Summary of Site Meeting between KE and PAQ for all Outstanding Works

Date: 6th January 2023

Time/Venue: 230pm at CRW Pump room
Attendees from KE: Wong Kin Hoong (WKH), Alan Tan (AT), Vanessa Koh (VK), Chris Nario (CN), Grace Chan (GC), Loke Ming Jie (MJ)
Attendees from PAQ: Vincent Thomas (VT), Kumar (KM)

No. Topic Description Task Target Date Remarks

by
1 Supply and Installation of A. VT mentioned that the only balance items are the bio balls - -
Bio Filter Media - Bio B. VT mentioned that the bio balls are still not on-site and will VT Immediate
Balls, Corals, and Coarse update on delivery date
Media (3 nos.) C. VT mentioned that delivery and subsequent installation will PAQ 13th January
be completed by 13th January 2023 2023

2 Supply and Installation of A. VT mentioned that the piping works are all done - - KE requested
Granudos / Grundfos B. VT mentioned that the only remaining work to be done is - - PAQ to check on
Automatic Chlorine, PH drilling and installation works system
Sensing and Dosing C. VT mentioned that works will be completed by 8th January PAQ 8th January functionality
System (1 lot.) 2023 2023 and capacity as
D. VT mentioned that the filtration system has already been - - water in the
turnt on, and is running daily. PAQ workers are also adding pond seems to
chlorine manually to ensure water in the ponds are clean and be filled with
free of algae. algae

KE also
requested for
 PAQ to check if
UVC system is
up and running
3 Supply and Installation of A. VT mentioned that balance items are all on site, and are - - KE requested
Pressure Sensors, Flow pending installation works PAQ to provide
Meters, Gauges, Level B. VT mentioned that installation will be completed by 13th PAQ th
13 January photographic
Sensors, Semi- January 2023 2023 evidence of
Automatic Valves for materials on site
Monitoring (1 lot.) and completed
works for
attachment in
the Testing and
Commissioning
form
4 Supply and Installation of A. VT mentioned that items have all been installed, with the - -
Water Level Control level probe being the balance item to be installed
System including Sensors B. VT mentioned that PAQ have yet to determine the optimal PAQ Immediate
and Level Probe (1 lot.) water levels, and will be doing so next week
- This is to mark the levels correctly before installing the
probe (Marking for start, stop and static level)
C. VT mentioned that installation works for the probe will only - -
happen after optimal water levels are ascertained
D. VT mentioned that installation of probe will be completed by PAQ 13th January
13th January 2023 2023

5 Supply and Installation of
Wind Sensor (1 set.)
A. VT mentioned that this scope is not completed yet due to its - -
redundancy and should be removed and omitted from scope
of Works
B. VT also mentioned that this should be omitted as it is not in - -
the original drawing
6 Supply and Installation of A. VT mentioned that IBMS and all relevant works are not under - -
Electrical Control Panel PAQ’s scope of Works and is under Quantum instead
with VFD, Starters, MCB, B. VT mentioned that Quantum will need to do the termination - -
ELCB Timers. and connection (from their panels to PAQ panels) and do
IBMS Links and All their testing to check if their data is synced properly
Accessories including C. AT responded by saying KE will not be dealing with Quantum - -
touch screen operation to complete IBMS works, and any reminders that KE does
and incorporation of provide to OSPL/Quantum will purely be on a basis of good
various systems into the will
Control Panel (1 lot.) D. VT mentioned that other than IBMS, pending Works for this VT 8th January
scope is the labelling of the panels and panel cables 2023
E. VT mentioned that panel labelling will be completed by 8th - -
January 2023

7 Supply and Installation of A. VT mentioned that all Works for this scope have been - -
Power and Control completed
Cabling to Pumps,
Electrical Equipment
including IBMS Links
including conduits and
cable trays.

8 Testing and A. VT mentioned that TnC can only be conducted once all other - -
Commissioning: scopes have been completed
1. Water Quality B. VT mentioned that since all other scopes will be completed PAQ 18th January
Test for Aerosol by 13th January 2023, PAQ will conduct an internal M&E TnC 2023
Generating on 14th January 2023, and all systems will be completed by
System 18th January 2023
KE Immediate
 2. Mechanical and C. VK mentioned that KE will be arranging an official TnC with
Electrical OSPL, MPD, and the operators on 19th January 2023 - -
Components of D. WKH mentioned that operators will also be invited, but
the System invitation should not come from KE’s side, and should come
from MPD’s side instead PAQ 17th January
E. VT mentioned that PAQ will be sending water from the 2023
system for water quality testing TnC on 17th January 2023
F. VT also mentioned that results will typically be out in 4-6 - -
days times
G. AT mentioned to give some leeway for PAQ, and VT is to PAQ 24th January
update on test results by 24th January 2023 2023

9 Emergency Shower (1 A. WKH inquired about the need to install an emergency - -

set.) shower system beside the chlorine dosing system due to
safety concerns with working using chlorine
B. VT assured WKH that the chlorine PAQ is using is in powder - -
form and not in gaseous form, and should not be unsafe for
work
C. WKH mentioned that even in powder form, possible leaks or - -
cracks in the system might cause chlorine to spill, which is a
safety hazard
D. VT mentioned that PAQ will install an emergency shower and PAQ 13th January
will be completed by 13th January 2023 2023

10 Yearly Renewable A. VT brought up the need for a yearly renewable license to be - -

License applied
B. VT then informed KE of the workflow and order of things to - -
be done, for the license to be obtained, which is summarised
as follows:
 1. PAQ will fill up the application form with all the necessary
specs and details of the entire system and mark out the
missing portions that require other parties to fill up, before
submitting this draft to KE
2. KE will then request the BP number from OSPL’s Project
Director, to be attached to the draft sent over from PAQ
3. KE will then submit this draft to MPD to request for
architect’s signature from MPD’s side
4. MPD will then return this application form to KE, in which KE
will pass to PAQ
5. PAQ’s PE will then check through to confirm the application
is completed before sending the application form to KE
6. KE will then send the form to MPD, who will officially submit
the entire application form to request for the license
7. After NEA has approved of the license, a reference number
will be given to the applicant
8. From then on, within the first 14 days of each month, the
applicant will have to take a sample of water from the system
and send it to NEA’s lab, to get acknowledgement for the
continuation of the provision of the license

C. VT mentioned that step B1 will be completed, and the draft VT 10th January
will be sent to KE by 10th January 2023 2023

11 Summary of proposed Below is a summary of proposed dates of completion for all - -

deadlines by PAQ Outstanding Works as promised by VT:
By 8th January 2023:
1. Complete installation of Granudos / Grundfos Automatic
Chlorine, PH Sensing and Dosing System
2. Complete labelling of IBMS panels

By 13th January 2023:

1. Complete supply and Installation of Bio Filter Media - Bio
Balls, Corals, and Coarse Media
2. Complete installation of Pressure Sensors, Flow Meters,
Gauges, Level Sensors, Semi-Automatic Valves for Monitoring
3. Complete installation of Water Level Control System
including Sensors and Level Probe
4. Complete supply and Installation of Emergency Shower

By 10th January 2023:

1. Submit draft of yearly Renewable License application form
(to be sent to KE)

By 17th January 2023:

1. Sending of water sample for water quality TnC

By 18th January 2023:

1. Complete PAQ Internal M&E TnC, and send invitation for
official M&E TnC with KE, OSPL, and MPD

By 19th January 2023:

1. Complete official M&E TnC with KE, OSPL, and MPD

By 24th January 2023:

1. Submit update of water quality TnC results (to be sent to KE)
Recorded by: Loke Ming Jie
Vetted and approved by: Vanessa Koh