(Name of School)

CHECKLIST OF SUPPORTING DOCUMENTS

SBFP SY 2017-2018

Payee:
Amount:
SBFP feeding period:
Check No:

No. DOCUMENTS Date REMARKS

UPON CASH ADVANCE

1 Copy of the Work and Financial Plan approved by the
School Head
2 Copy of the Project Procurement Management Plan
(PPMP) approved by the School Head
3 Copy of the Annual Procurement Plan
(APP) approved by the School Head
4 Cycle Menu for the 120 feeding days, consisting of iron-
fortified rice and viand, approved by the SBFP Core Group
5 Masterlist of Beneficiaries (SBFP From 1), approved by
the School Head
6 SBFP Form 3-SBFP Summary of Beneficiaries and Start
of Feeding

UPON LIQUIDATION
General Requirement
7 SBFP Form 4 (daily attendance and monitoring of
nutritional status of the children/beneficiaries

OPTION 1
8 Disbursement Voucher
9 Photo copy of the check
10 Approved Purchase Request
11 BAC Resoultion - recommending the adoption of
alternative mode of procurement
12 Print-out of PhilGEPS posting (if amount exceeds P50K)
13 Three Requests For Quotations (RFQ)
14.a 1. RFQ of ___________________
14.b 2. RFQ of ___________________
14.c 3. RFQ of ___________________
15 Abstract of Quotations and Award
16 Approved Purchase Order
 17 Delivery Receipt
18 Daily inspection and acceptance report, showing in one
column- the menu for the day based on the Cycle Menu;
another column- the actual menu prepared/cooked; and
last column, the reasons for the change of menu
19 Official receipts/sales invoices of suppliers/stores
20 BIR Withholding Tax Form-from Sources (2306 and 2307)
21 Pictures taken before, during and after feeding and the
goods procured (daily)

No. DOCUMENTS Date REMARKS

OPTION 2 (Vegetable, meat, fish, poultry are purchased daily)

8 Disbursement Voucher
9 Photo copy of the check
10 Approved Purchase Request
11 Daily Purchases Report
12 Official receipts/sales invoices of suppliers/stores
13 BIR Withholding Tax Form-from Sources (2306 and 2307),
if applicable
14 Pictures taken before, during and after feeding and the
goods procured (daily)

Submitted by: Verified by:

(School Head) (Bookkeeper)