11

Government Property
NOT FOR SALE

P.E. AND HEALTH

Quarter 4-Module 7:
Sports: Organizing Sports Event

Department of Education ● Republic of the Philippines

1
P.E. and Health- Grade 11
Alternative Delivery Mode
Quarter 4 - Module 7: Sports- Organizing Sports Event
First Edition, 2020
Republic Act 8293, section 176 states that: No copyright shall subsist in
any work of the Government of the Philippines. However, prior approval of the
government agency or office wherein the work is created shall be necessary for
exploitation of such work for profit. Such agency or office may, among other
things, impose as a condition the payment of royalty.
Borrowed materials (i.e., songs, stories, poems, pictures, photos, brand
names, trademarks, etc.) included in this book are owned by their respective
copyright holders. Every effort has been exerted to locate and seek permission to
use these materials from their respective copyright owners. The publisher and
authors do not represent nor claim ownership over them.
Published by the Department of Education – Division of Lanao del Norte
Schools Division Superintendent: Edilberto L. Oplenaria, CESO V

Development Team of the Module

Writer: Stephane J. Manulat
Illustrator: James Pareño Jarra
Layout Artist: Lorito B. Retiza Jr.
Proofreader, In-House Content and Language Editors:
Rotsen V. Escorial, Ph.D
Joahn Andot
Alexander Doria
Glenn Cabatuan
Management Team
Chairperson: Edilberto L. Oplenaria, CESO V
Schools Division Superintendent
Co-Chairpersons: Mary Ann M. Allera
Assistant Schools Division Superintendent

Members Mary Arlene C. Carbonera, Ed.D. OIC-CID Chief

Robin L. Tabar, Ed.D., EPS- MAPEH
Connie A. Emborong, Ph.D., LRMS Manager
Jocelyn R. Camiguing, Librarian II
Myles M. Sayre, PDO II
Corazon D. Pingkian, ESP I
Raul P. Abella, ESP I
Maria Estella F. Ymbong, SP I
Alexander Doria, HT-I
Darwin Y. Bawa-an, T-I
Lorito B. Retiza Jr., T-I

Printed in the Philippines by

Department of Education – Division of Lanao del Norte
Office Address: Gov. A. Quibranza Prov’l. Gov’t. Comp, Pigcarangan, Tubod, Lanao del Norte
Telephone Nos.: (063)227 – 6633, (063)341 – 5109
E-mail Address: lrmdsldn@gmail.com
1
 11
P.E AND HEALTH
Quarter 4-Module 7:
Sports-Organizing Sports Event

This instructional material was collaboratively developed and

reviewed by educators from public schools. We encourage teachers and
other education stakeholders to email their feedback, comments, and
recommendations to the Department of Education at lrmdsldn@gmail.com.
We value your feedback and recommendations.

Department of Education ● Republic of the Philippines

2
 TABLE OF CONTENTS
Page

COVER PAGE
COPYRIGHT PAGE
TITLE PAGE
OVERVIEW
TABLE OF CONTENTS

Lesson 1 – Organizing Sport Event

What I Need to Know 1
What I Know 1
What’s In 3
What’s New 3
What is It 3
What’s More 6
What I Have Learned 6
What I Can Do 7
8
Notes to the Teacher
Assessment 8
Additional Activities 9

Post Test 10
Answer Key 12
References 13

MODULE 7
OVERVIEW

Good day!
Welcome to Module 7. This module is about organizing sports events for
a target health/fitness issues and concerns. This will help you on how to
organize sports event and be exposed to different committee involved and

3
their work description.

This module has one (1) lesson:

 Lesson 1- Organizing Sports Events

At the end of this module, you are expected to:

 Organized sports event for a target health/fitness issue and concern.

Before you go further, you should

o General Instruction
remember the following:

 Do not put some markings on this Module as there are still other students who will
be using it. Use a separate notebook as an ACTIVITY NOTEBOOK to keep your
answer in each activity. Be sure to LABEL your work according to the Module,
lessons and the date you work on it.
 Each Module has a brief instruction and followed by a list of objectives. Read them
and follow instructions carefully.
 Jot notes and record points for clarifications.
 Before going over the activities, answer the PRE-TEST first then find out how well
you did by comparing your answers to the answer key that can be found at the end
of the module.
 Take the POST TEST after going through the entire module.
.

4
Lesson

1 Organizing Sports Event

What I Need to Know

At the end of the lesson you are expected to:

1. identify the different sports event coordinators.
2. organize sports event for a target health issue or concern.
3. appreciate the importance of organizing sports events.

What I Know

PRE-TEST
I- Multiple Choices: Instruction: Write the letter of your correct answer in
your activity notebook.
1. Which of the following involves planning, organizing, directing, controlling,
budgeting, leading, and evaluating to services like sport or physical activity?
a. Sport Lead
b. Sport Planning
c. Sport Control
d. Sport Management
2. Which of the following establishes standards to measure a result?
a. Planning
b. Controlling
c. Directing
d. Sport Management
3. Which function of management includes leadership, communication,
motivation, discipline, decision making and problem solving?
a. Planning
b. Directing
c. Controlling
d. Staffing
4. Which of the following function develops the vision, mission and the
objectives?
a. Planning
b. Staffing
c. Controlling
d. Organizing
5. Which function of management includes recruiting, screening, hiring, training
and maintaining competent and qualified staff?
a. Planning
b. Staffing
c. Controlling
d. Organizing
6. Which of the following involves in creating an organizational structure then
divide the work according to a certain delegation, department and informed
structures?
a. Staffing
b. Directing
c. Organizing
d. Controlling
7. Which coordinator organizes on purchasing and reselling of items for the profit
of the organization?
a. Event Coordinator
b. Programme Coordinator
c. Merchandising Coordinator
d. Hospitality Coordinator
8. What do you call the coordinator that is responsible in scheduling every activity
of the event?
a. Event Coordinator
b. Programme Coordinator
c. Merchandising Coordinator
d. Hospitality Coordinator
9. Which coordinator responsible in securing the equipment to be used?
a. Programme Coordinator
b. Hospitality Coordinator
c. Promotions Coordinator
d. Equipment Coordinator
10. Hospitality Coordinator is one of the event coordinators. Which of the following
is its function?
a. Selling or promoting the event
b. Making sure that the venue is ready
c. Ensuring that the participants
and guests are well comfortable
d. Responsible for the overall planning

II- Instruction: Put (/) if the statement is correct and (x) if it is wrong.
1. It is important to write down details including its objective when organizing
a sport event.
2. Team work is highly recommended in organizing a sport event.
3. When organizing a sport event, it is recommended to look for officials and
referees day before the event.
4. Choosing the date for the event is not that important.
5. Making a list for the supplies needed for the event is not necessary.

2
 What’s In

Instruction: Answer the following questions. Write your answers in your activity
notebook.
1. What are the different health/fitness issues and concerns? Give at least
5.
2. What are the different organized events you can participate with to
address those health/fitness issues and concerns? Give at least 5.

What’s New

Activity:” Identify them”

Instruction: Identify the different functions of management. Choose your answer
inside the box.

Planning Organizing Directing

Controlling Staffing

1. This involves creating an organizational structure then divides the work according to
a certain delegation, department, and informal structures.
2. This develops the vision, mission, and the objectives.
3. Its function is to establish standards to measure a result.
4. This includes recruiting, screening, hiring, training, and maintaining competent and
qualified staff.
5. This includes leadership, communication, motivation, discipline, decision making and
problems solving.

What is it

Activity: “Arrange Me”

Instruction: Arrange the jumbled letters to form the correct words in column A. Read
column B for the description. Write your answers in your activity notebook.

3
 A B
1. OCNTRLILGON This is establishing standards to
measure a result.
2. PALNGNIN This develops the vision, mission, and
the objectives.
3. ROAGINZIGN This involves creating an
organizational structure then divides
the work according to a certain
delegation, department, and informal
structures.
4. DIRTECNGI This includes leadership,
communication, motivation, discipline,
decision making and problems solving.
5. FFINGTAS This includes recruiting, screening,
hiring, training, and maintaining
competent and qualified staff.

Organizing Sports Event

Management is the art of accomplishing tasks by directing others to achieve
predetermined goals by coordinating and integrating resources. According to DeSensi et.al
(2003) Sport Management involves to planning, organizing, directing, controlling, budgeting,
leading, and evaluating whose output is related to services like sport or physical activity.
There are Five (5) Basic Functions of Management, namely:
1. Planning – develops the vision, mission, and the objectives. It includes the strategic
plan of the organisation as well.
2. Organizing- this involves creating an organizational structure then divide the work
according to a certain delegation, department, and informal structures.
3. Staffing- this includes recruiting, screening, hiring, training, and maintaining
competent and qualified staff.
4. Directing- this includes leadership, communication, motivation, discipline, decision
making and problems solving.
5. Controlling- establishing standards to measure a result.

Here is the Organizational Structure in organizing a sport event.

Event Director

Programme Venue Equipment Promotions Officials Hospitality Merchandising

Coordinator Coordinator Coordinator Coordinator Coordinator
Coordinator Coordinator
*Entries
*Venue *Media *sponsor *sales
*Ceremonies Bookings team
*Publicity *catering
*Publishing *Set-up Team *give
*Reception
*Tabulation of *Risk
4 *Advertising of
aways

Results Management *Promotional Dignitaries

events (Person who
*Computer *Signage has a high
Scorers rank)
Event Director - responsible for the overall planning, selecting and providing guidance to the
management team for the success of the event.
Programme Coordinator- responsible in scheduling every activity of the event.
Venue Coordinator- making sure that the venue is ready.
Equipment Coordinator- securing all the equipment to be used during the event.
Promotions Coordinator- selling or promoting the event to attract participants and sponsors
using social media. Responsible also for making the sponsors to be well-pleased with
publicity.
Officials Coordinator- ensuring that there are officials in every event. Also responsible for
training of officials if needed.
Hospitality Coordinator- ensuring that the participants and guests are comfortable .The VIPs
should be well accommodated. This includes food and drinks.
Merchandising Coordinator- Organizes on purchasing and reselling of items for the profit of
the organization.
Here are some ways you may consider on how to plan and organize sports event.
1. Get Organized
 You should write down the details of the event (e.g. What is the event for? What is
the purpose of the event? How much is the budget of the event? )
2. Select Dates
 Make sure that the dates chosen will not be conflict with the other events in your
area.
3. Choose a Venue
 Make sure first that you have the permission to conduct the event. In choosing a
venue, don’t just settle for less payment but you should consider its convenience,
parking places, public transport and the space.
4. Determine Sport Event Style
 Consider the type of event you want to host (e.g. how many individuals or teams
needed? Will it be a tournament, a league or a one-off match? Will you include
multiple sports or single sport?)
5. Plan Supplies
 Make a list of the supplies you needed like scorecards, certificates, posters, whistles,
medals, awards and etc.
6. Insurance
 You should get public liability insurance for the event to help you pay damages
relating to accidental damages or body injuries.
7. Health and Safety
 Make sure that all of you follow the health and safety measures for the protection of
everyone
8. Assemble Staffs/ volunteers
 Determine the number of staffs needed.
9. Start selling tickets
 You can promote your event by selling sport tickets.

5
 10. Promote your sports events
 You may advertise the tournament using social media or paid advertisement if you
have much budget.
11. Reserve Officials and Referees
 Look for them at least a couple of months before the event.
12. Reach out to participants
 Send them the details of the event including the rules and regulation of the
tournament, the timetable of the day, date, time and location.
13. Review the Plan
 Review the committees and assign them ahead of time making sure that they knew
about their roles.
14. Invite local press
 You might invite local press to show off the success of your event.

Organizing a sport event is not easy. One way to have a successful event, you have
to create an organizational structure and assign them to be one of the coordinators of the
event.
Organizing a sport event is important because it helps address health/fitness issues
and concerns. Sports are not just for fun but for fitness as well.

What’s More

Activity 2: “I Can Do It”

Instructions: Arrange the following steps in organizing sports event by writing
numbers from 1 to 10 on the space provided. Write your answers in your activity notebook.
___Invite local press
___Plan supplies
___Know the target people and their health issues or concern
___Get organized
___Reach out again the participants
___Determine Sports event style
___Get insurance for safety purposes
___Choose a date and venue
___Assemble staffs/ coordinators and their functions
___Reserve officials and referees

What I Have Learned

Instruction: Answer the following questions.

1. What are the 5 functions of management?

6
 2. What are the different coordinators involved in organizing a sport event?
3. What are the ways that you need to consider in organizing sport events?

What I Can Do

ACTIVITY 1 : “I CAN ORGANIZE”

A. Instruction: Organize a sports event for a target health/fitness issue by using the
given format.

W
hat:
here:
hen:
ho:

B. You as an event director create your own organizational structure by using

the names of your friends and appoint them to be a coordinator. Write down
below the name of your friends.

Event Director

Programme Venue Equipment Officials Merchandising

Coordinator Coordinator Coordinator Coordinator Coordinator

1. Why is it important to organize a sport event for a target health issue or concern?
Rubric 5points 4points 2points
Details and The ideas are clear and focused and the The ideas are mostly The ideas are not
ideas details are very good. clear and focused clear and focus and
and have some good no longer related to
details. the theme.
Order and The order and structure of the information is The order and The order and
structure very good and well organized. structure of the structure of the
information is good information is no
and organized. longer organized.
Presentation The form and presentation of the ideas and The form and The form and
message is very good. presentation of the presentation of the
ideas is good has ideas need more
few mistakes. improvement.

7
 Notes to the Teacher
__________________________________________________________________
_______________________________________________________________________
______________________________________________________________________

Assessment

A. Instruction: Identify the following coordinators involved in organizing sports event.

Write your answer in your activity notebook.
1. Which of the following coordinator is responsible in scheduling every activity of the
event?
a. Programme Coordinator
b. Officials Coordinator
c. Hospitality Coordinator
d. Venue Coordinator
2. Who ensures that the VIPs are well accommodated?
a. Programme Coordinator
b. Venue Coordinator
c. Officials Coordinator
d. Hospitality Coordinator
3. Who secures all the equipment to be used during the event?
a. Equipment Coordinator
b. Event Director
c. Official Coordinator
d. Programme Coordinator
4. Which of the following coordinators ensures that there are officials in every event?
a. Event Director
b. Official Coordinator
c. Programme Coordinator
d. Equipment Coordinator

8
 5. Who makes sure that the venue is ready?
a. Officials Coordinator
b. Event Director
c. Programme Coordinator
d. Venue Coordinator

B. Organize a sport event using the following format.

W
hat:
here:
hen:
ho:

Additional Activities

ACTIVITY: 1 “I BELONG”
Directions: Identify the roles and functions under each sports event coordinator that
can be found inside the box. Write your answer in your activity notebook.

Umpires ceremonies advertising

Publicity give aways referees
Venue bookings set-up team equipment maintenance
Entries sound equipment Sponsor
Sales team media catering

Program Venue Equipment Promotions Officials Hospitality Merchandising

Coordinator Coordinator Coordinator Coordinator Coordinator coordinator coordinator

9
Post-Test
Multiple choice: Read the statements carefully and choose the letter of your correct answer.
Write your answer in your activity notebook.

1. Rhea is responsible in scheduling every activity of the event. Which coordinator does
she belong?
a. Merchandising Coordinator
b. Programme Coordinator
c. Venue Coordinator
d. Hospitality Coordinator

2. Which of the following includes the developing of the vision, mission and the
objectives?
a. Staffing
b. Organizing
c. Directing
d. Planning
3. Joan is recruiting, screening, hiring, training and maintaining competent and qualified
staff. What function she’s portraying?
a. Staffing .
b. Organizing
c. Directing
d. . Planning
4. Maria was creating an organizational structure then divides the work according to a
certain delegation, department and informed structures. What function she’s
portraying?
a. Staffing
b. Organizing
c. Planning
d. Directing
5. Which of the following coordinator organizes on purchasing and reselling of items for
the profit of the organization?
a. Equipment Coordinator
b. Venue Coordinator
c. Officials Coordinator
d. Merchandising Coordinator
6. Which of the following involves planning, organizing, directing, controlling, budgeting,
leading, and evaluating to services like sport or physical activity?
a. Lead sport
b. Sport Control
c. Sport Management
d. Sport Planning
7. Which of the following establishes standards to measure a result?
a. Planning
b. Controlling
c. Directing
d. Sport Management

10
8. Which function of management includes leadership, communication, motivation,
discipline, decision making and problem solving?
a. Planning
b. Directing
c. Controlling
d. Organizing
9. Which of the following function develops the vision, mission and the objectives?
a. Planning
b. Staffing
c. Organizing
d. Controlling
10. Which of the following involves in creating an organizational structure then divide the
work according to a certain delegation, department and informed structures?
a. . Staffing
b. Organizing
c. Directing
d. Controlling
11. Which coordinator organizes on purchasing and reselling of items for the profit of the
organization?
a. Event Coordinator
b. Programme
c. Merchandising Coordinator
d. Hospitality Coordinator
12. What do you call the coordinator that is responsible in scheduling every activity of the
event?
a. Event Coordinator
b. Merchandising Coordinator
c. Programme Coordinator
d. Hospitality Coordinator
13. Hospitality Coordinator is one of the event coordinators. Which of the following is its
function?
a. Selling or promoting the event
b. Making sure that the venue is ready
c. Ensuring that the participants
and guests are well comfortable
d. Responsible for the overall planning
14. Which function of management includes recruiting, screening, hiring, training and
maintaining competent and qualified staff?
a. Planning
b. Staffing
c. Directing
d. controlling
15. Which coordinator responsible in scheduling every activity of the event?
a. Programme Coordinator
b. Hospitality Coordinator
c. Promotions Coordinator
d. Equipment Coordinator

11
 Answer Key

WHAT I KNOW ACTIVITY “IDENTIFY THEM” WHAT’S

MORE
PRE- 1. Organizing ACTIVITY
ASSESSMENT 2. Planning 2:” I CAN
3. Controlling DO IT”
1. D 4. Staffing 10
2. B 5. Directing 5
3. B
1
4. A 2
5. B ACTIVITY “ARRANGE ME”
9
6. C 4
7. C 1. CONTROLLING
2. PLANNING 6
8. B 3
9. D 3. ORGANIZING
4. DIRECTING 7
10. C 8
11. / 5. STAFFING
12. /
13. X ,
14. X
15. X
ADITIONIAL ACTIVITY
ACTIVITY: I BELONG
Program Venue Equipment Promotions Officials Hospitality Merchandising
Coordinator Coordinator Coordinator Coordinator Coordinator coordinator coordinator

*ENTIRES *VENUE *SOUND *MEDIA *UMPIRES *SPONSOR *SALES TEAM

*CEREMONIES BOOKINGS EQUIPMENT *PUBLICITY *REFEREES *CATERING *GIVE AWAYS
*SET-UP *EQUIPMENT *ADVERTISING
TEAM MAINTENANCE

POST ASSESSMENT
1. B
2. D
3. A Assessment
4. B
5. D 1. A
6. C 2. D
7. B 3. A
8. B 4. B
9. A 5. D
10. B
11. C
12. D
13. C
14. B
15. A

12
References

“Event Management: Structure of an Event Management Team.” Leoisaac.com. Accessed

July 27, 2020. http://www.leoisaac.com/evt/top549.htm

“How to Effectively Plan and Organise a Sports Event in 14 Steps.” TicketSource.co.uk.

Accessed July 27, 2020. https://www.ticketsource.co.uk/blog/how-to-plan-a-sport-event.

“Sports Management | Top Hat.” tophat.com. Accessed July 27, 2020.

https://tophat.com/marketplace/business/management/textbooks/sports-management-peter-
omondi-ochieng/727/.

“Sport: What Is Meant by Organisation Structure?” Leoisaac.com. Accessed July 27, 2020.
http://www.leoisaac.com/hrm/structure.htm.

13
For inquiries or feedback, please write or call:

Department of Education – Division of Lanao del Norte

Office Address: Gov. A. Quibranza Prov’l. Gov’t. Compound,
Pigcarangan, Tubod, Lanao del Norte
Telephone Nos.: (063)227 – 6633, (063)341 – 5109
E-mail Address : lanao.norte@deped.gov.ph

14