Fr.

Conceicao Rodrigues College of Engineering

Bandstand, Bandra (W)
Mumbai-500050
8th September 2022

NOTICE
It is hereby informed that the second meeting of the Sports Event will be held
in Room No 203, 2nd Floor of the college at 2:30 pm on 18th September 2022.
The Agenda is attached.

Mr. Ivan Dsilva

(Event Head)
CC: To all members of the Sports Committee.

Agendas

● Read the Minutes of the last meeting.

● Finalise the games
● Finalise the timings for each game
● Arrangements for the sponsors and Referees
● Arrangement of snacks for the participants
● Volunteers for the event
● Prizes to the winners
● cost of the event.
 MINUTES

Date: 18th September, 2022

Location: Fr. Conceicao Rodrigues College of Engineering, Bandstand, Bandra(W),
Mumbai 400050

Members Present: Vailantan Fernandes ,Alton Dsouza , Suzan Dsouza , Jonathan

Duarte , Eric Fernandes , Ivan Dsilva

Members Absent: Vinit Fernandes ,Gershom Gomes ,Mark Dsouza.

Reading and approval of minutes: The minutes of the meeting held on 8th
September 2022 was read and approved by all the members

Agenda 1: Finalise the games

Discussion: The members decided to keep indoor as well as outdoor games.

Following are the list of the games:

Individual games:- Chess , table-tennis , Badminton

Group games:- Basket ball , Football , Kabaddi

For the Group games 5 players will be on the court and 2 players for substitute.

Action : Mrs Suzan has been told to make google form to get the participants.

Agenda 2: Finalise the timing for each game

Discussion: As per time constraints the event should get over by 4:30pm,the
members decided to conduct indoor and outdoor games parallelly.

Agenda 3: Referees for each game

Discussion: The members decided to keep professional referee for outdoor games .
For indoor games members suggested for a person who is well versed with the
games who knows all the rules and regulations of the game

Agenda 4: Arrangement for the snacks and lunch

Discussion: As per the affordability ,members decided to give snacks for the
participants which includes soft drinks and sandwiches .Arrangement of filtered
water at each game sight. Providing lunch for the referees.

Agenda 5: Volunteers for the event

Discussion: To compose the event effectively the individuals decided to accumulate

college students to volunteer the same, where 2 or 3 volunteer in a bunch will need
to make the courses of action for the games and ought to jot down the things
required to play the same. In case of injury the bunch of volunteer has to prepared
with the health kit/pack.

Action : Mr Alton and Mr Vailantan have been told to gather volunteers for the
event.

Agenda 6: Prizes for the winners

Discussion: As per the decision the winners will be given cash prizes along with the
certificates.

First place : 2000 Rs

Second place :1000 Rs

Third place :500 Rs

Agenda 7: Cost of the event

Discussion: Estimates for sporting goods, snacks, and other miscellaneous items will
be compared across different stores. Based on this, the exact amount will be
decided.
Action: Mr Eric and Mr Jonathan have been told to find out the prizes for same.
Agenda 8: Throughout the event, rigorous discipline should be upheld. The games
must be played fairly, and any cheating will result in harsh action.

Action: Mr. Vinit ,Mr. Gershom, Mr. Mark will be in-charge of maintaining discipline
as well as making sure that there are no such malpractices carried out by the
participants.

Next Meeting: 20th September 2022, 2:30 pm, same location

Mr. Ivan Dsilva

(Event Head)