BSBADM405A – ORGANISE

MEETINGS
Assessment - CPW1: - Performance in Business
Meetings

Student Name MADHU SUDAN THAPA

Student ID ATMC 200352

Assessment 1:

Part 1: Case Study:

You work for XYZ Pty. Ltd, a large accounting company of 150 workers spread over 4 States
(Queensland, New South Wales, Victoria and South Australia). You have been working there for
2 years and have been asked to help prepare an Agenda for a conference meeting to be held this
Monday at 10:00am. The reasons for the meeting are detailed below:
 The directors are looking at issuing all employees with new laptops / (multi-purpose)
tablets so that they can be used at work, when workers are in the field and employees can
use them at home for private use.
 There has been some discussion by staff about:
o If they have a business laptop at home management will expect work at home
o Will employees be expected to contribute towards the cost of the new machine
o Management will be able to track the movements of employees via emails and
track internet websites such as looking at employment websites.

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Write an Agenda for a video conference to discuss all the items listed above.

Meeting Title: COMPANY LAPTOPS FOR ALL EMPLOYEES

Meeting Agenda

Date: 14-09-2020 Time Start: 10.00am Time End: 11.00am

Location: CONFERENCE CALL – QLD, NSW, VIC + SA

Attendees: ALL EMPLOYEES – NSW, QLD, VIC, SA

No. Agenda Item Person Responsible Time

1 Introduction – Purpose of Anne Summers 5 mins

meeting

2 Use of laptop at home – will Madhu Sudan Thapa 12 mins

company expect work to be
done at home

3 Employee contribution to cost of Madhu Sudan Thapa 12 mins

unit?

4 Management able to track use of Dave Hamilton 12 mins

machine by individuals

5 Cost of Repair Dave Hamilton 8 mins

6 Next Steps? And when They Anne Summers 5 mins

receive the laptops

7 Any other business - relevant Anne Summer 5 mins

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2. Include in your Agenda any other items that you believe XYZ P/Ltd would have on their
Agenda.
The other agendas that I believe XYZ would have on their Agenda are as follows.
1. Will employees be required to contribute to cost?

2. Who owns the laptop if employee contribution?

3. Who will be paying for cost of repairs.

4. Insurance

5. What will be the overall policy for usage by employees?

3. Draft an email (do not send) to the participants / attendees of the meeting advising them of the
meeting date and time, and any other items you consider necessary for a Video conference.

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4. At the conclusion of the meeting, write what you believe would be minutes for the meeting,
It is not necessary to include names of attendees. Your Minutes should include some discussion
about the Agenda items (shown above in the case study) and whether or not the issues resolved
any of the issues noted.
Submit to your Trainer / Lecturer
Answer:

Meeting Minutes
Meeting title: Laptop provided by company

Meeting date: 10/09/2020

Meeting time: 10:00am to 11:00am

Meeting location: XYZ Pty. Ltd. Sydney, NSW, 2000

Meeting called by: Chairperson- Anne Summers

Facilitator: Madhu Sudan Thapa Note taker: Sunita Timekeeper: Dan

Attendees: Anne Summers, Dave, Madhu, Sunita, Dan, Pratik………..

Agenda
Topic (1): Introduction- purpose of meeting

Presenter: Anne Summers

Time allotted: 5min

Topic (1): Issuing of laptops for all employees and the implications of this in work habits,
privacy and related issues.

Action item:
 Representatives from each state nominated
 Have engaged with workers in each state for input + opinions
 Concerns to be shared with management

Person responsible: Chairperson Deadline: 1 week

Topic (2): Use of laptop at home- will the company expect the employees to work from

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home

Presenter: Madhu Sudan Thapa Time allotted: 12 min

Discussion notes:
 Employees may not be willing to work outside office hours.
 Will the employer pay the employee for working from home?
 If they will pay- will they get payed on a double rate basis or normal rate?
 From employer’s view: if they provide us with laptop to work then they will expect us to
work from home too.

Action item:
 There should be more information on what the employees expect from the management.
 More information should be provided by the employer about the pay rates of working
from home.
 Information about the hours of work must be provided too.
 If the employees do work from home; then will the hours of work be flexible (for
example: since the employee is working from home, they should be able to work flexibly
not on a continuous basis).

Person responsible: Senior Supervisor Deadline:1 week

Topic (3): Employee contribution to cost of unit

Presenter: Madhu Sudan Thapa Time allotted: 12 min

Discussion notes:
 Who will own the unit- management or employee?
 If employee owns; will they have to pay full price or not?
 If the employee resigns from the job; can he take the unit or not?
 If he is willing to give the unit back; will he get his share of payment back or not?
 All the employees are not in favor of this topic.

Action item:
 Detailed information be provided on;
 Who will own the unit?
 What % of the cost will the employee have to pay?
 If the employee resigns what will happen to the unit?
 All the employees are not in favor of this topic; therefor, this should be discussed with the
Board of Directors/ Upper Level Management.
 An assurance be made (formally) that this discussion will not be changed in the future.

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Person responsible: Unit Manager, Dave Hamilton Deadline: 3 week

Topic (4): Management able to track use of unit by individuals

Presenter: Dave Hamilton Time allotted: 10 min

Discussion notes:
 It is good if they track the use of the unit as it will prevent any fraud done by the staffs.
 The employees will not use the unit for their personal purpose.
 Tracking of the unit will make it effective for the company in terms of work done by the
employee; deadlines will be met, and the outcome will be productive.

Action item:
 Management will be able to track the use of unit only if the employee is using the
company’s unit, but management will not invade any privacy
 The Unit can be used for their personal use if they want to.
 Work login will be provided while working for the company and only that login can be
tracked by the Management.

Person responsible: Upper Level Management or Board of Directors

Deadline: 2 weeks

Topic (5): Cost of repair/damage

Presenter: Dave Hamilton Time allotted: 10 min

Discussion notes:
 Who will bear the cost of repair if any damage occurs to the unit?
 Will the employer have to pay any certain % of cost?

Action item:
 All the employees want the company to bear the cost of any internal/ external damages
of the unit.
 Replacement units be provided until unit is undergoing repairs.

Person responsible: Unit Manager Deadline: 3 weeks

Topic (6): Next steps and when

Presenter: Anne Summers Time allotted: 8 min

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Discussion notes: what other steps can be done by the employer.

Action item:
 need Management guidelines
 Policy and procedures for use of company’s laptop
 Management can take initiatives to motivate employees
 The date to be providing the unit

Person responsible: Senior Manager Deadline: 1 week

Topic (7): Any other business related

Presenter: Anne Summers Time allotted: 10 min

Discussion notes:
 What employees are expected from them in this hard time?
 How the employers are going to look after their employees?
 Small introduction of new project?

Action item:
 All the employees will be provided with clear guidelines on their responsibilities.
 All the employees will be provided with other facilities to ease on their work in this hard
times

Person responsible: Senior Management Deadline: 3 weeks

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Part 2. Meeting
All Students are to form into a group and conduct a meeting and discuss the options from the
meeting above:
o If they have a business laptop at home management will expect work at home
o Will employees be expected to contribute towards the cost of the new machine
o Management will be able to track the movements of employees via emails and
track internet websites such as looking at employment websites.
All students are expected to contribute to the discussion and be a part of making a decision
on whether issuing employees with a Laptop is a good idea or not.
It is part of your assessment.

Answers.

CPW.01Business Meetings
PROPOSED PURCHASE OF LAPTOPS FOR EACH EMPLOYEE & PRIVATE USAGE

Discussion of Possible issues & topics includes:

1. Will company expect additional work to be undertaken at home?
Employees don’t have to do additional work when they are provided the laptop rather
they can use the laptop and work for home if they have to finish some work with in a
tight deadlines. It will not change anything; it is the company trying to service its
employees by giving the latest and fast laptop, so the work flows better.

2. Will employees be required to contribute to cost?

No employers will pay all the cost that what providing by employers to employees
means.

3. Who owns the laptop if employee contribution?

Employees own the laptop but has to pay for their repair and damage.

4. Will management track usage?

Work login will be provided so there will not be any problem regarding the privacy.

5. Insurance
They will be insured by the Company.

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 6. What will be the overall policy for usage by employees?
It is similar as the employees have their own laptop.

Providing laptop to all the employees from work is really a good idea because of following:

 They can use the laptop to finish their pending work working from home, if they have
tight deadlines.

 Employees will not have any problem working as they are provided with new and latest
laptops. Usually employees’ personal laptops will not be as new as the company can
provide which may bring some problems such as getting slow, not opening the file
properly, cannot load high and big files and so on.

 They can be able to use it personally. Laptop provided by company will be latest and
fastest which employees can take the benefits while using personally.

 Giving the laptops to employees will keep the employees happy as it is one of the
benefits they are provided.

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