Technology and Livelihood Education

Technical Drafting
Module 6
Maintain Hand Tools, Drawing Instruments,
Equipment and Paraphernalia
LO 3. Prepare an inspection report of the hand tools,
drawing instruments, equipment, and paraphernalia
received in technical drafting
 8
Technology and Livelihood Education

Technical Drafting
Module 6
Maintain Hand Tools, Drawing Instruments,
Equipment and Paraphernalia
LO 3. Prepare an inspection report of the hand tools,
drawing instruments, equipment, and paraphernalia
received in technical drafting
 Table of Contents

What This Module is About........................................................................................................................i

What I Need to Know...................................................................................................................................i
How to Learn from this Module.................................................................................................................i
Icons of this Module.....................................................................................................................................ii

What I Know...................................................................................................................................................iii

LO 3. Prepare an inspection report of the hand tools, drawing

instruments, equipment, and paraphernalia received in
technical drafting
What I Need to Know....................................................................................................................1
What’s in...........................................................................................................................................1
What’s New: Multiple Choice.....................................................................................................2
What Is It...........................................................................................................................................3
What’s More: TEXT TWIST........................................................................................................8

What I Have Learned: Generalization.....................................................................................8

What I Can Do: Art of Mind.........................................................................................................9

Summary.....................................................................................................................................................10
Assessment: (Post-Test)......................................................................................................................11
Key to Answers........................................................................................................................................12
References.................................................................................................................................................13

What This Module is About

We have learned in the previous lesson about how to maintain hand tools, drawing
instruments, equipment, and paraphernalia. There are various activities that we encountered
such performing on safety procedures, following and identifying the procedures on cleaning
and identifying the malfunction hand tools, drawing instruments, equipment, and
paraphernalia. In this lesson we will discuss and give importance in following the standard
procedures in accomplishing and inspection forms such as Job order slip, Requisition slips,
and borrowers slip, and Inspection check list.
 What I Need to Know

At the end of this module, you should be able to:

1. Follow procedures in preparing an inspection report to the property custodian
(TLE_ICTTD7/8MT-0c-d-2)

How to Learn from this Module

To achieve the objectives cited above, you are to do the following:
• Carefully read the entire lesson.
• Take your time on going thru each lesson.
• Answer the pre-test honestly; the purpose of the pre-test is for you to
determine your prior knowledge before going thru the lesson and
activities.
• If you have a hard time to understanding the lesson and activities, please
do take a break. Having breaks between lesson and activities will give you
some space where you can absorb the lesson well.
• You can use the internet if you need more information about the lesson.
Icons of this Module
What I Need to This part contains learning objectives that
Know are set for you to learn as you go along the
module.

What I know This is an assessment as to your level of

knowledge to the subject matter at hand,
meant specifically to gauge prior related
knowledge
What’s In This part connects previous lesson with that
of the current one.

What’s New An introduction of the new lesson through

various activities, before it will be presented
to you

What is It These are discussions of the activities as a

way to deepen your discovery and under-
standing of the concept.

What’s More These are follow-up activities that are in-

tended for you to practice further in order to
master the competencies.

What I Have Activities designed to process what you

Learned have learned from the lesson

What I can do These are tasks that are designed to show-

case your skills and knowledge gained, and
applied into real-life concerns and situations.
 What I Know

Activity A. Pre- test

Directions: Read carefully every question and answer it by encircling the letter of your
choice.
1. It is a three-sided ruler, which typically has two equal sides meeting at a 90 degree
angle and to a third side at 45, 30, including 60 degree angles.
a. Triangular Scale c. Triangle
b. T- Square d. Protractor
2. When damage equipment is identified after the activity, what could be the second
action would you take?
a. Report to the teacher c. report to the property custodian
b. Report to the principal office d. report to the accounting office
3. It is a drawing instrument used when making horizontal lines and guiding triangles
when drawing vertical line.
a. Triangular Scale c. Triangle
b. T- Square d. Protractor
4. It is semi-circular instrument divided into 180 equal parts, each of which is called a
degree.
a. Triangular Scale c. Triangle
b. T- Square d. Protractor
5. When making a requisition slip/form, what area where the name of company and its
logo will be indicated along with the title of the form.
a. Table of details c. header
b. Signature block d. requester
6. A tool generally used when reproducing a drawing in an enlarged or reduced form to
some regular proportion.
a. Triangular Scale c. Triangle
b. T- Square d. Protractor
7. When lost equipment is identified, what action should you do?
a. Report to the teacher c. report to the property custodian
b. Report to the principal office d. report to the accounting office

8. This drawing instrument is used when drawing arcs and circle.

a. Divider c. Protractor
b. Compass d. Triangle
 9. In creating a job order, what is the most important part, and the first thing seen in the
form?
a. Job description c. job title
b. Application qualification d. compensation and benefits

10. It is a part of job order form where all about of the job candidates picture themselves
in the position.
a. Job description c. job title
b. Application qualification d. compensation and benefits

Lesson LO 3. Prepare an inspection report of

the hand tools, drawing instruments,
equipment, and paraphernalia received
in technical drafting

4
What I Need to Know

At the end of this module, you should be able to:

1. Follow procedures in preparing an inspection report to the property custodian

(TLE_ICTTD7/8MT-0e3)

What’s In

In the previous lesson, we discussed on the procedure on Inspecting hand tools,

drawing instruments, equipment, and paraphernalia received in technical drafter students,
with the standard of the procedure help to secure the safety of every students using the
hand tools, and following standards on retrieving the borrowed materials and hand tools with
a set of forms securing the complete data and description on tools for a next uses, on
connection for the new lesson you are going to inspect report forms for retrieval of tools
before handed through the property custodian or in-charge.
 What’s New

Let us determine how much you already know about requesting, receiving and inspecting
drafting materials and tools/drawing instruments. Take this test.

Activity 1: Multiple Choice

Directions: Read carefully each question per number, and use separated sheet on your
answer.

1. This form shows proof or receipt of goods or services.

A. delivery receipt form C. purchase order form
B. inventory form D. requisition slip form
2. This form contains specified quantities of described goods at agreed terms and at a
designated time and place.
A. delivery receipt form C. purchase order form
B. inventory form D. requisition slip form
3. This form is a printed document on which a request is made.
A. delivery receipt form C. purchase order form
B. inventory form D. requisition slip form
4. This form contains information about name, number, purchase information and cost of
goods and displays on a balance sheet.
A. delivery receipt form C. purchase order form
B. inventory form D. requisition slip form
5. This department is in-charge of unloading, unpacking of incoming materials, check,
identify goods received with descriptions on the purchase order.
A. accounting department C. receiving department
B. budget department D. sales department
 What Is It

The activity 1 is showing the different types of forms with their specified used or
purpose, in relation to the new lesson after you learned the purpose of each forms/slip you
well continue with a topic that seeking on the application of the lesson with proper
procedures on receiving, storing tools and materials.

CUSTODIANSHIP
A government official is mandated to exercise diligence in the custodianship of any
government property.

BASIC CONCEPTS
Property Custodianship refers to the guardianship of government property by the
accountable person. This includes the receipt, safekeeping, issuance, repair and
maintenance of supplies, materials and equipment. The designated property
custodian/officer is responsible, accountable and liable for any loss, misuse, damage or
deterioration of government property due to fault or negligence in safekeeping which may be
physical or constructive.

PROCEDURES IN RECEIVING AND STORING TOOLS AND MATERIALS

The Receiving Department has the function to unload and unpack incoming
materials; check quantities received against the shippers packing list; identify goods
received with descriptions on the purchase order; prepare a receiving report; notify the
purchasing department of descriptions discovered; arrange for inspection when necessary;
notify the purchasing department of any damage in transit; and rout accepted materials to
the appropriate manufacturer’s location.
The form also provides a space for the inspection department to note either the
complete approval of the shipment or the quantity rejected and the reason for the rejection,
in inspection does not take place immediately after receipt of the materials, the receiving
report is distributed as follows: The receiving department keeps one copy and sends another
copy to the purchasing department as notice of the arrival of the materials.
All other copies go to the inspection department, and are distributed when inspection
is completed. After inspection, one copy of the receiving report, with the inspection result is
sent to the accounting department, where it is matched with the purchase order and the
vendors invoice and the paid. Other copies go to various departments such as materials and
production planning. One copy accompanies the materials, so that the storekeeper knows
the quantity and the kind of materials received.

INVENTORY
Inventory is an idle stock of physical goods that contain economic value, and are held
in various forms by an organization in its custody awaiting packing, processing,
transformation, use or sale in a future point of time

INVENTORY FORM
The Inventory form contains information about items (name, number, sales and
purchase information, and cost of goods sold account information) that any business
purchases for sale, tracks in inventory, and displays on a balance sheet.

Sample Inventory Form of Drawing Tools and Instruments

Name:
Year & Section:
School/Department:
Laboratory/Shop:
Purpose:

Tools/Instrument QTY. No. Of No. Of Not No. Of No. Of No.

s Usable Usable Condemnable Borrowed Missing
But
Repairable

______________ ________________ __________________ __________________

Requisitioner Teacher Department Head Principal

Sample Borrower’s Slip

Name of Borrower: ______________________________ Date: __________________

Description Quantity Remarks

 ___________________________________ Noted by:
Signature of Borrower

Date Returned: _____________________________ _____________________________

Personnel In-Charge

Inspection
Inspection is the process of examining and testing the procured supplies, materials,
equipment and services including raw materials and components to determine their
conformity with the contract requirements including all applicable drawings, specifications
and purchase description.
The inspection of items shall be done by the Inspectorate Team, whose members
shall be determined and designated by the HOPE.
Inspection shall be done in accordance with the standards and specifications and be
conducted in the presence of the suppliers and endorser’s representatives. The Inspectorate
Team and the Supply Officer/Designated Property Custodian shall prepare and sign the
Inspection and Acceptance Report (IAR). For textbooks, desks and armchairs, IAR shall be
prepared by Instructional Materials Council Secretariat (IMCS) and Physical Facilities and
Schools Engineering Division (PFSED), respectively. The same IAR’s shall be signed by the
Inspectorate Team and supply officer/designated property custodian of the recipient schools.

Inspection objectives and purpose

1. To distinguish good products from bad product
2. To determine if the process is changing
3. To determine if the process is approaching the specification limits.
4. To rate quality of product
5. To rate accuracy of inspectors
6. To measure the precision of measuring instrument
7. To secure products- design information
8. To measure process capability

Techniques for Inspection

Inspection by Item. Individual item is checked in conformity with the requirement stated in
the specifications. This method of inspection is applicable, but not limited to deliveries of
equipment and fixed assets.

Inspection by Sampling. Sampling is a process of obtaining information about a group of

data having similar purpose or function, usually ten percent (10%) of the total or lot delivery.

General Procedures in Conducting Inspection

1. Upon receipt of the request for inspection, check the following documents as to their
completeness and authenticity.
a. PO and Contract
 Date
 PO Number
 Name and Address of the supplier
 Supplier’s Acknowledgement or Receipt (date of receipt)
 Specifications
 Quantity
 Unit/Total price
 Availability of funds
 Approval of the HOPE or his duly authorized representative)
b. Supplier’s Invoice Delivery Receipt
 Pre-numbered and not just typed stamped or handwritten
 Date checked against the delivery date stated in the PO or contract
 RECEIVED” portion Receipt and date of item delivered, acknowledged by
the supply officer /designated property custodian.

c. Other required papers necessary for a substantive inspection such as

catalogue/brochures /government standard specifications, etc.

2. Conduct inspection and testing procedures when applicable.

3. Prepare inspection report immediately and give to the
Inspectorate Team and supply officer/designated property custodian for signature.

Inspection Procedures for Specific Item

Equipment
a. Examine the equipment as to the physical condition: brand new, second hand, rebuild or
reconditioned. See to it that no defective or old worn out parts are used/ attached to the
equipment.
b. Take hold of the manual, catalogue or handbook for the equipment delivered for
reference. All date/information contained thereon should conform with the delivery of the
serial number, point of origin, color and the accessories or tools that go with the
equipment.
c. Make a physical count and inspect the unit piece-by-piece or unit by- unit. Random
sampling is not applicable for this type of delivery because you have to request the
supplier or his representative to demonstrate the operation of the equipment (test run) in
your presence and that of the end-user. Observes the actual performance thereof.
d. Get the warranty card and note down the warranty card number in the original invoice.
Check if the serial number indicated thereon is the same as that of the delivery.
 Lost/Damaged Equipment
Lost/Damaged Equipment
 Equipment lost while on loan or at the school area and facilities must be reported
immediately on the in – charge/subject or adviser teacher or property custodian.
 The equipment must be determined each complete details and stack card number by
the in – charge or property custodian projected on the Borrowers slip.
 Borrowers slip must be presented on the reporting of incident.
Damaged Equipment
 Any damage or malfunction in any of the equipment should be reported immediately
in – charge/subject or adviser teacher or property custodian.
 For Tools/equipment returned that are damaged but still repairable, the item must be
identified with the proper details and stock card data and a request for repair for the
equipment should fill out a Material Requisition Form by the in – charge/subject or
adviser teacher or property custodian.
 No student fees are required for the repair for those who took damage during activity
with unintentional attempts under circumstances.
 Borrowers slip must be presented on the reporting of incident.
Repair of tool
 Any under repair tools and equipment should be reported immediately to the in –
charge/subject or adviser teacher or property custodian written through the use of
Inventory form sited above, the forms must be secured with accurate details abided
with the teacher guidance.
 No student fees are required for the repair for those who took damage during activity
with unintentional attempts under circumstances.
 Borrowers slip must be presented on the reporting of incident.

Procedures on inspection/inventory of report

After retrieving the tools and materials from the technical drafting session,
procedures should be followed on the process with the different circumstances of the unit.
1. Identify all the items by stock card details.
2. Separate each items/tools/equipment according to
function/uses.
3. Enumerate the items according to function/uses into the
inventory forms if not pretended
4. Account each item with their corresponding status base on the
pre-checking method conducted by the students and teacher, and create other
table of data specifying the Malfunction, for repair, for replacement and lost tools.
5. The following data forms must be collected:
a. Inventory form
b. Borrowers slip
c. Additional collected papers for unspecified items with condition.
9. The following forms must be presented to the class/adviser teacher upon the retrieval
of the tools/equipment to the property custodian.
 What’s More

Activity 2: TEXT TWIST

Directions: Under column A are disarranged words or words of different forms used in
drafting when requesting, receiving and inspecting needed materials, tools and instruments.
Arrange it to form the correct word or words.

Column A Column B
1. ROIFYVT MNOENF 1. ________________________________
2. RLVCDPYT EEEEIIR 2. ________________________________
3. PRESO ROBRWIL 3. ________________________________
 4. SODEAR CUPREAH 4. ________________________________
5. FITIMEON SIRUROQ 5. ________________________________

What I Have Learned

Activity 3: Generalization
Directions: Answer the following questions below.

1. How do you approach an individual retrieving a tools or equipment, state the

procedures on the process?

_______________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
2. Why is it important to observe protocols on retrieving tools and equipment?
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_______________________________________________________________________

What I can do

Activity 4: Art of Mind

Directions: Collect pictures/illustration and choose one of the two option for collecting the
materials, A. sketch drawing B. Cut several pieces of pictures/illustration found from any
available source ex. Newspaper illustrating the procedures on inspecting a tools/equipment
to the property custodian each picture should abide with caption and instruction bellow every
illustration, used the open box for the activity output.
Summary

In this lesson you had learned different content such as Understanding what a

Property custodian work and obligation and understanding the rules of every involve

individual to the duration of system in borrowing tolls the lesson were also targeting on the

procedures in preparing an inspection report to the property custodian , with the result wither
in good or bad condition a tools was, this skills will let you understanding next level of topics

and lesson and this lesson would help you in to finishing the whole module.

Assessment: (Post-Test)

Directions: Read the statement carefully. Write the letter of the correct answer on every
space provided.
___1. This form shows proof or receipt of goods or services.
 a. Delivery receipt form c. purchase order form
b. inventory form d. requisition slip/form

___2. This form contains specified quantities of described goods at agreed terms
and at a designated time and place.
c. Delivery receipt form c. purchase order form
d. inventory form d. requisition slip/form

___3. This form is a printed document on which a request is made.

e. Delivery receipt form c. purchase order form
f. inventory form d. requisition slip/form

___4. This form contains information about name, number, purchase information
and cost of goods and displays on a balance sheet.
a. Delivery receipt form c. purchase order form
b. inventory form d. requisition slip/form

___5. This department is in-charge of unloading, unpacking of incoming materials,

check, identify goods received with descriptions on the purchase order.
a. Accounting department c. receiving department
b. Budget department d. sales department

Key to Answer
References
https://www.lifepersona.com/40-safety-and-hygiene-standards-in-technical-drawing

https://www.skillmaker.edu.au/workplace-safety-procedures-and-instructions/

https://www.youtube.com/watch?v=oT5X2__KpGI

/art/@steemph.cebu/drafting-materials-and-thier-proper-maintenance-or-steemph-cebu-s-
5th-art-art-guide

https//www.oregonlaws.org>glossary

https://youtu.be/ZdlHAHaeqXg

https://youtu.be/6l4JPsCUWug

https://youtu.be/vrMJbmnPTDQ

https://youtu.be/q0Rk-elzsuk