Rev.

: 4
Date: 04/04/22

Project Management Unit (PMU) Meetings

Date of
Date of Meeting Agenda PMC PhilMech Status/Remarks
Submission
1. 2. Revised and adjusted List of  For presentation of AMD at PMU meeting on 05
Equipment Apr.
March 25, 2022
 Once submitted and consulted with AMD  AMD submitted the list to PMC on 31 Mar.
PMC, PMC will submit the list to
KOICA
3. 4. Detailed Plan of Capacity Training & Schedule
Development Program  Procurement of software equipment to Local
 the plan can include Subject, Lecturer, supplier (Computrends)
Timeline, Target Trainees and  KOR experts will dispatched in PhilMech for Local
Budgeting training
 AMD will update on PMU meeting on 05 Apr
regarding the trainee’s information (chart)
AMD with consultation March 25, 2022
 PMC will present on PMU meeting on 05 Apr the
to TMTD
following as the Trainers will be KOR experts:
- Detailed Schedule
- Detailed Courses
- Trainers Credentials/Certification
- Training Certificates
 Official list of attendees in Invitational Training in
KOR (AMD already shared the list of names)
5. 6. Final List of Technology to be  First draft of List of Technologies to be shared by
submitted to PMC AMD on late April or earliest of May
AMD, BPED, PMITD
 can include replacement and June 30, 2022
alternative technologies
 the number can be increased
7. 8. Development Plan for each
technology PMITD (with
 can includes function, budget, target information/Matrix
beneficiaries, target time for completing provided by AMD & June 30, 2022
BPED)
the prototype and fabrication and
technical assistance from Korean
experts.
1. Internal ASAP  Waiting for official documents/contract/agreement
Discussio with Koica, stating the difference in role and
n of PSC participation in the project, this will be used as a
and TWG recommendation to DA to get a request for re-

1
 Rev.: 4
Date: 04/04/22

Project Management Unit (PMU) Meetings

members consideration of inclusion of PMC in PSC members

 KOICA will send official letter if needed

Others:
Issues/Concerns Description Person/s to Comply Date of Submission Status/Remarks
1. AMDPC Construction 1. Signed Official Letter of Comments on AMDPC  For signature of Dir. IV today
AMD April 04, 2022
Layout  Submitted to PMC HQ last 04 April
2. Procurement/Bidding 2.1 Official Letter from KOICA  For follow up
(requesting the procurement and bidding activities PMC/KOICA ASAP
of List of Equipment in favor of PhilMech)
2.2 Memorandum of Agreement (MOA) from  Waiting for the Official Letter from KOICA to proceed
PhilMech
PhilMech ASAP
(regarding the transferring of funds to PhilMech for
procurement and bidding purposes)
3. Administrative 3.1 Official Documents on terms of  For follow up
reference/authority of PMC
PMC ASAP
(stating that any documents coming from PMC HQ
is official)
4. PSC members 4.1 Official Letter/Documents/Agreement with  For follow up
KOICA
(stating the difference in role and participation in
PMC ASAP
the project, this will be used as a recommendation
to DA to get a request for re-consideration of
inclusion of PMC in PSC members)
4.2 Set Appointment with PSC members for a  For follow up
Engr. Arlene Joaquin -
meeting with PMC on June 2022
5. Training Schedule & Module 5.1 List of Local Training Attendees Chart AMD ASAP  For follow up
5.2 Official List of Attendees in Invitational Training  AMD already shared the list of names (for confirmation if its
AMD -
in KOR final)
5.3 Official Letter of Recommendation of PMC to  For confirmation if it still needed
PhilMech PMC -
(to increase the staff of DPSU members)