The Language Laboratory

A Teacher’s Guide

Created By Dulwich College

 Contents
Part 1: Getting Started
z Logging on
z Setting Up Groups
z Saving an Attendance Record
z Managing the Classroom

Part 2: Interaction
z Talking to Students
z Sending Students a Text Message
z Sending the Teacher a Text Message
z Viewing Student Screens
z Taking over a Student Mouse and Keyboard
z Displaying the Teacher Screen on the Student Screens
z Displaying a Student Screen on Other Student Screens
z Sending Files (Audio/Video/Text/Web)
z Sending and Collecting Written Work
z Playing a Tape/Video/DVD
z When Things Go Wrong

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Part 1: Getting Started
1. Logging on

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 If prompted to log on at the Teacher PC …

z N.B. THIS IS SPECIFIC TO DULWICH COLLEGE

z Press Control, Alt, Delete simultaneously to bring up the Login
prompt
z In the Lab you must log on using your own username and
password, as you would at any other PC

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2. Setting up a Group

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First let your students log on

They appear as little icons

in the classroom map

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Now click on the Group icon in the
top left of the teacher screen

Here is the Group icon

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Then click OK in the small pop
up box that appears

Here is the OK button

in the pop up box

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Next click the Select button on
the teacher screen …

Here is the Select button

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… and click on the desks you
want to include in the group

The desks are circled in colour

as you click on them.

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Finally, click the OK button on
the teacher screen

Here is the OK button

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 You have now selected a
group!

Note that the group has appeared

in the left hand column …

… and the desks included

in the group have all
become a solid colour

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You can create as many groups as
you wish, by repeating the
process

Each group appears as a separately coloured

button, matching the colours in the desk plan

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 Summary of creating groups
z Click the Group icon
z Click OK in the pop up box
z Click Select
z Click on the desired desks
z Click OK
z Repeat the above to set up another group

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3. Saving an Attendance Record

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First: click on the Setup heading in the Task
pane, to bring up the relevant icons

Here is th {Setup heading

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Then click on the icon labelled Save
Attendance

Here is the icon

Save Attendance

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A dialogue box opens, asking you
to save the attendance record:

Simply select the folder you wish

to save in, and give the attendance
record a name, as you would when
saving any other file. The
recommended folder is Artec/Registers,
and the recommended filename
your initials plus date. Then click Save.
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 Finally click OK. An
attendance record has been
saved!

Here is the OK button

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To view the attendance record, simply open it
from the folder where it was saved

This is what an attendance record looks like

This is what an attendance record looks like

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 Summary of Saving an
Attendance Record
z Choose Setup in the Task Pane
z Click on the icon Save Attendance
z Choose a folder and filename
z Click Save
z Click OK

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4. Managing the Classroom

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There are 3 ways to interact
with the students:

In groups

As an entire classroom

And individually, one on one

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To interact with a specific
group of students …

… right click on the Group button

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A pop up Menu appears:

Simply highlight the action you wish

to carry out, and click on it

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Similarly, to interact with an
individual student …

… right click on the relevant desk

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 A pop up Menu appears:

Again, simply highlight the

desired action and click

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Finally, to interact with all students in the
classroom, regardless of groups …

... click the relevant heading,

then icon, in the Task Pane.
The action is then carried out
on the whole classroom

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Important philosophical point
z If you are assigning the same work to all
students, there really is no reason to use
groups. Simply work at an individual and
classroom level
z Groups are most useful in mixed ability
classes, where different levels of work are
being assigned to different sets of pupils

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 You now know the basics!
z Right click on a desk: affects that desk
z Right click on a Group button: affects that group
z Click on the Task Pane: affects the whole classroom

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Part 2: Interaction
1. Talking to Students

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 To talk to a particular
student, right click on their
desk and select Intercom

Here is the
option Intercom

To stop talking, simply

deselect Intercom from
the same desk’s menu

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 To talk to a group, right
click on the group
button and select Call
Group
Here is the option Call Group

To stop talking, simply

deselect Call Group
from the same menu

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 To talk to all students ...

z In the task pane select the heading

Communicate
Here is the icon
z Then click on the icon Call All Call All, under
the heading
Communicate

To stop talking:

z Right click on the icon Call All

z Then click Stop Call All

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In each case the desk icons change to
show when a student can hear you

In this example, only the blue

desks can hear the teacher.
Call Group has been selected
for the blue group of desks

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Summary of talking to
students
z Individuals: desk’s menu, select Intercom
z Groups: group menu, select Call Group
z Whole room: task pane, Communicate, Call All

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2. Sending Students a Text Message

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 To send a message to one
student, right click on the
desk and select Send Text
Message

Here is the
option Send
Text Message A pop up box will
appear. Just type your
message and click OK.
A text message has
been sent!
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 To send a message to a
group, right click on the
group button and select
Send Text Message

Here is the option Send Text Message

Again, a pop up box will

appear. Just type your
message and click OK.
A text message has
been sent!
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 To send a text message
to all students

z In the task pane select the

heading Communicate
z Then click on Text to All Here is the icon
Text to All, under
z Type your message in the box Communicate
the heading

that appears
z Click OK

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Summary of sending text
messages
z Individuals: desk’s menu, select Send Text Message
z Groups: group menu, select Send Text Message
z Whole room: task pane, Communicate, Text to All

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3. Sending the Teacher a Text Message

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To send the teacher a message, the student
can click on their Call Teacher button

Here is the Call Teacher button.

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A dialogue box opens. They can then type
their message, and click OK to send it

Here is the OK button

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 On the teacher screen an alarm bell appears
indicating the desk from which a message has
been received

Hovering over the alarm bell

with the cursor allows the
message to be read.

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 To answer the message click the Light Bulb
icon in the top left of your screen. Please
note: you will answer by microphone not text!

Here is the Light Bulb icon

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If you have more than one message, use the drop
down menu to choose whom to respond to first,
then click on the Light Bulb

Here is the drop

down menu

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 To delete any messages you have received,
simply click on the Trash icon, also in the top
left of your screen

Here is the Trash icon

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Summary of student calling
teacher
z Student clicks Call Teacher
z Student types message and clicks OK
z Hover over desk icon to read message
z Click Light Bulb to reply
z Click Trash to delete

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4. Viewing Student Screens

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To view an individual student’s screen
simply click once on their desk

z The student’s screen

will open as a window
on your desktop
z The student’s desk icon
is given a grey surround
to indicate that it is
being viewed
z To stop viewing simply
click on the desk again

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 To view a group of screens,
right click on the group
button and select Mosaic
View

Here is the option

Mosaic View

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This opens a window in which all the
screens in the group can be seen

The desk icons are given

a “mosaic” background
to indicate they are
being viewed

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 To stop viewing the
screens simply right
click on the group menu
and deselect Mosaic
View

Here is the option

Mosaic View

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 To view all screens ...

z In the task pane select the heading

Monitor
z Then click on Mosaic All
Here is the icon
Mosaic All, under
To stop viewing: the heading Monitor

z Right click on Mosaic All

z Then click Release Mosaic All

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 Summary of viewing student screens

z Individuals: simply click on the desk

z Groups: group menu, select Mosaic View
z Whole room: task pane, Monitor, Mosaic All

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5. Taking over a Student Mouse
and Keyboard

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 To take over a student’s
mouse and keyboard:

First: click on the desk

to bring up a view of
Here is the their screen
option Take over
keyboard/mouse
Then: right click on the
desk and select Take
over keyboard/mouse

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 To lock a student’s mouse
and keyboard:

First: click on the desk

to bring up a view of
Here is the
option Lock their screen
keyboard/mouse
Then: right click on the
desk, and select Lock
keyboard/mouse

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For obvious reasons it is only possible
to take over the mouse and keyboard of
one desk at a time

z But it is possible to
lock multiple
Here is the
option Lock keyboards/mice
keyboard/
mouse
z Simply right click the
group button, and
select Lock
keyboard/mouse

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To return control of keyboard
and mouse to the pupil:

Simply right click on the

desk or group button
and deselect Take over
(or Lock)
Here is the option keyboard/mouse
Take over keyboard/
mouse

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 Summary of taking over
keyboard and mouse

z Individuals: click on desk to see screen, desk’s

menu, select Take over keyboard/mouse
z Groups: group menu, Lock keyboard/mouse
z Whole room: n/a

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6. Displaying the Teacher Screen on the
Student Screens

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 To show your screen to
one student, right click on
their desk and select Show
screen

Here is the
option Show
screen

To stop showing your

screen, simply deselect
Show screen from the
same desk’s menu
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 To share your screen
with a group, right click
on the group button and
select Screen To Group

Here is the option Screen To Group

To stop sharing your

screen, simply deselect
Screen To Group from
the same menu
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To share your screen with
all students ...

z In the task pane select the

heading Communicate
z Then click on Screen To All

To stop sharing your screen:

Here is the icon
Screen To All,
under the heading
z Right click on Screen To All Communicate

z Then click Release Screen To

All
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In each case the desk icons change to show
when a student can see your screen:

In this example, only the blue

desks can see the teacher.
Screen to Group has been
selected for the blue group of
desks

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 Summary of sharing your screen with
students

z Individuals: desk’s menu, select Show screen

z Groups: group menu, select Screen To Group
z Whole room: task pane, Communicate, Screen To
All

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7. Displaying a Student Screen on Other
Student Screens

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 z Right click on the desk of
the student whose screen
you want to show to others
z Hover the cursor over the
option Show Student
Screen
z Then choose whether to
show the screen To
Student, To Group, or To All
z Then, if prompted, choose
to which particular student,
to which particular group

In this example the

student’s screen will
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be shown to Group 1
 To stop showing
the screen …

z Right click on the desk

whose screen is being
shown
z Select Stop Show
Student Screen

The tick symbol indicatesHere is the option Stop

the option which needs Show Student Screen
to be deselected

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 Summary of showing student screen

z To individual: desk’s menu, select Show

Student Screen, To Student, student
z To group: desk’s menu, select Show Student
Screen, To Group, group
z To whole classroom: desk’s menu, select
Show Student Screen, To All

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8. Sending Files (Audio/Video/Text/Web)

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 To send a file it must of course
already be saved on the computer!

z In the case of web

pages this means the
page must be saved as a
favourite before sending

z This is easily done in

Internet Explorer, by
clicking Add to Favorites
on the page you want to
send

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To send a file to an individual …

… right click on the

appropriate desk
and select Start
Application

Here is the option Start Application

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Similarly, to send a file to a group …

… right click on
the group button
and select Start
Application

Here is the option Start

Application in the group menu

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And to send a file to the whole
classroom …

z In the task pane, select

the heading Applications Here is the icon Start
Application, under the
z Then click on the icon heading Applications
Start Application

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In each case a dialogue box
appears

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 z To send an audio file,
In the dialogue select VACS with input file
box z To send a video or text file
(such as a Word or Excel
document), select
Application with input file
z To send a web page, select
Internet Explorer with URL
z Then click Browse (or, in
the case of sending a web
page, Favorites)

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 A dialogue box opens, asking you
to choose the file you want to send:

Simply navigate to the

desired file and click open

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Then: click OK. A web page
will now send.

Here is the OK button

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 For other kinds of file, check Don’t use
session, and click OK. They will now send.

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 Summary of sending files
z Individuals: desk’s menu, Start Application
z Groups: group menu, Start Application
z Whole room: task pane, Applications, Start Application
z Then: select file type (Internet Explorer for web page, Application
for text/video, VACS for audio) and click browse, or favourites
z Navigate to file, click Open and OK
z Then, if prompted, check Don’t use session, and click OK

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9. Sending and Collecting Written Work

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Sending out a written assignment is like
sending out any other text file with this
important difference:
you must use a session

So …
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To send the assignment to an
individual …

… right click on the

appropriate desk
and select Start
Application

Here is the option Start Application

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Similarly, to send the assignment to a
group …

… right click on
the group button
and select Start
Application

Here is the option Start

Application in the group menu

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 And to assign the task to the
whole classroom …

z In the task pane, select

the heading Applications Here is the icon Start
Application, under the
z Then click on the icon heading Applications
Start Application

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In the dialogue box that opens:
z Select Application with
input file
z Then click Browse

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Another dialogue box opens, asking you
to choose the file you want to send

Simply navigate to the

desired file and click open

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 Then: click OK

Here is the OK button

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Now you are prompted to input a
session name

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Simply type a name for the assignment in
the text field, and click OK

z The file will be sent

z Now let your pupils do
the assignment
z Remember you can
watch their screens!

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To collect the completed assignments at
the end of the class …

z In the Task Pane select the

heading File transfer
z Then click on Collect Files

Here is the icon Collect

Files, under the heading
File Transfer

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 In the window that opens, select the
session name you typed in earlier, and
click OK

Here is the OK button

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 The assignments are then saved to
the desktop, into the folder Collected
Pupil Files of Collected Files

Here is the folder

Collected Pupil Files

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 Look inside for the folder called by your
session name, and open it to see the files

Each pupil’s work is

identified by their
login details
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 Summary of sending and
collecting written work
Send a text file, using a session name:
z Desk’s menu/Group menu/Task Pane, select Start Application,
Application with input file, Browse, choose file, click OK, enter
session name, click OK
Then collect files from that session:
z Desk’s menu/Group menu/Task Pane, select Collect Files,
choose session, click OK. Files are saved to the desktop folder
Collected Pupil Files

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10. Playing a Tape/Video/DVD

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First you must set up a group

Remember:
z Click the Group icon

z Click OK in the pop up box

z Click Select

z Click on the desired desks

z Click OK

Click here to go back to the section on groups

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 Then: click on one of the icons at the top of
the screen (DVD, VCR, or Tape) and drag it to
the group button on the left

A
B
Click and drag from A to B

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Click OK in the pop up window
that appears

Here is the
OK button

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A graphic will appear telling you that the
source is associated with the group

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Right click on the graphic, and
select Transmit Source

Here is the option

Transmit Source

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An arrow appears in the graphic,
showing that it is transmitting

The desks receiving the

transmission also have
little arrows

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 Now click Play, Stop, Fast Forward etc.
(in the control panel at the bottom of the
screen) to control the source

Here are the

play controls

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To stop broadcasting …
… right click on the
graphic and select
Remove source

Here is the option

Remove Source

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 Summary of playing tape/video/DVD
z Set up a group
z Click on the DVD, VCR, or Tape icon
z Drag it to the Group button
z Click OK
z Right click the graphic that appears
z Select Transmit Source
z Press Play

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11. When Things Go Wrong

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Before giving up …
z In the Task Pane bring up
the heading Service
z Click on the icon Reset
Sources
z If this does not work Here is the icon Reset
contact your IT Services Sources, under the
heading Service. It can help!
Department

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