisory guidance on vehicle selection
and maintenance.
Brakes, all lights, turn signals, windshield wipers, tyre condition and pressure (including spare), and the
horn should be inspected frequently and essential repairs performed immediately.
Custodians of company vehicles must maintain the company vehicle or personal vehicle according to
manufacturer’s guidance. The maintenance program is prescribed to confirm regular maintenance for
vehicle reliability/safety and also to confirm that a recognized or reputable service establishment
performs all repairs for warranty purposes.
Using personal vehicles for Company Business is discouraged. An employee should use a vehicle that
meets or exceeds established company standards for purchasing or renting vehicles or hiring vehicles
Regional advice should be followed regarding renting or driving in foreign countries
Vehicles should be used for their designated function. Vehicles should not be loaded beyond the
manufacturer’s specified capacities.
5.7.3 Seat belts
Use of safety belt during car driving inside works is mandatory and non-compliance to this requirement
will be considered as road safety violation. This is as per the circular no. GMW/CSE/7803/04 dt.
23.02.2004.
5.7.4 Headlights
Low-beam headlights should be used during operation of the vehicle to provide an extra degree of safety
in day time preferably. Headlights must be used on while driving in night/low illumination area. We
should use head light in Low beam (dip) and not in high beam to avoid glare to other road users.
5.8.1 Personal items

No explosives, ammunition, fireworks, weapons shall be stored or transported in company-owned or -
leased vehicles or in personal vehicles when used for company business or for coming at Work Place.
In extraordinary cases, security personnel and others may be allowed to possess weapons subject to the
approval of the Top Management.
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5.8.2 Vehicle familiarity

Different vehicle types and classes respond differently to driver inputs. Extra caution should be used
when the vehicle is unfamiliar. People familiar with driving small or midsize vehicles may not be equally
familiar with driving minivans, sport utility vehicles, and four-wheel drive vehicles.
5.9 Foreign travel considerations

Travelers to foreign locations are encouraged to use public or arranged transportation. Different
geographic locations have different laws, customs, and terrain. If a driver is not familiar with a location,
he or she shall become familiar, get training, and/or arrange with someone experienced with local
conditions to do the driving.
5.10 Driving safety network/communications

Department/ division that have many people who drive as a major portion of their jobs should establish
a network or other means to communicate information regarding driving safety (e.g., a driving safety
committee). The following are examples of network or committee functions that serve a particular
business, function, or region:
• Communicating key learning, metrics, and trends
• Developing and promoting business-specific guidelines for clarification, as appropriate
• Promoting safe driving
• Reviewing collisions/incidents
• Setting training standards
6. Management systems
6.1 Support resources
Apex Rail Road safety sub committee and Safety & Ergonomics department are available to assist
with the implementation of this standard. Company vehicles fleets are managed by a fleet management,
JUSCO and Equipment maintenance services department.
6.2 Management of records

Records shall be retained in compliance with the Corporate Records and Information Management
Program.
Businesses, functions, and regions shall record the number of collisions as described in Section 5.5.
Documentation of training as discussed in Section 5.2 shall be maintained.
6.3 Standard renewal process

This standard shall be reviewed and revised as necessary and, at a minimum, not later than five years
from the date of the last revision.
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6.4 Deviation process

Deviations from this standard must be dealt with the different circular given by the management of Tata
Steel. Deviation authorization must be renewed periodically preferably less than every two years.
Appendix A—Vehicle collision/incident report
Vehicle details:
1. Registration Number of vehicle :

2. Type of vehicle:
3. Vehicle pass number:
4. Safety Number:
5. Department under which vehicle is operating;
6. Name of the driver/employee to whom vehicle is assigned:
7. P.No./ Gate Pass number:
8. Brief description of collision /incidents:
9. Damage report of company property:
10. If the operator injured then details of injury by first Aid Station:
11. Doctor’s report if any:
12. Damage report of vehicle:
13. Is the vehicle collided with other vehicle? Yes/ No
14. If Yes , Details of the other vehicle in the same format:
15. Weather conditions at time of collision/incident:
16. Were seat belts worn?
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17. Was the accident alcohol related?

18. Was speeding involved?
19. Road conditions:
20. Last time the vehicle operator received driver training:
All incidents to be investigated as per the incident investigation technique trained by SNTI/ Du Pont
and PIR to be filled by the concern line managers of the department/ division
Appendix B—How to be a better driver
B.1 Defensive driving

Defensive driving is the practice of safe driving techniques. These techniques are used regardless of the
actions of others or of adverse conditions created by the environment or vehicle condition. Safe driving
techniques call for the driver to be prepared for a variety of potentially dangerous and often life-
threatening driving situations.
The defensive driving techniques listed below are the key observation steps known as the five steps of
defensive driving; . This is a system of eleven interlocking keys, based on common sense and logic.
1. Aim High in Steering.
Look ahead to where your vehicle will be 15 seconds or more from now. 15 seconds eye-lead time
provides advance warning of pending danger, giving you an additional margin of safety. Maintain a
legal speed appropriate to current conditions, and drive so you have control of your vehicle at all times.
2. Get the Bigger Picture.
To make the right decisions, you need total information. Not only 15 seconds ahead, but also all around
you. You need a full 360° circle of constant awareness. Be aware of blind spots.
3. Keep Your Eyes Moving.
To get the Big Picture requires constant scanning. Constant eye movement activates your full visual
potential and keeps you alert to the changing big picture. Identify the hazard, and manage the risk.
4. Maintain SAFE distance.
In addition to reaction time, you need S-P-A-C-E. Whenever possible, surround your car with space. If
you lose part of the cushion, work to get it back. Even in dense traffic, keep at least the front and one
side open. Avoid tailgaters! Remember to use the ―Two-Second Rule‖— leave a minimum of 2 seconds
between your car and the car in front of you. Leave more time when conditions suggest the need.
5. Make Sure They See You.
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Seek eye contact from anyone who could enter your path. If they are a threat and you don’t have their
attention, use your lights, turn signals, horn and other warning devices to alert them of your presence.
Keep visible and communicate.
6.Avoid Aggressive driving
If you find your self immersed in anger while driving, take immediate action to calm down
to your self, and give careful thought to your behavior
7. Keep a safe distance of two seconds between your vehicles and the vehicle ahead
add each seconds for every adverse driving condition
8. Keep your vehicle in excellent running condition
9. Never exceed the prescribed speed limit
10.Be cautious and slow down your speed at every intersections or road junction
11.Allow your self a little extra time for your journey, you will feel less stress and less likely to
involve in any incidents
12. Be alert while driving in One Way road as other road user may come from opposite side
13. Be alert with stray animals and if you see Dog/cow/goat by the side of road, slow down
your speed and cross carefully
These ―keys‖ are common sense, easy-to-use skills that will work in any vehicle in any traffic
conditions. Practice, and think through the thirteen steps, until applying them becomes a natural part of
your everyday driving.
B.2 Fatigue
Driver fatigue has been determined to be a contributing factor in many motor vehicle collisions. Often,
fatigue leads to increased reaction time, which can prevent the driver from reacting quickly enough to
prevent a collision.
Employees should be aware that unusually long driving distances coupled with work time could cause
fatigue. The employee should do whatever is appropriate to allow him or her to complete the trip safely
(e.g., traveling with other employees, staying overnight at a hotel, or using public transportation). Any
questions or concerns should be discussed with supervision before making the trip.
The following list includes some causes of driving fatigue:
• Driving after consuming a large meal
• Driving long distances at highway speeds (i.e., highway hypnosis)
• Driving long distances without getting proper rest (some experts suggest breaks every two hours)
• Driving several hours after a full day of work
• Driving without adequate ventilation and temperature control
• Ingesting various medications or controlled substances
• Insufficient rest
• Maintaining an improper driving position behind the wheel
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Knowing when you are tired

In addition to the obvious symptoms (e.g., heavy eyelids or head nodding), other signs of fatigue include
the inability to concentrate, clumsiness, and forgetfulness. Drivers should check to see if they could
remember what they observed in the last two miles. If drivers experience these symptoms, they should
give strong consideration to terminating their trips.
Businesses, functions, and regions may wish to set guidelines for preventing fatigue so that employees
understand that they are not expected to take unnecessary risks. Supervision should discuss expectations
with employees (e.g., staying in a hotel would be permissible rather than driving several hours after a
full day of business).
B.3 Vehicle ergonomics

Although the driving posture is mainly static, the driver’s body copes with external forces (e.g., curves,
unequal surfaces, vibrations, acceleration, and deceleration). To prevent the exacerbation of
musculoskeletal disorders, the driver should consider the following guidelines:
Beaded seat covers should not be used because they may act as a roller and reduce the
effectiveness of the seat belt.
For proper hand/wrist positioning on the steering wheel, bent wrists should be avoided by
adjusting the location of the hands or the tilt of the steering column.
Gripping the steering wheel with excessive force should be avoided when driving in stressful
situations (e.g., late for an appointment or stuck in traffic).
Head restraints should be positioned so that the middle of the restraint is level with the height of
the ear. The top edge of the head restraint should never be set lower than level with the top of
the ears. Head restraints set too low can have a detrimental effect and increase whiplash type
injuries.
Seats should be adjusted to a proper upright position.
Seats should be adjusted to meet personal body dimensions and to provide adequate lumbar
(i.e., lower back) support. If the seat is nonadjustable for lumbar support, a pillow may be
added for comfort.
Seats should be adjusted so that the knees are slightly higher than the hips.
Sedentary positions should be avoided for extended periods by stopping for a short walk or
stretch break.
The automobile interior temperature should be kept moderate.
When exiting the vehicle, twisting of the torso or knees should be minimized by swinging both
legs to the side and then stepping straight ahead.
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When loading or unloading the trunk or back seat, items should be kept close to the body to
avoid extended reaches and bent backs.
Wallets should be removed from back pockets before sitting for a long time because the wallets
may press on and irritate a nerve.
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Appendix C—Selection of company vehicles
The guidelines below should be considered when deciding whether to use a personal vehicle or a
company vehicle for business travel. This applies to all vehicles acquired by lease or purchase, as well
as rental vehicles.
C.1 Vehicle
Vehicle must incorporate with all safety features for the operator. For the safety of Tata Steel employees
and their families, employees may choose to consider these guidelines for selection of personal vehicles.
C.2 Tyres
Tyres of the same construction (e.g., radial ) shall be used on all four wheels. Tyres of different type
shall not be mixed on the same axle . Tyre condition to be maintained as per Tata steel Circular. Tyres
should be inspected at least every six months or (5,000 km) whichever comes first.
C.3 Vehicle maintenance

Vehicle servicing must be performed at least according to the manufacturer’s requirements and at the
appropriate time, mileage, and driving condition intervals specified in the vehicle’s operator’s manual.
All receipts for such servicing must be maintained and organized by the driver. No major vehicle repairs
to a company vehicle (e.g., replacement of brakes) shall be performed by the driver. Recognized or
reputable service establishments must do work.
Proper tyre rotation, replacement, inflation, and wheel alignment, as well as proper brake, shock, and
strut replacement all combine to maximize the safe handling characteristics of a motor vehicle. These
maintenance items require specific, ongoing attention by the driver and shall be thoroughly checked at
least at every servicing. Two wheelers with flat tyre is not allowed to ply inside Works and non-
compliance of this will be treated as road safety violation. This is as per the circular no. CSE/64-
980/05 dt. 03.11.2005.
Vehicle operators should follow the vehicle manufacturer’s operator’s manual as the primary guide to
vehicle maintenance and care.
For company vehicle custodians using the vehicles on company business, maintenance, repairs, and the
safe working condition of a vehicle are essential to safe operation. The vehicle operator is responsible
for this activity.
―On-line Vehicle Inspection System‖ facility has been introduced with facilities for self-certification on
suitability of vehicle by the owners/vendors on monthly basis. The system can be accessed through
logging on Internet site, www.tatasteel.co.in. this is as per the circular no. CSE/64-433/05 dt. 12.05.05.
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Appendix D
General Road Safety Rules for Tata Steel:
Pedestrians:
Walk on Foot path where ever it is made
Cross the road at Zebra crossing
Before crossing road first look right, then left and again right and ensure there is no vehicle
movement
Cross the road straight not zig –zag
For Cycling :
Before cycling, check tyre pressure, brake and condition of the cycle
Keep your cycle at a safe distance from the vehicle ahead of you.
Cyclist should always cycle on cycle track /path wherever made and if there is no Cycle path
then extreme left of road
Do not cycle abreast on the road
Two person on a cycle are not allowed
Do not carry such things on cycle which will create imbalance while cycling
At all railway level crossing, stop, look and then proceed
Slow down the speed of your cycle near check house and canteen
Be cautious While coming from side road to main road
Driving Two wheeler / four wheeler (Excluding Heavy Vehicle)
Before taking your vehicles on road check the fitness and road worthiness of the vehicle
Tread depth of tyre should be equal more than the thickness of match stick
Do not drive your two wheeler without ISI crash helmet with visor
Drive four wheeler with using safety seat belt
At the turning give proper signal at least 30 meter before turning and slow down your vehicle
speed also.
Drive your vehicle within specified speed limit
Do not use mobile phone while driving
Keep your vehicle always at the left of the road
Slow down the speed of your vehicle at Zebra crossing, check house, Canteen
Do not overtake from left side and overtake only after getting proper signal from the vehicle
ahead of you from right side.
Keep safe distance from the vehicle ahead of you (2 Second)
Do not park your vehicle at No parking Place
Do not drive the vehicle in alcoholic condition
Follow all road safety rules
Show your vehicle document on demand by the company’s officials
In case of emergency one can overtake other vehicle from right side with permission
Do not park vehicle on cycle track / Railway track / Blind turning / middle of road or at such
place which obstruct others and create unsafe situation
Do not abreast drive or talk to other employees while driving
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Give right of way to right side vehicle at Intersections

Keep your vehicle speed of 16KMPH Max while approaching at all Intersections or down slope
Avoid unnecessary driving during duty period (eg going out side the gate to eat Pan in A shift
duty during duty hours)
Do not carry any material which impair your driving
Driving Heavy Vehicles:
Check the fitness of the vehicle before taking it on road

Before driving your vehicle ensure that no one is beneath/ very near to the vehicle
Do not drive your vehicle during safety timing
Park your vehicle at Proper parking place
At all level crossing STOP. LOOK and then Proceed
Do not load the vehicle beyond its capacity
Do not allow any person on the deck of the vehicle
Drive your vehicle within specified speed limit
While reversing the vehicle helper must stand at rear right side to give signal to the driver
Slow down your vehicle at the turning
Do not overtake any vehicle
No person ( Driver or Helper) is allowed to lay down/slip or sit near the vehicle at parking area
Slow down speed of vehicle to avoid any spillage of material on road. In case of spillage
consequence Management will be applied as per circular for company’s or contractors vehicles
All heavy vehicle must be fitted with safety seat belt and driver and helper must use it
Safety at Railway level crossing:
Stop your vehicle before crossing all railway level crossing

First look right then left and again right before crossing Rail-Road junction
Allow the loco to cross the level crossing first
Do not park your vehicle near railway tracks
Do not enter into level crossing while the drop gates are lowering down
Do not park your vehicle on railway tracks
Stop your vehicle before STOP line when the drop gate is being closed/closed
Do not cross railway tracks at any other places than specified
Follow the ground crew instruction at level crossing.
Consequence Management for Officer vide circular no. CIRCULAR VP(S&S) / II 0 /07 date
10th July'O7
With the institutionalization of safety management system as part of Safety Excellence Journey, it
is expected that all officers understand and promote the importance of compliance to road safety
rules. However, of late it has been observed that some officers are still found violating the road
safety norms repeatedly. Hence, in order to bring about a change in attitudes and behaviour
amongst our Officers towards road safety inside the Works, following consequence management
system is being put in place with effect from ISdl July 2007.
1 st Road Safety Violation: Warning letter indicating the unsafe behaviour of officer for violating
road safety rules will be served. A copy of the same will be kept into personal file of the officer
STANDARD
REVISION
BY
BY
for record.
2nd Road Safety Violation within one year of first violation: Vehicle will be banned for entry
into the works for one week with simultaneous deduction of conveyance allowance for one week.
3rd Road Safety Violation within one year from 1st violation: Vehicle will be banned for entry
into the works for one month with simultaneous deduction of conveyance allowance for one
month.
4th Road Safety Violation within one year from 1st violation: Officer will be suspended for
seven days.
5th Road Safety Violation within one year from 1st violation: Officer will be dismissed from
the services of the company. .
Note : For detail refer the circular
Consequence Management for Non Officer vide circular no

VP (8&8) /144 / 2007
29th Aug'07
Consequence Management for Road Safetv Violators for all the Non- Officers at Jalttshedour Works
Effective 1St October 2007.
1 st Road Safety Violation: Warning letter indicating the unsafe behaviors of employee for violating
road safety rules will be served.
2nd Road Safety Violation within Six Months of 1st Violation: Vehicle will be banned for entry into the
works for Three days.
3rd Road Safety Violation within Six Months of 1st Violation: Vehicle will be banned for entry into
the works for Seven days.
4th Road Safety Violation within Six Months of 1st Violation: Vehicle will be banned for entry into the
works for Fifteen days.
5th Road Safety Violation within Six Months of 1st Violation: Vehicle will be banned for entry into the
works for One Month.
61h Road Safety Violation within Six Months of 1st Violation: Suspension of employee for 15 days
after the charge is established in the enquiry.
During the ban period if the concerned employee is found bringing his / her vehicle inside the Works
then the act
will also be treated as another road safety violation.
Based on the inputs on road safety violations from Safety & Ergonomics, concerned Chief / Head will
serve the notice of violation and requisite action in writing to the employee concerned with a copy to
Chief, Safety &Ergonomics.
With the introduction of above consequence management for non-officer employees, existing six days
defensive driving training for employees violating road safety rules will be discontinued with effect
from 151 October'2007.
Consequence Management for Contractors / Transporters/ visitors
All contracors / transporters or their employees or Visitor or supplier s will be dealt as per
Chief Operating Circularr # COO/012/2008 dated 10th January 2008 for any road safety
violation mentioned in the standard
STANDARD
REVISION
BY
BY
Appendix E
Safety during Monsoon
Rain reduces visibility and makes the road slippery hence Following precautions to be followed
while driving
Two Wheelers
• Drive slowly and carefully
• Keep the sufficient distance from the vehicle infront to avoid collision due to skidding
• Avoid water logged stretches as there may be open manholes or deep pits etc.
• While passing through water logged area , change to alower gear. Never change gears in
deep water
• Control vehicle speed using the clutch and keep the accelerator high to prevent water
from entering the exhaust pipe
• Cross the railway tracks slowly and at 90 degree
• Use head lights for better visibility to other road users
• Check tyre and tyre pressure. Worn out tyres are unsafe on wet road
Four Wheelers
• Drive slowly and carefully

• Keep the sufficient distance from the vehicle in front to avoid collision due to skidding
• Use wiper blades during raining
• Check brakes and steering
• Check tyres and tyre pressure. Worn out tyres are unsafe on wet road
• Avoid harsh braking and sharp turns . It may cause loss of steering control and lead to
the car skidding
• For slowing down shift to a lower gear and apply brakes gently
• Keep lights on , if visibility is poor
• Use heater and demister if required to cleared off mist on the windshield
Safety during driving in night/low illuminated area
• Dip the head lamp for oncoming traffic during night driving
• Maintain a speed such that you can stop within illuminated distance of the head lamps
• Use head lamp main/dip beam to alert other users on turn / cross roads
• Use aside indicator to indicate lane change or turning
• Put on the hazard warning switch in case of hazardous parking or if your car is disabled
to warn passing traffic
STANDARD
REVISION
BY
BY
FORM – A
Road Clearance format for partial or full closure of road
Request format
Ref:
Date:
Chief, Safety and Ergonomics
Re: Request for Stopping / Restricting / Diverting road traffic inside the works.
1. Name of Department making request
2. Name of the contractor / Agency
3. Name of the Job / Scheme No.
4. Description of the Job
5. Location where shutdown is required
6. Method in which the job is proposed to

be done.
Date and Time / Period of the

7.
shutdown. (when to when)
Details of precautions / arrangements

8. the agency proposes to make for safe
movement of the traffic.
9. Any other information
……………………………………………………………………
Representative of Department, taking shutdown
STANDARD
REVISION
BY
BY
2 (two) copies of the above to be submitted to Chief, Safety and Ergonomics well in advance to allow for proper
study/discussion/decision.
A sketch also to be enclosed for the area where Road shutdown is proposed.
FORM – B
ROAD PERMIT / CLEARANCE TO WORK
Ref:
Date:
The following conditions should be fulfilled.
1. Job Title
2. Method of doing work

Date and Time period of
3.
shutdown
1. Caution board, diversion board, and shutdown board
to be displayed at both side of barrication.
2. Protective Barrication to be done with corrugated
sheet as per the requirement
3. Two persons with red / green flag and whistle to be
deputed at both sides of the barrication to regulate
Details of precautions /
traffic.
4. arrangements to be made for
4. Red light to be provided on the barricaded portion to
safe movement of traffic.
avoid any incident in the night.
5. Strict job supervision at site and traffic control.
6. No material to be projected beyond barrication.
7. Safe work procedure to be made by the concerned
department and attached safety officer to the
department.
5. Proximity Hazard (if any)
After completing the jobs,
6.
roads should be restored.
Chief, Safety and Ergonomics
Permit to Road shutdown is being given subject to condition of fulfilling all Safety
norms of Road shutdown, otherwise it will be withdrawn.
PERMIT NO………………………………..
Name of the dept /
ROAD SHUTDOWN
Coordinator
Department
………………………………...
Contractor
………………………………….
STANDARD
REVISION
BY
BY
Designation
Contractor’s name &

Mobile / Phone No.
Contractor’s Supervisor
name & Mobile / Phone
No.
Work order No.

SS - GEN-12-Final Road Safety Standard Rev 03

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DOC. SAFETY DIVISION STEEL WORKS EFF. DATE 01.05.

4.2 Road users shall have the following responsibilities:

5.1 Regulatory requirements

5.1.1 Painting of vehicle registration number

5.1.2 Motor vehicle records

5.2 Driver training

5.2.1 Company vehicle custodians and personal vehicle

5.3 Safe driving audit/Observation

5.5 Incident/Accident Reporting

• Vehicle-related lost Time injury/illness cases

5.6.1 Guidance on being a better driver

5.6.2 Transportation of hazardous materials

• Talking to passengers in difficult traffic conditions

5..6.4 Refueling of motor vehicles used for company business

5.6.5 Transportation of hazardous material

5.7.2 Vehicle condition & Equipment

5.7.3 Seat belts

5.8.1 Personal items

5.8.2 Vehicle familiarity

5.9 Foreign travel considerations

5.10 Driving safety network/communications

6.1 Support resources

6.2 Management of records

6.3 Standard renewal process

6.4 Deviation process

Appendix A—Vehicle collision/incident report

1. Registration Number of vehicle :

17. Was the accident alcohol related?

Appendix B—How to be a better driver

B.1 Defensive driving

Knowing when you are tired

B.3 Vehicle ergonomics

Appendix C—Selection of company vehicles

C.3 Vehicle maintenance

Driving Two wheeler / four wheeler (Excluding Heavy Vehicle)

Give right of way to right side vehicle at Intersections

Driving Heavy Vehicles:

Check the fitness of the vehicle before taking it on road

Safety at Railway level crossing:

Stop your vehicle before crossing all railway level crossing

Consequence Management for Non Officer vide circular no

Effective 1St October 2007.

Consequence Management for Contractors / Transporters/ visitors

Safety during Monsoon

• Drive slowly and carefully

Safety during driving in night/low illuminated area

Chief, Safety and Ergonomics

1. Name of Department making request

2. Name of the contractor / Agency

3. Name of the Job / Scheme No.

4. Description of the Job

5. Location where shutdown is required

6. Method in which the job is proposed to

Date and Time / Period of the

Details of precautions / arrangements

9. Any other information

ROAD PERMIT / CLEARANCE TO WORK

The following conditions should be fulfilled.

2. Method of doing work

Chief, Safety and Ergonomics

Contractor’s name &

Work order No.

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