Musanada IMS – Musanada Building Services – Standard Operating Procedure

IMS – HSE Permits - Outsourced PM, Standard Operating Procedure

Contents
1. Introduction......................................................................................................................................................................................................... 2
2. Scope and Purpose.............................................................................................................................................................................................. 2
3. Who Does What and How Summary Table..........................................................................................................................................................4
4. Flowchart of Key Activities................................................................................................................................................................................... 5
5. Description of Key Activities and Responsibilities................................................................................................................................................5
6. KPI........................................................................................................................................................................................................................ 8
7. Documents and Records Management................................................................................................................................................................9
8. Review & Improvement..................................................................................................................................................................................... 10
9. Appendices - Insert details as required..............................................................................................................................................................10

MBS SOP 121 Approved 3.0 HSE Permits - Outsourced PM, Standard Operating Procedure Effective date 5/16/2012 4:02:00 PM Page 1 of 12

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Musanada IMS – Musanada Building Services – Standard Operating Procedure

1. Introduction

To ensure that we meet our obligations to protect the health and ensure the safety of people assigned to work on behalf of Musanada and to
protect the environment in which we live and work, we require that our suppliers take appropriate steps to protect their staff from workplace
hazards and the environment from avoidable damage.

The nature of construction activities within Musanada means that suppliers employees and the environment may be exposed to various risks
during the execution of their work therefore it is required that those risks are assessed and systematically managed through a permit system.

2. Scope and Purpose

This SOP applies to all in house PM construction projects under Musanada control.

This SOP defines the approach required for the contractor to define, communicate and obtain approval for activities that require an HSE permit
to work for MBS in house projects.

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3. Who Does What and How Summary Table

who does what and how

The contractor Assesses HSE risks related to planned work By developing and reviewing the activity method
activities statement

The contractor Requests a safety permit In accordance with Musanada HSE Permit requirements

The Engineer Reviews the permit request and issues the permit By assigning competent resources to review

The contractor Executes the work In accordance with the approved HSE Permit

The Engineer Closes the permit Upon completion of the work

PMC Ensures compliance By supervising proper implementation of this procedure

between Contractor & Engineer

MBS Project Manager Monitor the whole procedure To ensure adherence of all parties to requirements of this
procedure

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4. Flowchart of Key Activities

5. Description of Key Activities and Responsibilities

The ‘Responsibility Matrix’ defined below illustrates key leadership and management responsibilities related to this procedure.

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These responsibilities are defined as follows:

Responsible – individuals responsible for executing and achieving the task

Accountable – an individual who is ultimately charged with ensuring the activity takes place successfully.
Consulted – individuals whose opinions are sought and considered
Informed – individuals who are informed on progress and outcomes

Business Roles and RACIs

Contractor
Activity

Engineer
Key Activities Description

PMC
ID

The
JOB 3 JOB 4 JOB 5

1 Request Permit The contractor requests safety permits in order to R

commence works. Permits operated on a construction site
include the below. However depending on specific Project
Conditions others permits may be required -

 Hot Work Permits

 General Work Permit
 Excavation Works Permit
 Electrical Isolation Work Permit
 Confined Space Work Permit
Type of permits will be agreed upon in the Method
Statement.

Contractor permit requests should be necessarily signed by

Contractor R.E and Safety in charged.

Forms used:
MBS TMT 245- Hot Work Permits

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MBS TMT 246- General Work Permit

MBS TMT 247- Excavation Works Permit

MBS TMT 248- Electrical Isolation Work Permit

MBS TMT 249- Confined Space Work Permit

Engineer receives the permits and following inspection signs

off the permits

Engineer as necessary will coordinate with Musanada Safety

Review and Approve Specialists and other safety specialists before sign off. R
2 & 2a I
Permit
Permits from Engineer to be signed off only by authorized
personnel.

A copy of the approval is filed into Project Files

Contractor attaches approved permits to Inspection Request

3 File with Inspection Report Application. R A

Execute Works in Contractor Executes works in accordance to approved work

R
4 accordance with obtained permit.
permit
Engineer closes out the permit along with the Inspection
Report (IR) close out.

R
5 Close Permit
Copy of close out permit is filed in project files along with IR
close out document.

PMC ensures that approved procedures are correctly

C R
6 Ensure Compliance applied I

MBS Project Manager monitors the whole procedure to

Monitor the whole
7 ensure adherence of all project parties to this procedure.
procedure

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6. KPI

Key Measurement
KPI Calculation Frequency Target KPI
Description
[KPI / PI calculation method
[KPI / PI title] [KPI / PI Description] [measurement frequency] [agreed KPI / PI target]
and/or equation]

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7. Documents and Records Management

Type How long

Who is responsible Document location
Document/Form/ Document/Form/Template (hardcopy, (how long is the document
of filing and (where is it
Template ID electronic copy retained for and how is it
archiving stored/archived)
or both) disposed eventually)
Insert details of the
Insert the job
location that the Insert if hard Insert details of how long
title(s) of the
document is filed and or electronic are the documents kept,
person responsible
MBS TMT 245 Hot Work Permits archived. Describe copy of the where they are archived
for filing and
both locations if hard document is and what is the disposal
archiving of the
and soft copy (link) is kept or both method when disposed
document
retained
MBS TMT 246 General Work Permit

MBS TMT 247 Excavation Works Permit

MBS TMT 248 Electrical Isolation Work Permit

MBS TMT 249 Confined Space Work Permit

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8. Review & Improvement

All division heads shall review the effectiveness of the systems, processes and procedures related to business activities within their specific area of control at
least once each year.

In completing their review the respective division heads shall ensure that feedback and recommendations are provided by relevant technical specialists.

As an outcome of the review, Construction Director shall recommend potential improvements to Musanada Building Services Executive Director.

Musanada corporate management will review the summarized performance relating to corrective and preventive actions throughout Business and Support
divisions to verify the overall effectiveness of the Musanada Integrated Management System and initiate actions applicable to business and support divisions

9. Appendices - Insert details as required

System and initiate actions applicable to business and support divisions

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