GEC - RECORD OF MEETING

(QA/QC MEETING)

EPC Contract for Central48’’Rich and Lean Gas Pipeline Segregation

Project: Contract No: 4600006060
Project
Company: OQ S.A.O.C Meeting No.: GL48-GEC-QA-WQM-010
Contractor: GEC Date: 22-Aug-22
Subject: Weekly QA/QC Review meeting Previous Meeting Date: 15-Aug-22
Meeting location: MS teams prepared by Abdul Jaleel

Meeting Attendees
OQ GEC Next Meeting Schedule
1. MURALI Vadlapatla - CSR 1. Abdul Jaleel - Manager (QA/QC)
2. Muraleedharan S - QA/QC lead (site base) 2. Vipin MP -Manager (QA/QC) Not attended
3. Praveen - QC Engineer (Pipeline) 3. Istiaq Ahmed - Welding Engineer
4. Shajan K - Sr. Engineer (QA/QC) - Pipeline Not attended
29-August-2022, 10.00 AM
5. Rajeev Thomas-Sr. Engineer (QA/QC) – E&P
6. Dipin - Sr. Engineer (QA/QC) - Piping

Distribution
Sl. Action required
Section Item Narrative
No Responsible Action Date Action
1 Quality Awareness session to be continued for project staff. QAQC Team Ongoing

EPC contractor to check for the Virtual training option for

this stage also and arrange to start conducting from coming
week. First offiline session on the Quality conducted on
Awareness of
1 Quality 29.06.2022.
OQ advised Contractor to conduct awareness session on the Contract Quality Plan to staff deployed at QA/QC
Requirement 2 Ongoing Second sesssion at GNH conducted on 27.07.2022.
Sur / GNH area Manager
Further session will be carried out during the site visit of
QA/QC Manager, if not, by QA/QC Engineer positioned at
site.Galfar ensured assured section to all dicipline staff by
frequently verifying new arrivals to site.

MOM for Weekly Progress/Quality Meeting SHEET 1 OF 12 Doc. No. CGL48-GEC-QA-WQM-009

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Project Management team has agreed to submit the DDM

Document & drawing distribution system has partially implemented at Sur. Document distribution system for OQ review on 03.07.2022. Initial draft issued for review.
is yet to be implemented at GNH area. Controlled copies of the documents required for the GNH area are DDM to be revised to include Engineering deliverable and
being issued from Sur / Head Office. the same shall be submitted to OQ for review by
3 Galfar Immediate
MDR has been prepared for the documents. DDM is under preparation to captured the distribution 02.08.2022. Draft version being discussed among site team
philosophy. at SUR. Finalized DDM to be submitted through EDMS. OQ
OQ asked Contractor to mention the planned date of DDM submission. comments ( Verbal) Should be incorporated on DDM and
joined review to be done distribution list.

Document /
2
Drawing Control
Dedicated Document Controller deployed to Sur.
Draft DDM prepared ad submitted for OQ review.
Request for EDMS to Document Controllers deployed at site
OQ advised Galfar to deploy a dedicated document controller to site. OQ enquired on individual is being taken up through the Project Manager. Discussed
reponsibility and the same was clarified by Galfar. OQ pointed out that with IM Lead of OQ for providing access. Password and user
4 (Galfar) Immediate
1. Requirement of DDM for having clarity in the distribution of document. name provided by OQ. Access to be provided by OQ.
2. Accessibility to the EDMS system to view the status of documents. Training to be provided to the Document Controller
deployed to site by the DC available at HO on receipt of
access. Access yet to be received. Galfar to send reminder to
OQ IM lead.

Only two documents remaining in Code B. The same will be

submitted for OQ approval by 11.08.2022. Other pending
OQ advised to resubmit the documents which are in Code B & Code.D (whichever applicable) and get procedures are under preparation and will be submitted to
Immediate
final approval ( Code A). OQ for approval. Following ITPs submitted last week
General Galfar
4 6 1. QCP for On-Plot (Code B)
Documents
OQ advised Contractor to check the status of procedure and ITP for Stoppaq Application submitted by 2. QCP for INstrumentation work (Code B)
the Subcontractor. Also advised the Contractor to ensure that the documents are approved on time. 3. QCP for Road Works
4. QCP for Pipe Bend on 21st August
ITP for painting work and OHL will be submitted by 25th Aug

MOM for Weekly Progress/Quality Meeting SHEET 2 OF 12 Doc. No. CGL48-GEC-QA-WQM-009

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OQ also advised Galfar to submit the tentative mobilization for QA/QC resource in the project.
Galfar informed that QA/QC resources will be deployed based on the work progress. Galfar Quality
team will coordinate with Planning function to obtain the tentative schedule for start of activities at
site and will plan the mobilization accordingly. Draft mobilization plan to be provided to OQ.
Currently - QA/QC Manager, QA/QC Superintendent, Sr.
Galfar to plan in advance if the approved personnel are to be mobilized from outside Oman and to QA/QC Engineer (On Plot), Welding Engineers (Manual &
consider the visa process time and readiness etc. Automatic), Sr. Engineer (E&P), QC Inspectors (Pipeline) (2
nos), QC Inspector (Piping) (1 No.), QC Inspectors (Civil) -2
OQ asked Contractor to mobilize QA/QC Superintendent to site on priority basis as Pipeline activities Nos. and QC Inspector (Coating) (3nos) are already
Key personnel are progresssing ( Survey to Pipe stringing) at this stage as Senior Quality personnel is required at site deployed.
5 7 Galfar 19.04.22
mobilization for the dedicated control and coordination. Contractor can arrange accommodation as other
constuction personnel are mobilized and accommodated. Also OQ asked to mention the date of QA/QC Superintendent mobilized to site on 03.07.2022
mobilization. Sr. QA/QC ENgineer (GNH) mobilzed to site on 30.06.2022
Sr. QA/QC Engineer (Sur) mobilized to site on 28.07.2022
OQ asked the plan for the mobilization of QA/QC Manager of EPC contractor at site. GEC QCI instrumentation to be made available at site for FOC Duct
mentioned that their QA/QC Manager will be stationed at HO to coordinate in Enginneering, receiving inspection.
procurement and construction activities ate both GNH and Sur areas.

OQ advised that GEC's QA/QC Manager to do frequent site visit to SUR & GNH locations at
this time and to be stated/deployed at site once major Engineering phase done.

GNH Areas

OQ representative informed the Contractor that the Soil Testing is a Hold Point for Galfar and Galfar QA/QC Manager (Civil) has witnessed the testing that was
approved representative need to witness the testing at Third Party Lab. conducted this week. His CV to be submitted for OQ Approval
on 23.06.2022. Still pending approval.
Contractor informed that the testing will be witnessed by the QA/QC Manager (Civil) based at Head
Office. His CV will be submitted to OQ for review and approval. Mr. Joby has witnessed the testing of the soil sampled
Soil Testing &
6 8 Galfar 15.06.22 borrow pit 11.
MAS Approval
Contractor also informed that the information captured in the Quality Control Plan is having
ambiguities and Contractor will be revising the QCP to provide more clarity for the sampling and soil OQ raised concern over the delay in MAS approval of sand
testing. dune utilized at Sur (Hot tapping Pits padding). Galfar
informed that MAS is submitted to OQ for approval by
OQ stated that, at this stage Contractor has to follow the approved documents requirements. 04.08.2022. Approved by OQ in Code A with minor comments

MOM for Weekly Progress/Quality Meeting SHEET 3 OF 12 Doc. No. CGL48-GEC-QA-WQM-009

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OQ stated to `Galfar to compile the complete RCA report for the higher rate FDT failures at GNH areas
filling. The RCA report to prepared in project format and submit with document numbering.
Final RCA report submitted to OQ by 28.06.2022 (CGL48-
GEC-006060-0000-QA-RPT-0003-00 dt 28.06.2022)
Galfar shared a compiled data in excel sheet for OQ review.

Contractot has agreed to review and revise the RCA.

OQ shared the comments and the points to be considered in RCA and advised EPC contractor to
Contractor will also review the possibiliy of revising the
compile the final report and close at the earliest. OQ advised Contractor to finalize the RCA and submit
High FDT Failure document numbering philosphy
7 10 it to OQ by 23.06.2022. Galfar 12.06.22
rate
RCA is being revised and final version of the RCA will be
OQ informed that the RCA has been reviewed and commented. Galfar need to revise and submit the
submitted for OQ by 15.08.2022.
RCA for final approval.
RCA approval received in Code A (18.08.2022)
OQ suggested hence forth RCA should be submitted at site
OQ also advised Contractor to provide the document as "RCA" rather that "RPT". Also mention the
level and document number should inclued RCA.
details of FDT failures in the RCA documents (like introduction, Location, activity performed, total
samples taken & failed % in tabular form etc..)

Najad Al Ahliya (Approved by OQ) Mix Designs formal

approval received through EDMS in Code A with minor
OQ informed that the Concrete Mix Design submitted for C35/45 by Contractor has been rejected as
comments. Re-submission will be done on 23rdAugust
the Supplier is not identified in the Company AVL. OQ advised Contractor to raise Deviation Request
8 Concrete 11 Galfar 12.06.22 C45 Trial Mix completed on 01.08.2022 and Lab testing in
with Supplier profile,PTR and other details of the concrete sourced by the Contractor from the
progress. Test results of 7 days and 14 days compressive
proposed Supplier for other Contracts executed.
strength meeting the requirement.Document type should be
RCA

MOM for Weekly Progress/Quality Meeting SHEET 4 OF 12 Doc. No. CGL48-GEC-QA-WQM-009

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Contractor has deployed Mr. Vijayakumar to Sur and Mr.

Gopukrishnan to GNH area to witness the activity

OQ advised Contractor to deploy approved Quality Personnel to site witness the coating removal and MMEs being arranged for close out of the Observation.
AUT activity being carried out at Sur and GNH areas immediately.
Chemical analysis for all analysis Hot Tap locations at GNH and Sur- Metal shaving will be carried out by AUT Report has been submitted to OQ for review and
the NDT Subcontractor. Location identification shall be available in the report. approval.

OQ advised EPC contractor to prepare and verify all the dimensions in Hot tap locations. Ovality, straightness and roundness check carried out at
Coating Removal
both Sur and GNH and report submitted to OQ. Results
9 Activity at Sur 12 Galfar 09.06.22
OQ mentioned as per the project requirements, Pipe straightness and roundness to be checked at the fowarded to Vendor; confirmation/accepatance
and GNH
Hot tap locations and the details to be shared to MEC as well as Hot Tap vendor for their review and awaited.
confirmation.
Carbon equivalent analysis report received from NDE
OQ again mentioned the Hot tap/Tie-ins locations pipe straightness and roundness is very important Subcontractor (related to advance tie-in)
for the revoiew and conformation/acceptability from related parties ( MEC/Vendors) and to ensure the
propoer installation of Split Tee and Smart Plug for complete sealing. CE analysis, report submitted by Subcontractor commented
and returned to Subcontractor. Revised report received,
without stamp and signature from the Lab. Returned to sub-
contractor

MOM for Weekly Progress/Quality Meeting SHEET 5 OF 12 Doc. No. CGL48-GEC-QA-WQM-009

 Sl. Action required
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Galfar has reviewed the requirements and have

communicated the gaps to the PIMS Vendor.

Based on the Vendor response Galfar is coordinating the

review of formats with OQ site representative
OQ advised Contractor to ensure that format shared by the Vendor for PIMS covers complete
information for the Pipeline activity and details as required by various formats identified by the
Vendor is currently revising the finalized format to remove
Contractor are captured.
the duplication of the data captured in the format. The
same will be submitted for OQ review prior to finalizarion.
OQ advised to prepare a complete list `Forms and share to OQ also.
Civil formats finalized. OQ comments to be incorporated.
10 PIMS 14 Galfar 12.06.22
OQ raised concern over the current practice of updating
OQ reviewed and given the comments (by hand) to Contractor of forms shared by Contractor and to
progress in the PIMS. OQ advised Galfar to implement the
finalize at the earliest.
PIMS immediately in the project and also conduct the
related training for the OQ & GEC and team involved in the
OQ raised concern as PIMS not yet fully implemented at site as construction activities progressing ansd
implementation. Meeting ongoing
no any reports are generating and updating through PIMS.

Training on PIMS scheduled at site on 17.08.2022 and same

is recorded in the MOM.
OQ reminded that all quality records remaining for approval
from OQ and PIMS shall be taken up immediately.

Dossier Index to be finalized. OQ suggested to have a

consolidated Quality Dossier Index for both Off Plot and On
11 Quality Dossiers 15 Construction Quality Dossier Index to be prepared and submitted for OQ review and approval Galfar 26.06.22
plot works. Galfar has agreed to prepare and submit the
same. Dossier Index to be ready for site review by 24.08.2022

MOM for Weekly Progress/Quality Meeting SHEET 6 OF 12 Doc. No. CGL48-GEC-QA-WQM-009

 Sl. Action required
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Discussed with MEC. Galfar has advised the Surveyor to

OQ informed that a mismatch is being noted in the Chainage identified in the AFC drawing issued and
the chainage derived through GPS System. OQ advised Galfar to coordinate with MEC to obtain
12 Chainage 16 solution for the issue noticed at site.
OQ advised Contractor to mark the AFC drawing the actual location (minor) of the Wadi's as Red Line
Markup. Major changes in the chainage in the chainage to be regularized through Site Technical Query.
determine the Chainage from Auto CAD drawing and mark
the same at site. Revised drawing awaited from MEC. Mail
Galfar 19.06.2022
communication sent to MEC. Contractor assured follow up
with MEC for resolution. Galfar to send another follow up
mail

OQ informed that the width of the trench obtained with trench operator is just adequate for the pipe Issue to be reviewed in coordination with Construction
to be lowered. This may have following adverse effect during the lowering operation: team.
- Pipes may hit against the trench wall during lowering - Can cause damage to coating
13 Trench Width 17 - Difficult to maintain the required gap between the pipe and trench wall. Galfar 22.06.2022 OQ advised Contractor to carryout a mock up lowering prior
to finalizing the process. Mock up carried out for the single
EPC contractor to ensure the required trench dimensions and smooth lowering of pipes ,pipeline pipe. OQ advised to keep this point open till completion of
section (s) without any damages to pipes as well as coatings. one section lowering successfully.

Galfar propose to carryout the IN log review on a fortnightly

basis.
Contractor to coordinate with Construction Manager for
carrying out the joint review.
OQ informed that many of the Inspection Notifications in the project are being approved with
14 IN Log 18 Galfar Immediate
comments. OQ advised Galfar to review these comments and close out the IN on a periodic basis.
Second seesion conducted at both Sur and GNH area.

Based on the comments in the RFI, site QA/QC Engineer and

team need to arrange fortnightly review, if required.

MOM for Weekly Progress/Quality Meeting SHEET 7 OF 12 Doc. No. CGL48-GEC-QA-WQM-009

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Contractor informed that the Lab will be established along

with the office facility at Sur and GNH. Contractor informed
that the Soil compaction and Concrete cube test will be
carried out inhouse. All other Civil lab testing are planned to
be conducted ISO 17025 certified external labs. OQ advised
to communicate till when they require the approval of the
OMC Lab for cocnrete testing. Same has been
OQ enquired on Contractor plan for carrying out the Concrete cube testing and Soil compaction test at communicated to OQ as below,
16 Civil Laboratory 20 Galfar
Sur and GNH area.
Project specific Site Lab at SUR: by September 2022 end.
Project specific Site Lab at GNH: by October 2022 end.
Temperorary approval given for Galfar OMC Lab.

Mr. Kashif, Lab Technician will be mobilzied to Sur with

available lab equipments. Remaining equipments are sourced
from other sites.

Noted. OQ advised Galfar to check whether

OQ mentioned EPC contractor to ensure the Pre-Requisites and follow as usual practise prior to
Reference/Calibration block sketch, technique sheet,
mobilize for the activities at site. Eg. Mobilized AUT crew without any basic preparations like
dimensional certificate, MTC, NDE contractor conformity
documents, calibration block, temperature scanner etc.. and delayed more than 3 days. EPC contractor
letter/certificate for the applicable SP 1195 (V3) compliance
AUT (Hot Tap/Tie- to take these lessons learnt and to ensure Pre-Requisites for activities in advance.
19 23 Galfar immediate on Reference/Calibration block etc. are submitted in the
ins Locations
AUT Report submitted to OQ. Reports available, however all
EPC contractor to compile the documents (Reference/Calibration block sketch, technique sheet,
of these are not attached along with submitted AUT Report
dimensional certificate, MTC, NDE cpontractor confority letter/certificate for the applicable SP 1195
received in Code B. While resubmitting all of the documents /
(V3) compliance on Reference/Calibration block etc.) to OQ for approval and to regularise.
reports will be submitted.

Contractor Quality representative will henceforth

OQ highlighted that the Construction team & Quality team are not aligned. Noticed communication participiate in the Daily Progress Meeting conducted at site
20 Communication 24 Galfar Immediate
gap at many instances, Quality team was found not aware on the start of the activity. and hence the gaps will be sorted out. Galfar ensured
compliance and monitord closely.

MOM for Weekly Progress/Quality Meeting SHEET 8 OF 12 Doc. No. CGL48-GEC-QA-WQM-009

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Contractor informed that the personnel will be provided

Activity-wise Training by Quality team prior to start of any
new activity.
OQ raised concern that personnel are being deployed
OQ highlighted the some crew deployed at site are not experienced with regard to the specific activity
25 Galfar Immediate without adeuqate training on the activity. Galfar confirmed
(Stringing etc..) and also not provided the training on the same prior to deployment.
that they have aligned with PM team and all personnel
deployed to site will be provided with Site Induction and
will also provided activity based training prior to
deployment / start of the activity.

MOM for Weekly Progress/Quality Meeting SHEET 9 OF 12 Doc. No. CGL48-GEC-QA-WQM-009

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Noted. Galfar pointed out that the DEP 31.40.30.30 is

specifically for Concrete Coating. If Contractor decides to
carry out concreting after lowering of pipes and same is
agreed by the Company, then the following will be carried
out:
1. Deviation for carrying out insitu concrete after lowering
OQ mentioned the following documents to be regularied regarding the Wadi Crossings Concrete of pipe section.
coating ( In-situ) proposal from EPC contractor. 2. Updation of Typical drawing related to wadi crossing and
their approval from OQ.
Wadi Crossing - 1). Deviation Request for applicable Specifications to be followed.As per Contract SP 1208 & DEP OQ CSR response /comments received in submitetd Method
21 26 Galfar Immediate
CWC 31.40.30.30 Gen, 2017 to be followed,but in submitted proposal & MST as per SP 1275, SP-1279 etc.. statement in this regard will be complied with

2). Engineering /OQ approvals on updated Typical drawings and related sketches/drawings proposals Deviation submitted for Plant Approval and Slump variation
of Wadi Crossings. as it is going to pumping. MAS for Mix Design submitted to
OQ. On approval of DVR and Mix Design, RFI for trial mix
will be raised. DVR for Plant approval obtained.GEC collected
the closed observaions from the plant (which were issued
during the last OQ audit on them). On approval of the DVR
pertaining to slump and MAS for Mix Design, new QC Plan
need to be prepared for the activity and submitted.

Contractor has confirmed that all resources except the

OQ asked EPC contractor to check and confirm the complete/sufficient resources (Equipment,
consumables for automatic welding repair are available.
27 Accessories, Spares, Instruments,Filler metals, consumables, manpower etc.) availability for starting Galfar Immediate
Consumables for repair of automatic welding has arrived at
Production Welding at site.
Nizwa Fab Shop
Automatic
22 Welding
(Production)
Galfar confirmed that the compressed air from paywelder will
OQ mentioned that, EPC contractor to ensure/update the arragements/methology for the effective be utilized for cleaning.
28 cleaning of entire bevelling metal chips/pieces & other debris from inside Line pipes ( after bevelling Galfar Immediate QC Inspector (Welding) will also ensure cleanliness prior to
and prior to fit up for welding) at site. fitup clearance. Point to be closed after demonstrating the
cleaning of pipes at site

MOM for Weekly Progress/Quality Meeting SHEET 10 OF 12 Doc. No. CGL48-GEC-QA-WQM-009

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OQ highligthed that the Tie-In locations numbers identified in the drawings have changed. Initially the Galfar has written a mail to MEC on this regard for further
23 Hot Tap 29 Tie numbers were 16A & 16B and the Hot tap locations identified as 17A & 17B in Tie-in schedule Galfar Immediate clarifications and close. Clarification received, can be
document. OQ advised Contractor to obtain clarification the same removed

Galfar site team to check and inform the details of the

OQ informed to GEC that to update all the applicable drawings/documents to IFC category and make drawings required to be issued. Galfar has compiled the list
24 Drawings at site 30 Galfar Immediate
sure the controlled copies availability at site for references. of drawings, which require AFC status, and mailed for MEC to
verify and confirm.

OQ advised Contractor to avoid IN cancellations as after IN raising, then at site related arrangements (
25 IN Cancellation 31 Galfar Info Noted: being monitored and advised site team accordingly
water etc.) are not available at site for execution of the works.

Have advised the Materials team and also Project

Management on the cocnerns raised by OQ. Storekeeper
identified for Sur area.
Materials have started reaching site. OQ advised Contractor to deploy the storekeeper, Material
The concerns have been highlighted in the Project Review
Material receipt Controller site immediately and the Material receiving inspections to be regularised. It was also advised
26 32 Galfar Info meeting conducted on 14.08.2022
at site to establish the required material storage facility and share the RFT check list for the received
OQ advised Contractor to maintain separate RFI log for
materials for ensuring preservation as per manufacturer recommendation
material receiving Inspection.
And also advised to develop a pre-requisite check sheet for
establishing consumable storage at site

The concerns have been highlighted in the Project Review

OQ raised the concern (improper storage & preservation) noticed at SUR camp location stored the
meeting conducted on 14.08.2022. OQ also highlighted that
27 FOC Duct 33 HDPE Duct for FOC in open areas. GEC to take prompt actions and check/verify with Vendor Galfar Immediate
there are few FOC duct at Nizwa and advised Galfar to check
recommendations immediately and required corrections to be done.
and update OQ on the storage condition at Nizwa.

Internal Observation has been identified in the log. Action

OQ mentioned that, GEC has already issued their internal Onservation and the same not captured in
28 NCR/OBS Log 34 Galfar Immediate taken on observation and the same is closed out. Evidence
their NCR/OBS Log ans well as not in Weekly Quality Report.
shown to OQ. Can be removed

MOM for Weekly Progress/Quality Meeting SHEET 11 OF 12 Doc. No. CGL48-GEC-QA-WQM-009