Company x NO.

QUAL-WI-005 PREPARED
Logo COMPANY X PAGE 1 of 4
BY

AMW
REV. A
QUALITY MANAGEMENT SYSTEM APPROVED
BY
WORK INSTRUCTION DATE 5/14/09
JMS

MATERIAL REVIEW BOARD

1 SCOPE

1.1 This procedure records the review and disposition of nonconforming material.

2 RESPONSIBILITY

2.1 The Quality Assurance Manager is responsible for ownership of this procedure.

2.2 The Quality Assurance Manager is responsible for appointing Quality Assurance
designees to control material review proceedings and records, and to
contribute in representation of the Quality Assurance department.

3 DEFINITIONS

3.1 Discrepancy Report (DR) - Detailed report of a nonconformance.

3.1.1.1 Customer discrepancy (Form 10)

3.1.1.2 Vendor discrepancy (Form 3-1.0)

3.2 Material Review Board (MRB) – The assigned group of department

representatives gathering to disposition nonconforming material.

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4 DISPOSITION AUTHORITY

4.1 MRB shall recommend disposition of nonconforming material, unless restricted

by contractual agreements or regulatory requirements.

4.2 The MRB Chairperson shall determine final disposition of nonconforming

material based on recommendation of the group.

NOTE: Final dispositions are subject to review and change at the

discretion of the Quality Assurance Manager and President.

4.3 Authorized department representatives are selected at the discretion of

department managers.

4.4 The MRB shall include personnel from the following departments;

4.4.1 Quality Assurance

4.4.2 Purchasing

4.4.3 Finance

4.4.4 Sales

4.4.5 Manufacturing (attendance at MRB Chairperson discretion)

4.4.6 Warehouse (attendance at MRB Chairperson discretion)

5 REVIEW AND EVALUATION

5.1 All new DR and HOLD items shall be reviewed in their entirety during the MRB
meeting.

5.2 Action items are determined and assigned to department representatives as

required.

5.3 Status updates shall be maintained for each DR and HOLD items until final
disposition.

5.4 The DR remains open until action items are reported as complete.

5.5 A DR shall be closed when all action items are completed.

6 TRACEABILITY

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6.1 Detailed records of MRB proceedings are maintained and controlled by the
Quality Assurance Department.

6.2 The final disposition is noted on the Discrepancy Report and authorized
signature(s) obtained.

6.3 Dispositions shall not be considered valid unless signed by an authorized

individual.

6.4 MRB proceedings are logged according to Discrepancy Report number or Hold
number.

7 DISPOSITION DECISION

7.1 SCRAP – Item is unusable and shall be disposed.

7.2 REWORK – Nonconforming characteristic can be corrected.

7.3 SUBMIT (USE-AS-IS) - Material found to be nonconforming, but deemed suitable

for use.

1.1. NOTE: Use of this disposition may be restricted. Before disposition, as

“use-as-is” verify that MCF MRB has been granted such authority by
customer.

7.4 INVALID - Following investigation, the DR is determined illegitimate; therefore

no further action is required by the MRB.

7.5 OTHER - Disposition instructions shall be recorded in detail within the

designated section of the discrepancy report.

7.6 RTV - Decision to return items to vendor for credit and/or replacement.

8 PROCESS MAP

8.1 Reference ‘Material Review Board’ - QUAL-PM-002

Revision Log

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Version Date Description of Revision

A 5/14/09 Original

Review Log

Date of Review Reviewer

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