Printing Booklets: Preparing Your Document

Printing
Booklets

Printing booklets, either 5 ½ x 8 ½, 8 ½ by 7, or 8 ½ x 11, has never been easier. Several of our copiers, placed
strategically throughout the organization with one at most physical sites, have this capability. The quickest
way to determine whether or not the machine is capable is to look low and to the left.

Typical
Output
Paper Tray
Booklet
Folding Tray

Preparing your Document
Utilizing Word
Any document can be easily turned
into a booklet. There is no need to
utilize Microsoft Publisher, unless you
would like to. You may prepare your
document very simply on Microsoft
Word using traditional margins; the
document must be single sided. The
copiers are smart enough:
 to put the pages in the proper
order without performing any
paper acrobatics
 Merge a separate paper type,
colored for instance, as a
unique cover
 Print on the front cover, front
inside cover, back inside
cover, or back cover, or some
combination thereof.

g:\shared drives\it archive\technology training\canon copiers\printing booklets.docx

Utilizing Publisher
If you have a document
utilizing the native booklet
format within Publisher and
then you select the booklet
settings on the canon copier
your booklet will be printed
rather small. Have no fear; by
forcing the Published settings
be used rather than the print
driver settings the booklet
should be printed normally.

The Process
Below is a step by step process of a common booklet creation task. It is meant to give you an idea of how the
basic feature works and a premise to work from if your particular task is different.

Our desire is:
 Have a front cover which is a colored sheet of paper
 Print on the front and back covers
 Print in color
 Have the dimensions of 5 ½ x 8 ½
 Have it stapled down the middle, known as saddle stich
1. Prepare your document in
Word. The text for the front and
back cover should be on their
own individual pages.
2. Place the documents in the
feeder tray in the proper order;
cover sheet, booklet sheets and
back cover sheet.
3. Log into the copier and choose
the copy option.


4. Choose the Select Color
button & select the color
feature that you would
like, most likely the auto
selection (Color/Black).

5. Select the options button to launch the booklet settings.


6. Choose the Booklet option.
a. The next screen that
appears is the settings for
the booklet copying.

b. Part A:
i. Booklet scan is to
be used when
your source
document is
printed with one
page of text per
page, this will
likely be the most
common. If you
have the text already printed and staged for the booklet fold, then select the do not
booklet scan.
ii. If the source document is not normal letter size, you may change the size and page
orientation if need be by changing the original size. Notice the change button directly
below the original size graphic on the right side of the screen shot below.
c. Part B:

i. By selecting
the fold &
saddle stich Part A
opton the
final product
will be folded
and stapled
down the
middle of the
fold on the
inside of the
booklet, this
will likely be
the most
common
selection Part B
because who
wouldn’t
want the copier to do all of the work.
ii. To specify the size of the final product, 5 ½ by 8 ½ in our example, we will need to have a
layout size of 8 ½ by 11 R, or landscape. The layout size option, righthand section of part B,
will need to be changed to landscape letter.
iii. If the sheet size is not currently in the machine, you will need to place it in the machine
either in one of
the standard
drawers or in
the manual
tray. The
machine may
prompt for the
paper type so
that it can
handle it
appropriately.
d. Part B – Adding
Covers
i. There is much
flexibility when
it comes to
printing, on
either side, of
the front
and/or back
cover. The user designates which side of the cover, if any, is printed on.
ii. As for the source document, assuming that we have selected all four cover areas to be
print on for simplicity, the first, second, the second from the last, and the last page will be
printed on the four cover areas. This is regardless of the number of pages your booklet will
entail. If there are not enough pages to print on every page then a blank page will be left
in the booklet and the back cover will have the final text.

7. To set up for the cover, select
the add cover button which will
launch the paper size screen so
that you can designate the type of
paper and its location. The manual
tray may be the easiest for the
cover sheets but it is not
manadatory
8. Select the start button to
begin the process. As with any
new project, you may want to
print one booklet to make sure it
appears as you would like prior to
printing a mas quantity.


Printing as a booklet
1. Open the document in its native program; this will generally be Adobe. Do not print it from the
browser.
2. Select a printer that has a booklet maker. The booklet maker option will appear in the 1 sided/2‐
sideded/booklet maker dropdown regardless as it is merely a dropdown field. After selecting the
booklet maker, If the booklet button option to the right of the popup is grayed out there is not an
attached booklet maker to the selected printer
3. If printing an 8 ½ x 11 booklet, you will need to change the output size to 11x17, which will fold into 8
½ x 11‐booklet size.
4. Depending on how the document was prepared, select for the booklet printing process, popup will
appear once the booklet button is selected, either with application settings or with driver settings.



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