RIYADH METRO

OPERATION AND MAINTENANCE SERVICES CONTRACT Package 5B

HSQE PROCEDURE
CALIBRATION (CONTROL OF MEASURING EQUIPMENT)
PROCEDURE

PMS Code: M-FLO-000000-HS0G-PRO-000025 PMS Revision: 02

FLO Document No.: QUA-PR-002-01 FLO Revision: C
Date of Issue: 20 August 2020

This procedure applies to:

All FLOW Employees, including Subcontractors and Suppliers

Revisions History:
Rev. Issue Date Description Author Reviewer Approval
M. Ahmady M. Bassett M. Leone

D. Fatti
3rd Issue for
02 20/08/20
PMS Approval L. Paresy

B. Webster

M. Ahmady M. Bassett M. Leone

2nd Issue for D. Fatti
01 28/11/19
PMS Approval L. Paresy
B. Webster
M. Ahmady M. Bassett M. Leone
1st Issue for
00 31/03/19 D. Fatti
PMS Approval
L. Paresy
FLOW Internal Copyright © FLOW 2019
The information in this document is proprietary to FLOW and has been provided on the basis that, unless otherwise agreed in writing with
FLOW, it shall not be copied or transmitted in any form to a third party.
As the information in this document is under continual development, users must ensure they have the most up to date version, available from
the FLOW Electronic Document Management System. Unless otherwise indicated this document is deemed to be uncontrolled and is only valid
on the date printed.
TABLE OF CONTENTS

1 PURPOSE AND SCOPE .........................................................................................................4

1.1 PURPOSE ............................................................................................................................4
1.2 SCOPE ................................................................................................................................4
2 RESPONSIBILITIES AND AUTHORITIES ..................................................................................5
3 ABBREVIATIONS AND TERMS ..............................................................................................6
3.1 ABBREVIATIONS.................................................................................................................6
3.2 TERMS ................................................................................................................................6
4 CALIBRATION (CONTROL OF MEASURING EQUIPMENT) ......................................................7
4.1 FLOW CONTROLLED MEASURING EQUIPMENT ................................................................7
4.2 CONTRACTOR / SUPPLIER CONTROLLED MEASURING EQUIPMENT ................................9
4.3 ENVIRONMENTAL CONDITIONS FOR CALIBRATION AND USE ..........................................9
4.4 STORAGE AND HANDLING .................................................................................................9
4.5 VERIFICATION ....................................................................................................................9
4.6 UNCONTROLLED MEASURING EQUIPMENT......................................................................9
4.7 MANAGEMENT OF NON-CONFORMING EQUIPMENT ....................................................10
4.8 DISPOSAL OF NON-CONFORMING CONTROLLED MEASURING EQUIPMENT .................10
5 REFERENCES & ASSOCIATED DOCUMENTS ........................................................................ 11
5.1 REFERENCES ....................................................................................................................11
5.2 ASSOCIATED DOCUMENTS ..............................................................................................11
5.3 ASSOCIATED WORK INSTRUCTIONS ................................................................................11
6 MONITORING AND AUDIT................................................................................................. 12
6.1 MONITORING ..................................................................................................................12
6.2 AUDIT ...............................................................................................................................12
7 RECORDS .......................................................................................................................... 13
APPENDIX A EXAMPLE CONTROLLED MEASURING EQUIPMENT ............................................ 14

TABLE OF FIGURES

No table of figures entries found.

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TABLE OF TABLES

Table 1 – Calibration (Control of Measuring Equipment) Records ...................................................13

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1 PURPOSE AND SCOPE
1.1 PURPOSE

To define the processes to ensure that all equipment used in monitoring and measuring Quality,
Safety and Environmental related activities is capable of demonstrating product/process conformity
to pre-determined requirements and or standards.

1.2 SCOPE

This procedure applies to all controlled measuring equipment used across FLOW Controlled
Infrastructure and Premises, whether supplied by FLOW or otherwise.

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2 RESPONSIBILITIES AND AUTHORITIES
Title Responsibilities and Authorities

HSQE Director Primary responsibility for this procedure

Infrastructure Director Responsible for implementation of this procedure within their area
of responsibility (Civils and Mechanical, Electrical & Plumbing
(MEP))

Deputy Project Director Responsible for implementation of this procedure within their area
for Transit Systems of responsibility (Signaling, Control & Communications, Track,
Maintenance Platform Screen Doors (PSD), Power Supply & Distribution, Rolling
Stock & Depot Engineering)

Users of Controlled All users of test equipment have a responsibility to follow this
Testing Equipment procedure

In-House Calibrators Undertaking calibration of Controlled Measuring Equipment

(where appropriate) in accordance with documented procedures
for each type of calibration performed

CMMS Manager Maintaining the CMMS Calibration Log

Stores Manager Receive Controlled Measuring Equipment and arranging for

recalibration either by External or In-House Calibrators

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3 ABBREVIATIONS AND TERMS
3.1 ABBREVIATIONS

Abbreviations Definitions

CMMS Computerized Maintenance Management System

MEP Mechanical, Electrical and Plumbing

PSD Platform Screen Door

OEM Original Equipment Manufacturer

3.2 TERMS

Terms Definitions

Measuring Equipment All devices used to gauge, measure, test, inspect, or otherwise
determine compliance with prescribed technical requirements.

Controlled Measuring Test equipment to provide evidence of conformity of product to

Equipment determined requirements, either by product or process
measurements. Controlled Test Equipment must be calibrated. A
non-exhaustive list of example Controlled Test Equipment is
provided in Appendix A.

The comparison of measurement values delivered by a device

Calibration
under test with those of a calibration standard of known accuracy.

An artefact or device having an accepted value that is used as the

Calibration Standard basis for comparison against similar devices having an unknown
value.

An external organization demonstrating appropriate technical

Third-Party Calibration scope and competency of calibration by accreditation to ISO / IEC
Laboratory 17025 through authorized signatories of an international
accreditation body.

In-house Calibration An internal group or organization that provides calibration services

Service for measuring & test equipment.

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4 CALIBRATION (CONTROL OF MEASURING EQUIPMENT)
4.1 FLOW CONTROLLED MEASURING EQUIPMENT

All controlled measuring equipment will be uniquely numbered, and capable of indicating its
calibration status and re-calibration due date either on the equipment or the equipment case.

All personnel are responsible for ensuring that any controlled measuring equipment under their use
is in calibration before use.

Any new equipment must be accompanied by a calibration certificate either from the manufacturer
or from a third-party to prove the instrument is in calibration.

Reasonable steps shall be taken to preserve/protect measuring equipment from going out of
calibration, examples of ways in which equipment should be protected include:

• Keeping equipment in its original packaging/casing when not in use;

• Avoiding exposure of equipment to extremes of heat (unless designed for the purpose);
• Protecting equipment from exposure to dust, fumes and vapours;
• Protecting equipment from exposure to water (unless designed for the purpose);
• Preventing equipment from falling or being struck.

Devices subject to calibration shall be calibrated by an approved third-party calibration laboratory,

or by trained FLOW employees.

Third-party calibration laboratories should be accredited to ISO 17025 whenever possible, as this
provides the best control of calibration activities and traceability to national standards.

In certain cases, non-accredited calibration laboratories must be utilised, where unique skill or
knowledge of a specialised calibration process is required, such as the original equipment
manufacturer (OEM) or a specific calibration lab having certain resources to perform the required
calibration.

Employees who perform in-house calibrations must have records of competence, education,
training, skills, etc. to demonstrate their calibration qualifications. They must have attended or
oriented regarding calibration awareness as the first part of the training or exposure to calibration
basics, and this is under quality surveillance. FLOW will determine all training required to be
delivered to the employees by third-parties or manufacturers to demonstrate their competences.

The requirements to support Personnel Qualifications are:

• Authorisations
• Training records

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 • List of responsibilities and Job description
• Competency Level

Monitoring personnel competency (example: Training) is a continuous process and required to

be updated or refreshed regularly.

When employees perform in-house calibration, this shall be achieved following documented
procedures and must have all the calibration standards and reference materials available for each
type of calibration performed.

CMMS will be used as the Calibration Log and will be maintained by the CMMS Manager. This will
list for all Controlled Measuring Equipment:

• The equipment serial number

• Method of calibration (internal/external)
• Frequency of calibration (yearly, unless otherwise stated, i.e. manufacturer’s instructions)
• Date of the last calibration
• Next scheduled calibration date
• Internal calibration instructions, including the primary calibration standards (if applicable)

For Controlled Measuring Equipment calibrated by third-party laboratories, these shall be returned
with a certificate of calibration showing the status of the calibration, as well as the condition the
equipment was found in (e.g., “defective,” “out of tolerance”, “in tolerance”, etc.). Such certificates
must have the identification of any standards used by the calibration house, and their serial
numbers, allowing for traceability.

For Controlled Measuring Equipment calibrated in-house by FLOW staff, the results and standards
used shall be recorded on the Calibration Record and shall include any standards and/or procedures
used.

Calibrated devices will be identified with a calibration sticker that includes the current calibration
status, calibration due date, and device identification number. Where the device cannot
accommodate a calibration sticker due to size or frequency of use, the device shall be numbered,
and the CMMS Manager shall keep a log of those devices and their status.

Employees shall submit expired Controlled Measuring Equipment to the Stores Manager for re-
calibration.

Any Controlled Measuring Equipment failing to meet calibration standards will immediately be
taken out of service, and the calibration log must be updated. The device may then be destroyed or
sent out for repair. Repaired devices must be calibrated before being returned to service. This will
be subject to sec. 4.6.

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4.2 CONTRACTOR / SUPPLIER CONTROLLED MEASURING EQUIPMENT

Controlled Measuring Equipment used by sub-contractors and suppliers must comply with this
procedure, with calibration records available upon request, as described in the FLOW Contractor
and Supplier Management Procedure.

4.3 ENVIRONMENTAL CONDITIONS FOR CALIBRATION AND USE

Approved third-party calibration laboratories must maintain suitable environmental conditions for
calibration as per ISO 17025, and report temperature and relative humidity on any calibration test
certificates or other calibration documentation.

4.4 STORAGE AND HANDLING

Controlled Measuring Equipment must be stored and handled in a manner that does not invalidate
their calibration or ability to function without error. When items need to be stored or conditioned
under specified environmental conditions, these conditions shall be maintained, monitored and
recorded.

The laboratory shall have a procedure for handling, transport, storage, use and planned
maintenance of equipment to ensure the proper functioning and to prevent contamination or
deterioration.

4.5 VERIFICATION

Where Controlled Measuring Equipment cannot be calibrated against traceable standards, it must
be verified against some known-good object or method. This may be done by comparing the part
against another part or tool which has been evaluated and validated and proven as acceptable (e.g.
tape rule, and feeler gauges etc.) or in accordance with the specific manufacturer’s instructions
(where available).

Known-good objects must be protected and have an identification sticker, so their status is not
altered, either by physical damage or deterioration.

Known-good methods must be documented in procedures, with a rationale for their acceptability
being documented.

4.6 UNCONTROLLED MEASURING EQUIPMENT

Uncontrolled equipment is excluded from calibration.

Uncontrolled equipment shall be marked as such and labelled for indication only as (not calibrated)
and shall not be used to verify any product or processes.

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4.7 MANAGEMENT OF NON-CONFORMING EQUIPMENT

When Controlled Measuring Equipment (including that belonging to third-parties) is found to be

out of tolerance or defective, should immediately be taken out of service and notifying the Stores
Manager. The Stores Manager should make sure that all defective equipment is securely
quarantined, in accordance with a specific quarantine process/procedure. This should include but
is not limited to, the use of a locked/secured quarantine cage or area, with authorized entry only.
All processes placed in question by the use of damaged or out of calibration test equipment must
be re-inspected for verification using a calibrated measuring equipment. If the validity of previous
measurement results has been adversely affected, this shall be controlled in accordance with the
Management of Non-Conformances, Corrective and Preventative Actions Procedure, QUA-PR-015.

4.8 DISPOSAL OF NON-CONFORMING CONTROLLED MEASURING EQUIPMENT

Controlled Measuring Equipment which considered broken beyond repair, or life expired will be
disposed of in accordance with the FLOW Waste Management Procedure, HSE-PR-018 and the
CMMS Calibration Log should be updated/amended accordingly.

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5 REFERENCES & ASSOCIATED DOCUMENTS
5.1 REFERENCES

Document Number Document Name

ISO 14001:2015 Environmental management systems - Requirements

ISO 17025 Testing and Calibration Laboratories

ISO 9001:2015 Quality Management Systems - Requirements

Occupational Health and Safety Management Systems -

ISO45001:2018
Requirements

5.2 ASSOCIATED DOCUMENTS

Document Number Document Name

HSE-PR-018 Waste Management Procedure

QUA-PR-001 Contractor and Supplier Management Procedure

QUA-PR-005 Control of Records Procedure

QUA-PR-010 HSQE Audit Procedure

Management of Non-Conformances, Corrective and Preventative

QUA-PR-015
Actions Procedure

TRA-PL-001-01 HR PLAN – Training Plan

5.3 ASSOCIATED WORK INSTRUCTIONS

Document Number Document Name

N/A

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6 MONITORING AND AUDIT
6.1 MONITORING

Procedural compliance monitoring will be undertaken as part of routine inspections and by the
Stores Manager.

Also, measurement results should be monitored and analysed if the below situations are
encountered:

• If there is an out of tolerance during calibration and verification or an out of tolerance is

suspected.
• If a new instrument or standard has arrived from a third-party calibration.
• During a scheduled maintenance.
• During the extension of the calibration interval.
• If new equipment is installed or transferred from different locations.

6.2 AUDIT

Procedural compliance auditing will be undertaken in accordance with the FLOW HSQE Audit
Procedure, QUA-PR-010.

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7 RECORDS
Records that will be generated by the application of this procedure are described in Table 1. These
records shall be maintained in accordance with the Control of Records Procedure, QUA-PR-005.

Table 1 – Calibration (Control of Measuring Equipment) Records

Document Description Minimum Retention

Calibration Log CMMS Record of Controlled Life of the contract

Measuring Equipment
Calibration

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APPENDIX A EXAMPLE CONTROLLED MEASURING EQUIPMENT
Item

Chronograph Optical Collimation Equipment

Chronometer Optical Meter

Continuity Checker Oscilloscope

Corrugation Measurement Device Phonometer

Current Collector Tester Pressure Gauge

Dielectric Strength Tester Radio Generator / Analyzer

Digital Pressure Gauge Relay Tester

Digital Thermometer Resistance Tester

Electrical Continuity Tester Roughness Meter

Fire Optic Test Kit Scope Meter

Force Gauge Smoke Detector Tester

FROG Measuring Instrument Sound Level Meter

Gas Detector Tachometer

Hygrometer Torque Wrench

Insulation Tester Track and Turnout Measuring Device

Multi-Meter Ultrasonic Tester

Ohmmeter

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