2023 - Adopt A Child Program - Budget Proposal - TemplateNEw

Republic of the Philippines
Department of Education
MIMAROPA REGION
SCHOOLS DIVISION OF CALAPAN CITY
REQUEST FOR BUDGET APPROVAL

DIVISION/SECTION/UNIT: RBA No.:
Bucayao National High School AR/ATC No.:
PROJECT/PROGRAM/ACTIVITY TITLE: Adopt a Child Program
Division Conferences/ Activities: 1. Purchase and distribution of learning kits

2. Providing of transportation and meal allowance
OBJECTIVES OF THE PROGRAM/PROJECT:
1. Provide aid to the needs of SARDOs and disadvantaged learners who are struggling to attend school regularly due to financial difficulties
2. Improve the attendance of SARDOs and disadvantaged learners
TO BE HELD AT: Target Date/Timeframe:
*June-August 2023- Purchase and

Distribution of learning kits
Bucayao National High School
*September-December 2023- Providing
meal and transportation allowance
TARGET PARTICIPANTS/AUDIENCE: HOW MANY:
Senior Single
Female Male TOTAL Citizens Parent
SARDOs and Disadvantaged Learners 9 35 44
BUDGET PROPOSAL
A. FUNDS SOURCE/S:
1. Division MOOE/School MOOO 70,880.00
2. SARO from C.O. (Program Support Fund)
3. Registration fee
3. Others
TOTAL APPROVED BUDGET
B. ESTIMATED EXPENDITURES: (Based on latest market survey)
Unit Qty. Amount Total Amount
Notebook (80pages) pcs 176 25 4,400.00
Ballpen black ordinary pcs 20 12 240.00
Pencil #2 pcs 20 12 240.00
Intermediate pad (100 pages) pcs 20 20 400.00
Meal allowance (1 plain rice, 1 vegetable/meat meal) pax 56 600 33,600.00
Transportation allowance pax 40 800 32,000.00
TOTAL ESTIMATED EXPENSES 70,880.00
C. FUND ATTRIBUTION:
1. GAD Score: 20.01
2. Estimated Expenses Attributed to GAD (GAD Score/20x budget) 70,915.44
3. Funds Attributed for the benefits of Senior Citizens and Differently-abled Employees, Indigenous people, Single Parents
4. Personnel Services (PS) attributable to GAD {(Total Manhours X total # of participants)/average salary grade} 54.04
Requested by: Allotment Available: Recommending Approval:
This is also to certify that the proposed

expenditures are based on the latest market
study. LEA BELINA A. VILLA DEL REY CYNTHIA ELEONOR G. MANALO
Administrative Officer V Asst. Schools Division Superintedent
MIMAROPA REGION
REQUEST FOR BUDGET APPROVAL

DIVISION/SECTION/UNIT: RBA No.:
Bucayao National High School AR/ATC No.:
PROJECT/PROGRAM/ACTIVITY TITLE: Adopt a Child Program
Division Conferences/ Activities: 1. Purchase and distribution of learning kits

2. Providing of transportation and meal allowance
CARLOS V. LEDESMA
Checked and Reviewed: Approved:
Principal III
MA. NALEN CLARETTE M. BRAZA SUSANA M. BAUTISTA
Accountant III Schools Division Superintedent
the Philippines
nt of Education
OPA REGION
ON OF CALAPAN CITY
MIMAROPA REGION
SCHOOLS DIVISON OF CALAPAN CITY
ANNUAL PRUCUREMENT PLAN

Schedule for Each Procurement Activity Estimated Budget (PhP)

Code PMO/
Procurement Program/Project Mode of Procurement Advertisement/ Submission/ Notice of Award Contract Signing Source of Funds
(PAP) End-User Posting of IB/REI Opening of Bids Total MOOE CO
SARDO/
Notebook (80pages) Disadvantag Competitive Bidding June 17, 2023 June 23, 2023 June 27, 2023 August 01, 2023 School Budget 4,400.00
ed Learner
SARDO/
Ballpen black ordinary Disadvantag Competitive Bidding June 17, 2023 June 23, 2023 June 27, 2023 August 01, 2023 School Budget 240.00
ed Learner
SARDO/
Pencil #2 Disadvantag Competitive Bidding June 17, 2023 June 23, 2023 June 27, 2023 August 01, 2023 School Budget 240.00
ed Learner
SARDO/
Intermediate pad (100 pages) Disadvantag Competitive Bidding June 17, 2023 June 23, 2023 June 27, 2023 August 01, 2023 School Budget 400.00
ed Learner
SARDO/
Meal allowance (1 plain rice, 1 vegetable/meat meal) Disadvantag Competitive Bidding July 18, 2023 July 27, 2023 August 04, 2023 August 30, 2023 School Budget 33,600.00
ed Learner
SARDO/
Transportation allowance Disadvantag Competitive Bidding School Budget 32,000.00
ed Learner
Total 70,880.00 70,880.00
Prepared by: Reviwed by:

CARLOS V. LEDESMA
Principal III LEA BELINA A. VILLA DEL REY
Administrativ V - Budget
Checked and Verified: Recommending Approval Approved
NANETTE M. MACAGUIWA CYNTHIA ELEONOR G. MANALO SUSANA M. BAUTISTA

Chief SGOD Assistant Schools Division Superintendent Division Education Program Supervisor
Officer In-Charge
Office of the Schools Divison Superintendent
S
Remarks o
(brief E
u
description of rl
Program/Activity/Project) i
cg
ei
b
io
lf
i
tF
y
u
Adopt a Child Program is
n
created to respond to the C d
needs and circumstances hes
of our learners that affects c
their school attendance, k
paticipation and
performance by providing
them assistance on
learning kits,
transportation and meal.
###
A. VILLA DEL REY

ativ V - Budget
TA
am Supervisor
rge
n Superintendent
MIMAROPA REGION
SCHOOLS DIVISON OF CALAPAN CITY
PROJECT PROCUREMENT PLAN

Title of Program/Project/Activities Adopt a Child Program
Proposed date of PPA: June-August 2023, September-December 2023
Target Venue: Bucayao National High School
End-User/Functional Division/Unit: SARDOs and Disadvantaged Learners
SCHEDULE/MILESTONE OF ACTIVITIES
CODE General Description Unit Qty. Unit Cost Total Cost
Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sept. Oct. Nov. Dec.
Notebook (80pages) pcs 176 25.00 4,400.00 160

Ballpen black ordinary pcs 20 12.00 240.00 20
Pencil #2 pcs 20 12.00 240.00 20
Intermediate pad (100 pages) pcs 20 20.00 400.00 20
Meal allowance (1 plain rice, 1 vegetable/meat meal) pax 56 600.00 33,600.00 14 14 14 14
Transportation allowance pax 40 800.00 32,000.00 10 10 10 10
Grand Total 70,880.00

70,880.00
Prepared by: Funds Available
CARLOS V. LEDESMA LEA BELINA A. VILLA DEL REY

Principal III Administrative Officer V
Budget Officer
Checked and Verified: Recommending Approval Approved
NANETTE M. MACAGUIWA CYNTHIA ELEONOR G. MANALO SUSANA M. BAUTISTA

Chief SGOD Assistant Schools Division Superintendent Schools Divison Superintendent
Enclosure 3- Program Matrix

MIMAROPA REGION
ADOPT A CHILD PROGRAM

ACTIVITY MATRIX
June-August 2023 & September-December 2023
Date/Time Activity In-Charge

Purchase of learning materials
*Advertisement/Posting of IB/REI
June-August 2023 *Submission/Opening of Bids
*Notice of Award
*Contract Signing
JOSEN B. SALES
School Planning Officer
Meal purchase
*Advertisement/Posting of IB/REI
July-August 2023 *Submission/Opening of Bids
*Notice of Award
*Contract Signing
AISA OPREDO
HERYL JANIN D. ROJAS
August 25, 2023 Distribution of learning materials and
RANDY B. MAULION
7:15-7:30 AM documentation of activity
RONNIE B. MAGPANTAY
Project SAVE Team
September-December 2023
Distribution of transportation allowance, AISA M. OPREDO

Every Monday
documentation and preparation of Project SAVE Team Leader
7:15-7:30 AM
liquidation
MELANIE B. DEL RIO/EMELITA B. DELOS

Monday-Friday Distribution of meal , documentation and SANTOS
12:00-12:30 NN preparation of reimbursement of expenses Project SAVE Team Members
Computed # of Hrs
8 2hrs allotted for each listed *activites
8 2hrs allotted for each listed *activites
1 15mins*4 persons/60 mins
3.75 15mondays*15mins/60mins
73 73 days*30 mins./60 mins.*2 persons
93.75 hrs 7 personnel
SG
13 mam josen
11 mam aisa
13 mam melanie
13 mam emelita
13 mam heryl
11 sir randy
11 sir ronnie
12.14 average 54.04 Personnel attributed to GAD
MIMAROPA REGION
Title of the Project/Program/Activity Adopt a Child Program

Proponent: Ma.Cecilia M. Guimera
Office/Section//Unit/School Bucayao National High School
Implementation Date: June-August 2023, September-December 2023
GAD Checklist for Designing and Evaluating Education Project
Response (col. 2)
*Score for
Dimension and Question Partly an item/ Result or Comment
No Yes
(col.1)
(2a)
Yes
(2c)
element (col. 4)
(2b) (col. 3)
Project identification and planning
1.0 Participation of women and men in project identification
(max score: 2; for each question, 0.67) 2
1.1 Has the project consulted and involved
women on the problem or issue that the Prior to the crafting of this project, the school
intervention must solve and on the conducted a meeting with the school planning
team consisting of 12 female and 4 male
development of the solution? (possible representatives from school and outside
scores: 0, 0.33, 0.67) stakeholders to share the vision, mission and
ü 0.67 core values of DepEd and its target for the
coming years to address the issues concerning
our learners today which includes school
dropouts.
(see attached minutes of meeting on crafting SIP)
1.2 Have women’s inputs been considered in the Both coordinators of ACCESS and EQUITY are
design of the project? (possible scores: 0, women (2)
0.33, 0.67)
ü 0.67 Inputs were incorporated in the crafting of this
project as stated on the background of the
project.
1.3 Are both women and men seen as stakeholders, Both women and men were involved in project
partners, or agents of change in the project design.
design? (possible scores: 0, 0.34, 0.66) ü 0.66
2.0 Collection of sex-disaggregated data and gender-related

information prior to project design 2
(possible scores:tapped
Has the project 0, 1.0,sex-disaggregated
2.0) data and
gender-related information from secondary and primary
sources at the project identification stage? OR, does the Primary and secondary sex- disaggregated data
project document include sex-disaggregated and gender were used in project identification and analysis
information in the analysis of the development issue or ü 2 of the development issue or problem. The sex-
problem? disaggregated data is stated in project
background.
3.0 Conduct of gender analysis and identification of gender

issues (see box 3) (possible scores: 0, 1.0, 2.0). 2
Gender analysis has been done to identify gender

issues in which we found out that male learners
Has a gender analysis been done to identify are more at risk of dropping out and the
gender issues prior to project design? OR, does the majority of working students in disadvantaged
discussion of development issues in the project ü 2 sectors are male.
document include gender issues that the project
must address?
Project design
MIMAROPA REGION

Response (col. 2)
*Score for
No Yes
(col.1)
(2a)
Yes
(2c)
element (col. 4)
(2b) (col. 3)
4.0 Gender equality goals, outcomes, and outputs (max score: 2; for
2
each item, 1)
4.1 Do project objectives explicitly refer to women and
men as students, parents, teachers, or As indicated in the project profile, a total of 35
administrators? (possible scores: 0, 0.5, 1.0) ü 1 male and 9 female learners will benefit in this
project
4.2 Does the project have gender equality outputs or

outcomes? (see examples in the text) (possible The allottment of beneficiaries per gender is fairly
scores: 0, 5.0, 1.0) ü 1 distributed based on the analysis of our data.
(Data is available in the background of the project)
5.0 Matching of strategies with gender issues (possible scores:

0,1.0,2.0) 2
Do the strategies match the gender issues and gender By fairly distributing the allotment of
equality goals identified? That is, will the activities or beneficiaries per gender (80% male and 20%
interventions reduce gender gaps and inequalities? female), this can reduce gender gaps and
inequalities identified on gender analysis( more
ü 2
male learners are at risk of dropping out and are
working students).
6.0 Gender analysis of the designed project (max score: 2) 2

6.1 Gender division of labor (max score: 0.67; for each question,
0.33) 0.66
6.1.1 Are families in the target community reliant
on the work of girls or boys for income? IF 64% of learners from the disadvantaged sectors
SO: Will flexible education schedules help are working students and contributing to the
females or males fit in their other tasks? ü 0.22 income of their families. This program will aid the
(possible scores: 0, 0.11, 0.22) financial struggles of learners that hinders them
in attending school regularly.
6.1.2 Does the project offer opportunities (through

curricula, instructional materials, role
models) for expanding roles of women and This project will provide opportunities to both
men, girls and boys, at home and in the male and female learners to maximize their
ü 0.22 learning potentials by giving them assistance on
community, economy, and society? (possible
scores: 0, 0.11, 0.22) their needs to attend school regularly.
6.1.3 Has an assessment been made of the

education and training needs of both Assessment has been made by identifying the
females and males? (possible scores: 0, specific needs of male and female SARDO and
ü 0.22 disadvantaged learners and matching it to the
0.11, 0.22)
available assistance program.
6.2 Access to and control of resources (max score: 0.67; for each
question, 0.22) 0.66
MIMAROPA REGION

Response (col. 2)
*Score for
No Yes
(col.1)
(2a)
Yes
(2c)
element (col. 4)
(2b) (col. 3)
6.2.1 Does the project ensure that
opportunities for training and
scholarships that may be provided are
Opportunities for assistance program is fairly
equally accessible to women and men,
distributed to both male and female learners who
girls and boys? To different categories of ü 0.22 are at risk of dropping out and those who belong
females and males (rural/urban, ethnic in disadvantaged sectors.
groups)? (possible scores: 0, 0.11, 0.22)
6.2.2 Is information about educational

opportunities readily available to females The information about the adopt a child program
and males? (possible scores: 0, 0.11, 0.22) was presented to all personnel last INSET in
ü 0.22 preparation for its implementation for SY 2023-
2024
(see attached narrative report of INSET)
6.2.3 Have all methods of education delivery been The method to be used in the activity is face to
considered? (possible scores: 0, 0.11, 0.22) ü 0.22 face and the aim is to encourage learners to
attend school.
6.3 Constraints (max score: 0.68; for each item, 0.68
0.34)
6.3.1 Has the project addressed any time and The classes will not be disrupted because the
distance constraint so that girls and boys schedule of distribution and releasing of learning
could attend class? (possible scores: 0, 0.17, ü 0.34 kits and transportation allowance is before class
0.34) hours while the distribution of meals is
scheduled during lunchtime.
6.3.2 Has the project considered the financial
costs of participation that may restrict
attendance of females or males? (possible ü 0.34 The alloted budget will be used in the activity
scores: 0, 0.17, 0.34)
7.0 Monitoring targets and indicators (possible scores 0,1.,2.0) 2

Does the project include gender equality targets and
indicators for welfare, access, consciousness raising,
participation, and control? For instance, will the The enrollment, dropout and promotion rate will
following gender differences be monitored: be monitored as they are the indicators that the
-Net enrolment or school participation rate project is serving its purpose. Monitoring of the
-Passing rate for female and male students (NEAT, ü 2 project implementation shall be done by the
NSAT, HSRT) project team. Results will be provided to the
-Participation in training and similar project activities, proponent to be used as basis for further
by type of training or activity improvement of the activities.
8.0 Sex-disaggregated database (possible scores: 0, 1.0, 2.0) 2

Does the proposed project monitoring framework
The project always include the sex dissagreated
or plan include the collection of sex-disaggregated data.
data? ü 2 35 male and 9 female learners are included in
the project/activity
9.0 Resources (max score: 2; for each item, 1) 2

MIMAROPA REGION

Response (col. 2)
*Score for
No Yes
(col.1)
(2a)
Yes
(2c)
element (col. 4)
(2b) (col. 3)
9.1 Is the budget allotted by the project sufficient for
The proposed budget covered possible cost that
gender equality promotion or integration? ü 1 will be incurred by the project.
(possible scores: 0, 0.5, 1.0)
9.2 Does the project have the expertise to integrate
GAD or to promote gender equality and women’s The Gender and Development is integrated in the
empowerment? OR, does the project commit itself project. It is open to both male and female
to investing project staff time in building capacity ü 1 SARDO and disadvantaged learners. It promoted
for integrating GAD or promoting gender equality? gender equality as it is fairly distributed to both
(possible scores: 0, 0.5, 1.0) sexes.
10.0Relationship with the agency’s GAD efforts (max score: 2; for

each item or question, 0.67) 2.01
10.1 Will the project build on or strengthen the
agency/NCRFW/ government’s commitment to
Both male and female learners are beneficiaries
the advancement of women? (possible scores: 0, ü 0.67 of this program.
0.33, 0.67)
10.2 Does the project have an exit plan that will ensure
Part of the exit plan is to coordinate with the
the sustainability of GAD efforts and benefits?
coordinator of Resiliency and Well-being for
ü 0.67 additional activities and program that will
sustain school engagement of both male and
female SARDO and disadvantaged learners.
10.3 Will the project build on the initiatives or

actions of other organizations in the area? The project can be used as reference or model for
ü 0.67 similar actions of other schools in the area.
TOTAL GAD SCORE – PROJECT IDENTIFICATION AND DESIGN

20.01 Gender-Responsive
STAGES
Note: The results and outputs of the consultation were incorporated in the Project Design. No Available minutes of the consultation.
Checked by:
CHRISTIAN M. ALBERTO
Senior Education Program Specialist
Human Resource Development Section
Divison GAD Focal Person
`
MIMAROPA
DETAILS TEMPLATES
PROGRAM COMPONENT /ACTIVITIES OUTPUT Output Indicator
TEACHER DEVELOPMENT
Activtiy 1.
Professionala Advacement nfor Career
Advancement for Career and Educational
Development (PACED)
2.
Orientation on Induction Program for
Beginning Teachers and Completion Ceremony
LEADERSHIP MANAGEMENT
PROGRAM MANAGEMENT
Sub Intermediate Outcome 20210ACtdual

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Republic of the Philippines

REQUEST FOR BUDGET APPROVAL

PROJECT/PROGRAM/ACTIVITY TITLE: Adopt a Child Program

Division Conferences/ Activities: 1. Purchase and distribution of learning kits

*June-August 2023- Purchase and

Requested by: Allotment Available: Recommending Approval:

This is also to certify that the proposed

REQUEST FOR BUDGET APPROVAL

PROJECT/PROGRAM/ACTIVITY TITLE: Adopt a Child Program

Division Conferences/ Activities: 1. Purchase and distribution of learning kits

ANNUAL PRUCUREMENT PLAN

Schedule for Each Procurement Activity Estimated Budget (PhP)

Total 70,880.00 70,880.00

Prepared by: Reviwed by:

Checked and Verified: Recommending Approval Approved

NANETTE M. MACAGUIWA CYNTHIA ELEONOR G. MANALO SUSANA M. BAUTISTA

A. VILLA DEL REY

PROJECT PROCUREMENT PLAN

Notebook (80pages) pcs 176 25.00 4,400.00 160

Grand Total 70,880.00

CARLOS V. LEDESMA LEA BELINA A. VILLA DEL REY

NANETTE M. MACAGUIWA CYNTHIA ELEONOR G. MANALO SUSANA M. BAUTISTA

Republic of the Philippines

ADOPT A CHILD PROGRAM

Date/Time Activity In-Charge

Distribution of transportation allowance, AISA M. OPREDO

MELANIE B. DEL RIO/EMELITA B. DELOS

8 2hrs allotted for each listed *activites

8 2hrs allotted for each listed *activites

1 15mins*4 persons/60 mins

73 73 days*30 mins./60 mins.*2 persons

93.75 hrs 7 personnel

Title of the Project/Program/Activity Adopt a Child Program

GAD Checklist for Designing and Evaluating Education Project

2.0 Collection of sex-disaggregated data and gender-related

3.0 Conduct of gender analysis and identification of gender

Gender analysis has been done to identify gender

Title of the Project/Program/Activity Adopt a Child Program

GAD Checklist for Designing and Evaluating Education Project

4.2 Does the project have gender equality outputs or

5.0 Matching of strategies with gender issues (possible scores:

6.0 Gender analysis of the designed project (max score: 2) 2

6.1.2 Does the project offer opportunities (through

6.1.3 Has an assessment been made of the

Title of the Project/Program/Activity Adopt a Child Program

GAD Checklist for Designing and Evaluating Education Project

6.2.2 Is information about educational

7.0 Monitoring targets and indicators (possible scores 0,1.,2.0) 2

8.0 Sex-disaggregated database (possible scores: 0, 1.0, 2.0) 2

9.0 Resources (max score: 2; for each item, 1) 2

Title of the Project/Program/Activity Adopt a Child Program

GAD Checklist for Designing and Evaluating Education Project

10.0Relationship with the agency’s GAD efforts (max score: 2; for

10.3 Will the project build on the initiatives or

TOTAL GAD SCORE – PROJECT IDENTIFICATION AND DESIGN

PROGRAM COMPONENT /ACTIVITIES OUTPUT Output Indicator

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73 73 days30 mins./60 mins.2 persons