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Year End Activities

Generally we can see the Financial statements F.01

So Go to: F.01 Screen

Path: SPROFinancial Accounting(new)General Ledger Accounting(new)Periodic

processingDocumentDefine Financial Statements Versions

Click on Save

Next Click on on the Same screen

Here above this is the Basic Fields are available, Automatically create din Sap, W can modify this
according to our Requirement. So I am changing the names, How see below
Double click on 7 No text exists & Write the Assets name and Continue, See below
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So above every Item need to give like this

Here above Number: 7,6,5,4,3 these numbers I did give names, And Number 2- If you not
assigned any Accounts Under these numbers76543 elements, System is showing ‘NOT
ASSIGNED’ Automatically.
So Number-2 is Put it ‘Not Assigned’-
Number-1 Write as ‘NOTES’
Now you can see Below Full name picture

Here above Number- 8,9 numbers as per my Conveyance I gave Nos- 8,9 like this.
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Right now I can also Create BALANCE SHEET & INCOME STATEMENT AS A NODE
Just Place cursor on AndClickon tab

Here above write BS & P&L Account and Continue

So Now Chart list Element is Added like this, See below

Now Under BALANCE SHEET You can shift in to ASSETS & LIABILITIES, So how to shift it see
below

Just place cursor on And click on

(Select +/- F9) Button
Now it is showing Yellow colour- & Put it

as Cursor on & Click on (Reassign Shift+F6)

Here above Put it as Subordinate mode & Continue

Now below It will Added Assets Element Under- BALANCE SHEET

Now You can do LIABILITIES also

Just place cursor on & And

click on (Select +/- F9) Button

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Now it is showing Yellow colour-

& Put it as Cursor on & Click on (Reassign

Shift+F6)

Here above Put it as Subordinate mode & Continue

Now below It will Added Liabilities Element Under- BALANCE SHEET

Next Add P&L Elements Under PROFIT AND LOSS ACCOUNT

Go to: Click on
NET RESULT = Income – Expenditure

So Just Place Cursor on & Click on

(Select +/- F9) Button
Now system is showing as Yellow colour-

Next Place Cursor on & Click on (Reassign

Shift+F6)

Here below system is Added NET RESULT Under P&L Account

Here in the P&L A/C- We need another that is called REVENUE AND EXPENSES To need Add
Under P&L A/C.
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So Just Place Cursor on & Click on

Tab
Here I am Creating Under P&L A/C- Revenue & Expenditure, See below

Now I Created Under P&L A/C- Revenue, Expenses & Net Result, See below

Next RETAINED EARNING LOSS

RETAINED EARNING PROFIT it is Comes under the LIABILITIES-- RESERVES & SURPLUS
ACCOUNT Side, See below how it is
So this is the Back bone of Financial Statements, after that Under LIABILITIES there are many
Accounts are there Like Reserves & Surplus Account, Capital, Current Liabilities, Long Term
loans, So I will assign under above those are.

Now I will show my Chart of Accounts, This is below My Chart of Accounts Excel List. These are
the GL Accounts Groups
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The same above Chart of Accounts I am going to be Added in the Sap Chart list
Now the Chart status is Below like this

So now I am Adding Chart of Accounts Elements in the Sap FS Chart

Just Place cursor on & Click on Tab
Now Just Go to- Excel Sheet- Copy from Under Liabilities- Reserves & Surplus To Acc Dep &
Paste in the Sap FS Chart, See below how it is

Before going to Fill Under LIABILITY Elements in the FS VERSION, First we need to Create below
Elements & Check out Chart of Accounts in- OBD4 in the Same List, See below
LIABILITIES:

ASSETS:

REVENUES:
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EXPENSES:

Click on Save

Now Just place cursor on & Tab

th
Here below Copy from 5 page Excel sheet- Liability Elements Copy From (Liability- SHCA To
ACDP), Paste in the SAP Screen, See below

Click on Continue
Here In the Sap Screen Added Liability Elements after Copy & Paste- below like this

Next Just Place cursor on & Tab

Here in the Assets also same ASSETS Elements take Copy form Excel & Paste in the ASSETS SAP
Screen, See below how it is
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Click on Continue
After Copy & Paste Assets Elements in the Sap screen System showing like this

Now we can see the Full BALANCE SHEET- (Assets & Liabilities)Account Added Elements in Sap,
See below

Click on Save
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Next Just Place cursor on & Click on

Tab
Copy Excel Sheet From Revenue Elements & Paste in the Sap Screen

Click on Continue
Here system Added in the Sap P&L Account Screen, See below

Next Place cursor on & Click on Tab

Click on Continue
Here system Added in the Sap P&L Account Screen, See below
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Now we can see the Full PROFIT AND LOSS Account Added Elements in Sap, See below

Click on Save

Message:

Here RETAINED EARNINGS LOSS/PROFIT Comes Under My RESERVES & SURPLUS

So Place Cursor on &

Click on (Select +/- F9)

Now system is Highlighted Yellow colour-
& Select And Place

Cursor on in the LIABILITIES & Now Click on

(Reassign Shift+F6) button

Click on Continue
Now Below Retained Earnings- Profit Element, Added Under RESERVES AND SURPLUS
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I will Add one more Account, Just Place Cursor on

& Click on (Select

+/- F9)
Now system is Highlighted Yellow colour-
& Select And Place

Cursor on in the LIABILITIES & Now Click on

(Reassign Shift+F6) button

Click on Continue
Now Below Retained Earnings- Loss Element, Added Under RESERVES AND SURPLUS

Click on Save

Message:

Now you can Check out 

Under BALANCE SHEET you can able to View


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Under LIABILITIES you can able to View

Under RESERVES & SURPLUS you can able to View

So Like this symbol means Under the Particular Heads-Sub Elemetns is there.

Now Assigning the Accounts To Chart of Accounts G/L Accounts:

Share Capital-

Now Place Cursor on & Click on Tab

Need to give Chart of Accounts number-

Here above D-means Debit And C-means Credit
Now Click on Continue
Here system is Automatically Added Number Range, See below

Next Just Leave it for

Reserves & Surplus-

Secured Loans-

Next Place Cursor on & Click on tab

Click on Continue
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Unsecured Loans-

Next Place Cursor on & Click on Tab

Click on Continue

Next Sundry Creditors-

Place Cursor on & Click on Tab

Click on Continue

Next Place Cursor on & Click on Tab

Click on Continue

Next Current Liabilities-

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Next Place Cursor on & Click on Tab

Click on Continue

Next Place Cursor on & Click on Tab

Click on Contiue

Click on Save
With this Assigning Chart of Accounts for LIABILITY part was Completed.

Assigning Chart of Accounts for ASSETS:

Now Place Cursor on & Click on Tab

Here below Fixed Aseet entry is Debit But I am Seleting Debit & Credit Check box, See below
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Click on Continue

Next Place Cursor on & Click on Tab

Click on Continue

Next Place Cursor on & Click on Tab

Click on Continue

Next Place Cursor on & Click on Tab

Click on Continue

Next Place Cursor on & Click on Tab

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Click on Continue

Next Place Cursor on & Click on Tab

Click on Continue

Next Place Cursor on & Click on Tab

Click on Continue

Click on Save

Message:

Assigning Chart of Accounts for REVENUES:

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Just Place Cursor on & Click on

Tab

Click on Continue

Next Place Cursor on & Click on

Tab

Click on Continue

Next Click on & Click on Tab

Click on Continue

Click on Save
With this REVENUE Assigning COA was Completed.

Assigning Chart of Accounts for EXPENSES:

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Just Place Cursor on & Click on

Tab

Click on Continue

Next place Cursor on & Click on

Tab

Click on Continue

Next Place Cursor on & Click on

Tab

Click on Continue
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Next Place Cursor on & Click on

Tab

Click on continue

Next Place Cursor on & Click on

Tab

Click on Contiue

Next Place Cursor on & Click on

Tab

Click on Contiue

Click on Save

Message:
With this Account Assignment Process is Completed.
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Now Go to: T Code- F.01

Note: Here above Give your Finanacial Statements- MRF1, Changing from Check box From
Classic List To Check box ALV Tree Control.
Click on Execute
Here you can See below to your Financial Statements Document Report like this
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Report-2

Click on Execute
Now you can able to View Classic List
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Now I am Doing MRF1- Financial Statements in the Add some more Elements for MRF1, see
below
How To Add LIABILITIES in the MRF1- Financial Statements:
Just Place Cursor on - Under LIABILITIES, & Click on

Tab

Above showing Red mark My Old Current Liabilities

Click on Continue

Click on Save
Here above COA From 27000 – 27999 I am Not posted any Documents in that Series

Message:

1Now I already worked Current Liabilities- Chart of Accounts Series above From 27000- 27999.
And It is showing whatever the G/L Linked with Chart Of Accounts, ASee below

2 Next I can Assign Current Assets- Under FIXED ASSETS

Here I can Create Current Liabilities Under FIXED ASSETS
So Place Cursor on & Click on Tab
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Click on Continue
Now system is Added Current Assets Under- ASSETS
Now I need to assign Chart Of Accounts G/L Accounts, SAee below
Place Cursor on & Click on Tab

Click on Continue

Here below After Assigning the GL’s system is showing like this, see below

Click on Save
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3 Next I am Adding Direct Expenses Under EXPENSES

Place Cursor on & Click on

Tab

Here above I Added my Old Direct Expenses & Assigned the COA- Showing It as Red mark

Click on Save

Next I am adding My Old Incomes Under REVENUES/INCOMES

Just Place Cursor on & Click on Tab

Why means Here I don’t have Income Elements Under REVENUE

Click on Continue
So like this below Added Under REVENUE

4 Now I am Assigning Chart Of Accounts to the Incomes Element

Just Place Cursor on & Click on

Tab
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Click on Continue

Click on Save

Message:

Now I need to See the FINANCIAL REPORT in T Code: F.01

Click on Execute
Now you can able to See Report
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Click on Continue

So this is How to get Finanacial Statement Report shwoing is Completed.

LIABILITY Report
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ASSETS Report

EXPENSES Report

INCOME Report

The BALANCE SHEET Tallied, See below

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Now Under Liabilities You can Assign the Share Capital

So Click on
15.10
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