Document No.: OPS09.

1B
Issue: A
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Date: Jan 2012

EMERGENCY PROCEDURES PLAN – SITE B

7. Site B PIRMP - EMERGENCY RESPONSE &
CONTROL

7.1 INTRODUCTION
The main consideration of Emergency Planning is the protection of people, property
and the environment during an emergency situation. This is achieved by
developing an emergency plan that implement a system able to respond
automatically to any emergency and that leads to the most effective outcome
possible under the circumstances. The Plan must be dynamic and interactive,
ensuring ongoing relevance to the needs of the facility and all stakeholders by
continual monitoring, review and consultation. All of the stages are inter-related
and details of the Plan must be continually evaluated and revised as appropriate.
The Vopak Site B Emergency Planning process is based on the following
illustration.

DEFINE AIM
MONITOR AND REVIEW

DEFINE OBJECTIVES
CONSULTATION

DEFINE PARAMETERS

DEFINE SYSTEM

MANAGE SYSTEM

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The critical part of the preparation of the Plan is that it needs to be preceded by
careful planning, based on an appreciation of the hazards and understanding of the
possible emergency scenarios, their possible impacts and the availability of
emergency response resources both internal and external to the facility.

7.2 EMERGENCY ORGANISATIONAL STRUCTURE

The organisational structure during the initial period of an emergency, and for the
particular internal or external alert is shown in Figure 1.

Figure 1: Emergency Organisation Structure

The Emergency Controller will be the first available person, as shown on the "List of
Authorised Company Personnel for Emergency Controller and TEMO (Emergency
Coordinator)" (refer Appendix D). The TEMO will be the second available person,
as shown on the list.
The following sections describe the duties and responsibilities of Company
Personnel involved in an Emergency at this site.
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7.3 PERSONNEL RESPONSIBILITIES

7.3.1 Emergency Controller

This function is to operate at the site of the emergency to coordinate and provide
information and assistance to the Emergency Services at the scene of the
emergency and to respond to the emergency.
The Emergency Controller will be the first available Site B Operator until relieved by
a more senior person.
The Emergency Controller will make certain at all times that the appropriate number
of people are used during an emergency, and that only those people with a
functional role of the emergency are at the scene of the emergency.
The magnitude of the emergency may require the setting up of the Port Botany
Emergency Operations Centre (EOC) and activating the Port Botany Emergency
Plan. The EOC location will be determined by the Sydney Ports Corporation. This
action is decided by the Incident Controller or head of the attending Emergency
Agency. If EOC is established, the Emergency Controller must report to the
Emergency Operations Centre.
Duties & Responsibilities:
1) Obtain two-way radio, obtain and wear Emergency Controller’s safety helmet
and vest for easy recognition. (Note: Two sets of safety helmets and vests
are kept at each of the following locations:
• Control Room Site B
• Fire Pump house Site B
2) Establish as quickly as possible radio contact with the TEMO (TEMO),
remain at Site B and account for any personnel on site, in particular those in
the affected area.
3) Set up emergency control centre in the:-
• CONTROL ROOM (Site B) OR
• AS CIRCUMSTANCES DICTATE
4) Take action as required emergency resources and personnel as per the “List
of Authorised Company Personnel for the Emergency Controller and TEMO”.
5) Upon the arrival of the Emergency Services, the Emergency Controller must
brief the Officer-in-charge with the following information:
• location and type of emergency
• details of personnel injured or trapped
• action taken to date
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EMERGENCY PROCEDURES PLAN – SITE B

• location of all personnel on site
• details of product involved (eg MSDS etc)
• any other relevant information
6) The Emergency Controller will then hand over the responsibilities of directing
the emergency operations to the Officer-in-charge of the relevant Emergency
Service and offer whatever assistance may be required. At this stage, the
Port Botany Emergency Plan is activated at the discretion of the head of
Emergency Agency in consultation with the Terminal Emergency Controller.
7) Determine the magnitude of the Emergency and liaise with the TEMO for
assistance, as required.
8) Keep TEMO informed of the emergency status.
9) When additional personnel and equipment are available, deploy as
necessary.
10) Decide whether to cancel alarm if conditions warrant a cancellation.
11) Decide on the requirements for evacuation of affected area, the entire site
and/or from the Port Botany area.
12) Liaise with the TEMO on release of personnel and equipment during
termination stage.
13) Following an emergency, after consultation with the TEMO, emergency
services and authorities as appropriate, that the emergency situation has
now ceased and the terminal has been deemed safe to handover back to
operations.
14) Return to normal operations must be notified using Site radio, and PBERS.
15) Allocate personnel if required to do so by an Authority to assist cleaning or
containing waste residue resultant from an emergency.
16) At completion of the emergency, hold debriefing meeting, review the
emergency, raise an incident notification, and minute all proceedings.
17) Set up a recovery strategy in line with the SPC Port Botany Emergency Plan
if necessary.
18) Ensure that the appropriate investigation reports/recommendations for
actioning are completed as required.
Refer Appendix F.1– “Emergency Controller Checklist” for guidance.
Refer to Appendix G for emergency scenario plans.

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EMERGENCY PROCEDURES PLAN – SITE B

7.3.2 TERMINAL EMERGENCY MANAGEMENT OFFICER (TEMO)
The TEMO is responsible for:
• Establishing and coordinating the emergency communications in support of
the Emergency Controller and Emergency Services.
• providing technical assistance
• providing back-up coordination for the emergency
• During an emergency the TEMO will be stationed at :-
• Control Room - Site B
AS CIRCUMSTANCES DICTATE
With a Vopak radio (to maintain contact with Vopak personnel at the actual
emergency site).
The TEMO will utilise the two-way radio situated at the Control Room and establish
radio contact with the Emergency Controller.

Duties & Responsibilities:

1) Obtain two-way radio, obtain and wear the TEMO’s safety helmet and vest
for easy recognition. (Note: Two sets of safety helmets and vests are kept
at each of the following locations:
• Control Room Site B
• Fire Pump house Site B
2) Immediately establish radio contact with the Emergency Controller and
confirm the level of emergency.
3) Meet all requests and obtain all information for the Emergency Controller.
4) As people become available, advise the Emergency Controller who may
direct them to duties as required.
5) Allocate personnel as necessary to assist in performing necessary duties,
e.g. traffic control, telephone system, etc.
6) Checklist for guidance of TEMO (see Appendix F.2)
Arrange:

• Headcount (Refer Section 11.3 Evacuation-Headcount/Roll call)

• First Aid or Medical help (Refer Section 7.2)
• Security (Refer Section 7.2)
• Telephone manning (Refer Section 6.2.1.1)

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EMERGENCY PROCEDURES PLAN – SITE B

• Traffic control (Refer Section 7.2)
• Manning of evacuation point, if evacuation is ordered
• Handover to the appropriate external emergency services.
• Notify, as required: (Appendix B.1 - Emergency Telephone Log)
• Emergency Services
• Neighbouring companies, i.e. ELGAS, Terminals Pty. Ltd., Terminals Pty.
Ltd. (Hydrocarbon Terminal), Origin Energy, DP World, Patricks.
• Prince of Wales Hospital
• Utilities providers (i.e. Water Board, AGL, Sydney Electricity)
• Notify the EPA, immediately, if emergency services have attended site or
there has been a risk to the environment.
• Notify WorkCover NSW, immediately if emergency services have attended
site or if there has been an injury or risk of injury.
• The Ministry of Health – via public health unit –
http://www.health.nsw.gov.au/publichealth/infections/phus.asp
• Decide whether other Authorities need to be informed of the Emergency, eg,
Sydney Water, Energy Australia, Natural Gas Co,
Note: Checklists are kept in the Site B Control Room + Emergency
Information Boards. A duplication of this list is provided in
Appendix B.
1) Should additional personnel be required, the TEMO will arrange for call-ins.
2) Arrange for engineering support, as required.
3) Ensure that there is constant observation and control of the operation of the
fire pumps in the fire water and foam pump house. The person designated
to do this must have a two-way radio.
4) At the conclusion of the emergency, attend the debrief meeting.
5) For guidance, refer Appendix F.2 – TEMO Checklist
NOTE: All work permits should be revoked and must be renewed before
work recommences.

7.3.3 First Aid Attendant

The health and safety of personnel, and provision of First Aid to the injured, is of
prime importance. All efforts should be directed to caring for the injured.
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EMERGENCY PROCEDURES PLAN – SITE B

The TEMO will designate an Emergency First Aid Area(s) where injured persons
shall be treated if practicable. This area may, or may not, be the SITE B CONTROL
ROOM BUILDING, depending on the situation.
1) The Emergency Controller will arrange for the injured to be sent to the
Emergency First Aid Area(s).
2) The provision of First Aid will be one of the following, depending on the
seriousness of the injury:
a) MINOR - render the proper First Aid and, if practical, return the person
to work. If not practical, allow recuperation time at the Emergency
First Aid Area.
b) OTHER - injuries requiring professional medical treatment. The
TEMO to arrange to have the injured person taken to: Prince of
Wales Hospital, High Street, Randwick.

The TEMO will arrange immediate access of the ambulance to SITE B and have it
directed to the proper location. Company vehicles may be used in place of an
ambulance if the TEMO makes a judgement that it may be quicker, and the injury
allows transport by car. The TEMO will arrange transport.
NOTE: The names of any casualties that occur during an emergency must
remain confidential.

7.3.4 Terminal Emergency Teams

The Terminal Emergency Teams, or Hose Teams, shall be made up of Vopak Staff
and Operators as designated at the time of the emergency by the Emergency
Controller.

Duties & Responsibilities:

Under the direction of the Emergency Controller, provide all assistance necessary
to control, reduce or stop the cause of the emergency, and to minimise any
secondary damage which may propagate the incident. Where necessary, and if
safe to do so, carry out search and rescue operations for persons unaccounted for.

7.3.5 Emergency Operations Centre (EOC)

The magnitude of the emergency may require the setting up of the Port Botany
Emergency Operations Centre (EOC) and activating the Port Botany Emergency
Plan. The location of the EOC is determined by Sydney Ports .This action is
decided by the Police Site Controller or head of a Emergency Agency. If so, the
TEMO must report to the Emergency Operations Centre (EOC).
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EMERGENCY PROCEDURES PLAN – SITE B

7.4 PROCEDURES
The Vopak Site B Emergency Planning process is designed to identify all hazards,
which will reasonably be expected to initiate, or contribute to, an emergency. This
process involved identifying hazards of several different types:-
• hazards arising from the Dangerous Goods (generally Class 3) stored in the
facility
• hazards arising from activities or equipment associated with the facility (Loss
of Containment (LOC), plant, machinery, transport, electrical), and
• natural hazards that Vopak have identified as credible events (HIGH WINDS,
EARTHQUAKE, ELECTRICAL STORMS, TSUMANI, STORM SURGE or
VERY HIGH RAINFALL) that could impact upon the safe operation of the
facility.
• Each development stage of Vopak Site B has included a range of Safety
Studies:-
• Preliminary Hazard Analysis
• HAZOP
• Final Hazard Analysis
• Fire Safety Study
In addition to these safety studies a MHF Safety Report has been developed which
identifies potential major accidents (MA’s).

7.4.1 GENERAL EMERGENCIES

7.4.1.1 GENERAL EMERGENCY PLAN

The sequence of actions to be used in principle for all emergencies is described in
drawings included in Appendix 0 and listed in Appendix 0 - General Emergency
Flow Chart.
The General Emergency Flow Chart will be used in emergencies such as:-
• Wind storms
• Electrical storms
• Earthquakes
• Bomb threat
• Civil disturbance
• Terrorism/sabotage
• Loss of external services

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EMERGENCY PROCEDURES PLAN – SITE B

7.4.1.2 Wharf Emergency
Refer to Sydney Bulk Liquids Berth Port Botany Operations Manual

Figure 2: Wharf Emergency

7.4.1.3 Site B Pipeline Corridor Emergency

(Includes Jet Fuel Pipeline to Bumborah Point Road and CTP Pipeline to Caltex
Banksmeadow)

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EMERGENCY PROCEDURES PLAN – SITE B

Figure 3: Site B Pipeline Corridor Emergency

Emergency Discovered/Declared in pipeline

corridor, BLB2 culvert

Immediately stop work & operations, i.e. stop

ship pumping and instruct Vopak personnel to
shut isolating valves at wharf MLA and Terminal
Manifold. Advice Caltex Controls stop Jet Fuel
and/or CTP transfer

Notify Vopak Control Room personnel by:

Terminal Emergency
two-way radio (or telephone - internal ext. 952,
Procedures Activated or on Standby
external ph 9666-3149)

Notify SPC Support Services Officer via Port
Botany Emergency Radio or two-way radio and
confirm that emergency services have been
notified via 000
Consider consequences of a fire in corridor,
impinging onto the site from the site boundary to
the pipeline corridor, eg tank cooling, portable
monitors

Evacuate Pipeline Corridor

Assemble at nearest safe location or Vopak

Assembly Area(s) and await instructions

Update SPC via Port Botany Emergency Radio

7.4.1.4 Spillage Control Plan

Product spillages or leakages could occur from:
• Product Pipelines
• Storage Tanks
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• Transfer Manifold/Hoses
• Road Tankers
• Slops Tanks
• Collision of on-site vehicles
• Ships (during discharging / loading operations)
The spillage or leakage may well occur without an actual fire risk being present.
The majority of the products stored in the Site B Terminal are generally: Flammable
i.e. Class 3 with the remainder being Combustible C1 or C2.
It is imperative to ascertain the actual product involved in a spillage or leakage
incident as quickly as possible in order to verify if a fire risk is present. This
information is critical in deciding which of the following action plans must be put into
place.

• For spillages or leakage with HIGH fire risk refer Figure 4.

• For spillages or leakage with LOW fire risk refer Figure 5.
For large spills of flammable product, an assessment must be made of the extent of
the flammable vapour cloud that will be present. Wind direction is an important
consideration to determine the potential spread of the vapour cloud. If there is
potential for the vapour cloud to extend beyond the hazardous area, every attempt
must be made to eliminate all ignition sources from the area. This may include
notifying the SPC to eliminate vehicle traffic on neighbouring roads, or not starting
equipment (including fire pumps) that may be an ignition source.
Generally, if a spillage occurs on the ship as a result of the ship’s operations the
Vopak Emergency procedures Plan calls for the cessation of operations, valve
closures and assembly of wharf personnel to await instructions. The Port Botany
Emergency Plan would also be initiated.

Decontamination Procedure
The following sets out the procedure to contain and decontaminate areas that have
been affected by a loss of containment.

• If contamination of sewers or waterways has occurred advise local

emergency services.
• Contain the spill using sand or soil – prevent run off into drains and
waterways.
• Do not allow vapour or liquid to collect and remain in hollows or sumps.
• If appropriate cover with foam to reduce vapour.
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• Use an appropriate absorbent (located with the spill kit – refer to MSDS if
necessary).
• Collect spilt material with clean non-sparking tools and seal in properly
labeled drums for disposal using approved waste removal procedures.
• Wash down area with excess water.
• Always wear appropriate protective equipment to prevent skin and eye
contact and breathing vapours as per the MSDS.

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EMERGENCY PROCEDURES PLAN – SITE B

Figure 4: Spillage or leakage with high fire risk and/or toxic vapour cloud
RAISE EMERGENCY ALARM

ACTION FOR EC NOTIFY

ESTABLISH EMERGENCY SERVICES
Source/Type/Product/Quantity Call 000 for assistance. Advise nature of emergency
Any Injuries/People Trapped (Fire & Rescue NSW, Police & Ambulance)
SPC and NEIGHBOURING PROPERTIES using SPC
ESD
PBER&AS
All operations & product movement.
Notify neighbours (Elgas, ACFS) if evacuation is required
EVACUATE
EMERGENCY CONTROLLER
To Emergency Assembly Areas or off
Will determine extent & activate Emergency Procedures Plan
site by activating evacuation alarm
USE TEMO
Safety Equipment + PPE Advise
Refer Hazchem Code & MSDS Location/Nature/Product
ISOLATE VOPAK SENIOR MANAGEMENT
Source/Product/Flow Advise
EVALUATE TOXICITY &
FLAMMABILITY OF VAPOURS
CUSTOMERS
refer MSDS sheets for product and treat
Advise any customers whose products are involved
accordingly ie, foam, decontaminant,
absorbent, or water
REMOVE
All remaining sources of ignition PORT AUTHORITY
(including surrounding areas ; roads,
If Product Flow is to Port Area
buildings, fire pump house, depending on
spill location, size and wind direction)
CONTAIN NOTIFY as required
Spread of product, isolate immediate - Relevant Company Personnel
drainage, close final stormwater isolation - Security Company Control Room
valves
NOT CONTAINED MEDIA LIAISON
Pump back from downstream pit Location/Nature/Status by Managing Director ONLY
APPROPRIATE AUTHORITIES
PREVENT
e.g. EPA, WorkCover Authority,
Further escape of product
Water Board, as required
ENSURE
EMERGENCY SERVICES
Ignition is not possible by foam blanket
Advise Nature. Request Assistance.
ACTIVATE
Regular updating of current situation
Fixed fire system to standby
BARRICADE
Appropriate areas for Authorised Entry
for Personnel
COMMENCE
Decontamination procedure
CONSULT
Emergency Controller
EMERGENCY CONTROLLER
ALL CLEAR

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Figure 5: Spillage or leakage with low fire risk
RAISE EMERGENCY ALARM

ACTION FOR EC NOTIFY

ESTABLISH EMERGENCY SERVICES
Source/Type/Product/Quantity Call 000 for assistance. Advise nature of emergency
Any Injuries/People Trapped (Fire & Rescue NSW, Police & Ambulance)
SPC and NEIGHBOURING PROPERTIES using
ESD SPC PBER&AS
All operations & product movement. Notify neighbours (Elgas, ACFS) if evacuation is
required
EVACUATE EMERGENCY CONTROLLER
To Emergency Assembly Areas or off site by Will determine extent & activate Emergency
activating evacuation alarm Procedures Plan
USE TEMO
Safety Equipment + PPE Advise
Refer Hazchem Code & MSDS Location/Nature/Product
ISOLATE VOPAK SENIOR MANAGEMENT
Source/Product/Flow Advise

EVALUATE TOXICITY & FLAMMABILITY OF

VAPOURS CUSTOMERS
Refer MSDS sheets for product and treat accordingly Advise any customers whose products are involved
ie, foam, decontaminant, absorbent, or water

REMOVE
All remaining sources of ignition (including PORT AUTHORITY
surrounding areas ; roads, buildings, fire pump
If Product Flow is to Port Area
house, depending on spill location, size and wind
direction)
CONTAIN NOTIFY as required
Spread of product, isolate immediate drainage, close - Relevant Company Personnel
final stormwater isolation valves - Security Company Control Room
NOT CONTAINED MEDIA LIAISON
Pump back from downstream pit Location/Nature/Status by Managing Director ONLY
APPROPRIATE AUTHORITIES
PREVENT
e.g. EPA, WorkCover Authority,
Further escape of product
Water Board, as required
ENSURE
EMERGENCY SERVICES
Ignition is not possible by foam blanket
Advise Nature. Request Assistance.
ACTIVATE
Regular updating of current situation
Fixed fire system to standby
BARRICADE
Appropriate areas for Authorised Entry for Personnel
COMMENCE
Decontamination procedure
CONSULT
Emergency Controller
EMERGENCY CONTROLLER
ALL CLEAR

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FIRE OR RISK OF FIRE
Refer Figure 6 for Minor Fire
Refer Figure 7 for Major Fire

Figure 6: Minor fire or risk of minor fire

RAISE EMERGENCY ALARM

ACTION for EC NOTIFY

ESTABLISH
Location/Nature/Status for extinguishment
Any Injuries/People Trapped
ESD
All operations & product movement
EVACUATE
To Emergency Assembly Areas or off site by
activating evacuation alarm
USE
Safety Equipment + PPE
Refer Hazchem Code & MSDS
USE
Correct extinguisher
Put fixed fire system on standby
DO NOT
Use direct water jets on product fires.
Use fog pattern
ISOLATE
Fuel source if feeding or adjacent to fire
PREVENT
Further escape of fuel
Isolate immediate drainage, close final
stormwater isolation valves
ENSURE
Fire is extinguished and re-ignition
is not possible
CONSULT
Emergency Controller
COMMENCE
Decontamination procedure
EMERGENCY SERVICES
Call 000 for assistance. Advise nature of
emergency
(Fire & Rescue NSW, Police & Ambulance)
SPC and NEIGHBOURING PROPERTIES
using SPC PBER&AS
Notify neighbours (Elgas, ACFS) if evacuation is
required
EMERGENCY CONTROLLER
Will determine extent & activate Emergency
Procedures Plan
TEMO
Advise
Location/Nature/Product
VOPAK SENIOR MANAGEMENT
Advise
CUSTOMERS
Advise any customers whose products are
involved
PORT AUTHORITY
If Product Flow is to Port Area
NOTIFY as required
- Relevant Company Personnel
- Security Company Control Room
MEDIA LIAISON
Location/Nature/Status by Managing Director
ONLY
APPROPRIATE AUTHORITIES
e.g. EPA, WorkCover Authority,
Water Board, as required
EMERGENCY SERVICES
Advise Nature. Request Assistance.
Regular updating of current situation

EMERGENCY CONTROLLER
ALL CLEAR

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Figure 7: Major fire or risk of major fire

RAISE EMERGENCY ALARM

ACTION EC NOTIFY
EMERGENCY SERVICES
ESTABLISH
Call 000 for assistance. Advise nature of
Location/Nature/Status for extinguishment
emergency
Any Injuries/People Trapped
(Fire & Rescue NSW, Police & Ambulance)
SPC and NEIGHBOURING PROPERTIES using
ESD SPC PBER&AS
All operations & product movement Notify neighbours (Elgas, ACFS) if evacuation is
required
EVACUATE EMERGENCY CONTROLLER
To Emergency Assembly Areas or directly off Will determine extent & activate Emergency
site by activating evacuation alarm Procedures Plan
USE TEMO
Safety Equipment + PPE Advise
Refer Hazchem Code & MSDS Location/Nature/Product
CONTROL/EXTINGUISH VOPAK SENIOR MANAGEMENT
Fire using Fixed Fire Protection Systems Advise
CONTAIN CUSTOMERS
Spread of Fire/Fuel Advise any customers whose products are
Isolate Drainage involved
COOL PORT AUTHORITY
Adjacent area to fire Keep vessels cool/wet If Product Flow is to Port Area
PREVENT
NOTIFY as required
Further escape of fuel
- Relevant Company Personnel
Isolate immediate drainage, close stormwater
- Security Company Control Room
isolation valves
ENSURE MEDIA LIAISON
Fire is extinguished and re-ignition Location/Nature/Status by Managing Director
is not possible ONLY
APPROPRIATE AUTHORITIES
CONSULT
e.g. EPA, WorkCover Authority,
Emergency Controller
Water Board, as required
EMERGENCY SERVICES
COMMENCE
Advise Nature. Request Assistance.
Decontamination procedure
Regular updating of current situation

EMERGENCY CONTROLLER
ALL CLEAR

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7.4.1.5 BOMB THREAT

A Bomb Threat is a warning received by any means of a threatening intention to
detonate an explosive device having been placed to cause risk or damage to the
Terminal, pipeline corridor or Bulk Liquids Berth.
All bomb warnings are to be treated seriously. Necessary actions and precautions
must be taken to minimise danger to the public, employees and the plant until the
risk has been removed or until the warning has been proved to be unfounded.
Quick and accurate communications are essential. All staff who may have to
handle these initial communications must be thoroughly familiar with these
procedures.
1) A blank copy of a Bomb Threat Checklist (Australian Bomb Data Centre
form) is kept near the telephone at the following locations:
• Control Room - Extension 952.
• All handsets in Site B
A copy of the Bomb Threat Checklist is provided in Appendix C
The Bomb Threat Checklist should not be kept where it may be visible to the
general public, i.e. Contractors, Truck Drivers, etc.
2) Any person receiving a (telephone) bomb threat should:-
• Take it seriously.
• Keep the person talking and seek as much information as possible.
• Utilise the Bomb Threat Checklist during, or immediately after receiving,
the threat.
• Share the call, where possible.
3) Any person discovering a device, or where suspicious circumstances
suggest the possible presence of a device, shall ensure they DO NOT
TOUCH the device or even approach it. CLEAR personnel away from the
immediate vicinity, and SECURE the area.
4) The person shall then contact the Terminal Manager - Site B (or his
nominee) who will inform the Emergency Controller and also contact the
Police on telephone number "000" for assistance.
5) Proceed with Terminal shutdown. Procedure as for Alarm Initiation (see
Sections 6.2 and 6.3).
6) Stand by for further instructions from the Emergency Controller (or his
nominee).
7) The Emergency Controller should consider:
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• Evacuating the site.
• Initiating a search of the area.
8) A bomb threat received by a neighbour (ELGAS/Hydrocarbons/ Terminals)
will be handled in the following manner:
• When information regarding a bomb threat to adjacent facilities is
received, the Terminal Manager – Site B must be informed immediately.
• ii) The Emergency Procedures Plan will be implemented fully or
partially, depending upon the circumstances and the information
received.
Note: All enquiries from the media must be referred to the Managing
Director. When referring media enquiries, no indication or
acknowledgment as to the existence of a bomb threat should be
conveyed to the enquirer.
Refer Figure 8 for a Bomb Threat or Potential Threat or Notice.

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Figure 8: Bomb threat or potential threat or notice, terrorist threat, suspicious
package or vehicle

RAISE EMERGENCY ALARM

ACTION EC NOTIFY
EMERGENCY SERVICES
Call 000 for assistance. Advise nature of
ESTABLISH emergency
Location/Nature/Status for extinguishment (Fire & Rescue NSW, Police & Ambulance)
Any Injuries/People Trapped SITE B CONTROL ROOM OPERATOR
Advise
Location/Nature/Product
ESDE EMERGENCY CONTROLLER
All operations & product movement Advise Location/Nature/Product
EVACUATE TEMO
To Emergency Assembly Areas or Advise
off site by activating evacuation alarm Location/Nature/Product
USE
SPC and NEIGHBOURING PROPERTIES
Safety Equipment + PPE
Notify via SPC PBER&AS
Refer Hazchem Code & MSDS
ACTIVATE NOTIFY as required
All fixed fire systems to standby - Relevant Company Personnel- Customers
MEDIA LIAISON
MOTOR VEHICLES
Location/Nature/Status by Managing Director
Only if safe to do so
ONLY
Emergency Services will advise APPROPRIATE AUTHORITIES
Additional action, as necessary e.g. EPA, WorkCover Authority,
Water Board, as required
DO NOT
CUSTOMERS
Initiate search or touch any object found
Advise any customers whose products are
SEARCH
involved
By Police/Bomb Squad/Company Personnel

DEFUSE
By Bomb Squad

EMERGENCY CONTROLLER
ALL CLEAR

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7.4.1.6 CIVIL DISTURBANCE

Refer to Figure 9 for civil disturbance or threat or notice of disturbance

Figure 9: CIVIL DISTURBANCE OR THREAT OR NOTICE OF DISTURBANCE

RAISE EMERGENCY ALARM

ACTION NOTIFY
EMERGENCY SERVICES
Call 000 for assistance. Advise nature of
ESTABLISH emergency
Location/Nature/Status (Fire & Rescue NSW, Police & Ambulance)
SITE B CONTROL ROOM OPERATOR
Advise Location/Nature/Product
CEASE EMERGENCY CONTROLLER
All operations & product movement Advise Location/Nature/Product
CLOSE
TEMO
All access/entry gates
Advise Location/Nature/Product
Isolate plant facilities
DO NOT SPC and NEIGHBOURING PROPERTIES
Admit public to plant without authority Notify via SPC PBER&AS
ASSEMBLE EMERGENCY SERVICES
Spare fire extinguishers at Control Room -If necessary, Fire Brigade
NOTIFY as required
ACTIVATE
-Relevant Company Personnel
All fixed fire systems to standby
-Customers
MEDIA LIAISON
Location/Nature/Status by Managing Director
ONLY

EMERGENCY CONTROLLER
ALL CLEAR

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7.4.1.7 NATURAL PHENOMENA

Refer Figure 10 For Emergency Situation Caused By Natural Phenomena.

Figure 10: Natural phenomena

Electrical storm
High Wind Earthquake Within 5 km of the
Terminal (liaise with BLB
Port Officer)

Cease operations
Cease all work at heights Cease tank top operations
Activate terminal ESD

At 35 knots, cease ship

If direct lightning strike on
discharge (Port Authority Evacuate
the terminal, ESD terminal
has an anemometer)

Inspect tanks and pipelines

At 40 knots, disconnect
and equipment before
hoses and/or loading arms
resumption of operations

Assess wind damage. Notify

Consider cessation of
Operations and evacuate if Use 7.7 Major fire or risk of
necessary fire “Notify” section

Tsunami, Storm surge or

very high rainfall

Cease operations
Activate terminal ESD

Evacuate

Fill all empty or partially

empty tanks to 3m level

Notify
Use 7.7 Major fire or risk of
fire “Notify” section

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7.4.1.8 PERSONNEL INJURY
Refer Figure 11 for Personnel Injury
As Per St Johns First Aid Training Handbook

Figure 11: Personnel Injury

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7.4.1.9 NEIGHBOURING SITE EMERGENCY
1) If an emergency occurs at a neighbouring site:-
2) If the neighbouring site has not notified Vopak of the emergency, either
directly or via the SPC PBER&AS, then the Terminal Manager - Site B (or
other nominated person) will contact the Emergency Services on telephone
number "000" to advise of the emergency. Request particular service
(Police, Fire Brigade, Ambulance). Give brief details:
• Nature of incident (if known): fire, spillage, toxic fumes, etc.
• Name and address of the neighbouring site.
• Vopak contact tel. number (02) 9666 4455.
• Name of person calling.
3) Vopak - Site B Operator will monitor the situation and activate EPP if
required.
4) If necessary, notify other neighbouring sites and authorities of the
emergency via the PBER&AS.

7.4.1.10 MOTOR VEHICLE – USE DURING AN EMERGENCY

Motorised vehicles must be controlled so they do not become involved in any major
accidents. At the time of an accident, all staff are to be made aware that vehicles,
wherever possible must not be used in an emergency. If this is not possible then
great caution must be exhibited during their use.

7.4.2 Specific Emergency Scenario Plans

7.4.2.1 GENERAL
This section provides additional information for managing specific types of
emergencies resulting from major accidents identified as part of the MHF Safety
Case report. Refer to Appendix G for specific emergency scenario plans.

7.4.2.2 ROAD TANKER GANTRY FIRE

The Terminal has a six (6) bay road tanker loading gantry. Filling of road tankers is
by driver loading with computer control and monitoring.
The potential hazards identified that could lead to an Emergency are:-

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• spillage caused by leakage/failure of equipment
• road tanker drive-away incident whilst still connected
• A fire in any of these loading gantries will automatically:-
• Trigger infra-red fire alarms monitoring each loading bay
• Initiate fixed foam system over all of the road tanker bays
• alarm (computer & audible) in the Control room
• Initiate shutdown all operations ie. stop transfer pumps and close all
actuated valves
• Call NSW Fire Brigade
An Emergency such as the above would be managed on the basis of:
Figure 4 Spillage or leakage with fire risk
Key Action Points:
• Call Site B Control Room Operator and advise
• Ensure Fire Brigade alarm activated
• Check control room Scada computer to ensure full terminal shutdown has
occurred
• Ensure main access gates are open
• If road tanker(s) in gantries – check for whereabouts of drivers (if safe to do
so)
• T2801 (underground spillage collection tank) will begin to fill – prepare to
pump contents to slop tank B14
• Ensure final outlet valve in stormwater interceptor pit is closed

7.4.2.3 Spillage Of Flammable Material To Bund

This event could be caused by:
• major tank failure
• pipe failure
• tank overfilling
• tank drain valve left open
• tank sampling valve left open
An Emergency such as the above would be managed on the basis of:
Figure 4 Spillage or leakage with fire risk

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Key Action Points:
• Raise alarm
• Plant ESD activated – all valves closed
• Prepare portable foam monitors/hoses ready for activation to cover bund
floor/sum pit areas
• Prepare connections at slop tank manifold area to allow affected bund area
to be emptied (by in-ground sump pump) to another (tank bund) area – await
confirmation from TEMO before activating sump pump(s).

7.4.2.4 Transfer Pump Fire

Each bulk storage tank has a transfer pump located just outside the bund area.
These pump locations are concrete floored bunds with roofing (to minimise
rainwater ingress). Spillage collection is provided in each of these areas by a
drainage connection leading to the underground tank T2801 (located adjacent to
the Waste Water Treatment Plant).
A pump seal failure would initiate a spillage and/or a fire within this area.
Key Action Points:
• Initiate fire alarm (stops pumps and closes all tank valves, calls fire brigade)
• Advise Site B Control Room by radio
• Prepare hoses and portable monitor
• Cool pump and pipework with water fog if fire is large and impinges on
pump/pipework
• Use foam application to pump and pump slab bund floor if fire is small or a
spillage only
• Ensure fire water/foam is contained on site by closing final outlet valve on
stormwater interceptor pit

7.4.2.5 Jet Fuel or CTP Pipeline Transfer Emergency Key Action Points

• Advise Caltex OMC & JUHL by direct Landline Telephone

• Activate Jet Fuel ESD (this system stops all equipment and closes all valves
associated with transfer operation)
• Activate CTP ESD (this system stops all equipment and closes all valves
associated with this transfer operation)
• Depending on circumstances and location of the emergency, a terminal ESD
may be required (which will shut down all Site B Terminal Operations,
including Shipping Operations)

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7.4.2.6 Confined space entry (REQUIRING PERSONNEL RESCUE)
Figure 12: Confined Space Entry (Requiring Personnel Rescue)

RAISE EMERGENCY ALARM

ACTION NOTIFY
ESTABLISH EMERGENCY SERVICES
Standby person to advise Location Call 000 for assistance. Advise nature of
Any Injuries/People Trapped emergency
DO NOT ENTER CONFINED SPACE (Fire & Rescue NSW, Police & Ambulance)
SENIOR OPERATION PERSON ON SITE
ESD
Advise
All operations & product movement
Location
Emergency Controller
EMERGENCY CONTROLLER
to transfer to location with Radio and gas
Advise Location
detector unit
Leading Hands TEMO
to pick up extra long-line BA Advise Location
sets/harnesses/ropes and stretcher and transfer Prepare at main gate to assist emergency
to location services
EVALUATE
Is it safe to enter confined space for rescue? If
LEADING HANDS
not, await emergency services
Advise location
CONSULT
TEMO
COMMENCE
Rescue operations

EMERGENCY CONTROLLER

ALL CLEAR

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8. NOTIFICATION - EXTERNAL

8.1 GENERAL
In the event of an emergency, notification may be required to the following bodies
and personnel for assistance, or to notify of the emergency:
• Emergency Services (via the telephone or SPC PBER&AS
• SPC Sydney Ports Corporation
• Hospitals
• Vopak Australia Company Personnel
• Vopak Singapore
• Neighbouring Properties (via the PBER&AS)
• EPA
• The Ministry of Health
• Workcover
• Utility Operators (Power, Water & Natural Gas)
• Other Government Authorities,
• Vopak Customers
Appendix B.1- Emergency Telephone Log provides contact telephone numbers for
the above bodies and personnel. The person notifying the above should use the
phrases documented in the Emergency Telephone Log and shall record the time of
contact, and the name of the person contacted, on the Log.
Additionally, if needed, contact details of the members of the Port Botany
Emergency Response Committee are provided (refer Appendix B- Port Botany
Emergency Response Committee - After Hours Contact List).
Refer Section 10 – Emergency Communications for operational details of the Port
Botany Emergency Radio & Alarm system.

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8.2 VOPAK CUSTOMER REQUIREMENTS IN THE EVENT OF AN

EMERGENCY
If an incident involves a customer product and/or services the TEMO (or his deputy)
will contact the nominated customer representatives as soon as practicable to
inform the customer of the situation. Site B Logistics maintain a list of current
customer contacts.

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Vopak confidential