SUMMARY OF CHECK ISSUED

As of June 30, 2017

Check Issued

Total Total

September
Check

November

December
February

Total Claimed Unclaimed

October
January

August
March

Registry
April

June
May

July
Checks Checks

Provident 23 34 11 25 9 102 102 0

MOOE 20 47 11 33 33 144 143 1
Trust 16 16 6 14 9 61 60 1
AP 2 7 3 12 11 1
PS 14 14 11 16 13 68 68 0
Sphere - 2 1 2 2 7 7 0
Total 0 75 113 47 93 66 0 0 0 0 0 0 394 391 3
 POSITION AND COMPETENCY PROFILE PCP No. ______ Revision Code: 00

Department of
Education

Position Title Administrative Assistant II Salary Grade 8

Parenthetical Title Disbursing Officcer II

Office Unit Cash Division, Elementary School Effectivity Date

Reports to Cashier III, School Head Page/s

Position Supervised None

JOB SUMMARY

1. Supervises the maintenance of the books of original and final entry;

2. Reviews the financial and accountability reports for submission to the management, Commission on Audit, Department of Budget and Management and other
oversight agencies;

3. Reviews and checks the schedules to support the financial statements/reports;

4. Coordinating tasks as maybe assigned

QUALIFICATION STANDARDS
A.     CSC Prescribed Qualifications

Education Completion of 2 years studies in college

Experience 1 year relevant experience

Eligibility Career Service (Subprofessional) First Level Eligibility

Trainings 4 hours relevant training

B.     Preferred Qualifications

Education Bachelor Degree-Accounting (Commerce/BA major in Accounting)

Experience 2 years relevant experience

Eligibility Career Service (Professional) First Level Eligibility

Trainings 8 hours relevant training, Computer Literate


Objectives
Outstanding
(5)
● To check accuracy of ● 130% of daily collections
Liquidation
received and submitted
the following day
● Controlled and released ● 130% of the approved
approved cheques released within 1 month
● ●
130% of the daily
Prepare collections and
collections and deposits
deposits report on a daily
prepared and submitted the
basis
following day
● ●
130% of the reports of
Prepare accurate report of disbursement/ PACSVAL
disbursements/ PACSVAL prepared and submitted
daily and accurately
● ●
Coordinate/communicate
130% of the LDDAP-ADA
to the School Heads the
were coordinated/
LDDAP-ADA submitted to
communicated to the
the Bank
School heads the following
day after submitted to the
Landbank
Performance Indicators
Very Satisfactory
(4)
● 115 - 129% of the daily ● 100-114% of the daily
collections submitted
within 3 days
● 115 - 129% of the ● 100 - 114% of the
been released
● ●
115-129% of the daily
collections and deposits
prepared and submitted
within 3 days
● ●
115-129% of the reports of
disbursement/ PACSVAL
prepared and submitted
within 3 days
● ●
115-129% of the LDDAP-
ADA were
coordinated/communicated
to the School heads within
2 days
Satisfactory Unsatisfactory Poor
(3) (2) (1)
● At least 51-99% of daily 50% and below of daily
collections received collections received collections received
and submitted and submitted and submitted
● At least 51-99% of the ● 50% and below of the
approved cheques have approved cheques approved cheques
been released have been released have been released
● ●
50% and below of the
100-114% of the daily At least 51-99% of the
daily collections and
collections and deposits daily collections deposits
deposits prepared and
prepared and submitted prepared and submitted
submitted
● ●
At least 51-99% of the 50% and below of the
100-114% of the reports of
reports of reports of
disbusement/ PACSVAL
disbursement/PACSVAL disbursement/PACSVAL
prepared and submitted
prepared and submitted prepared and submitted
● ●
100-114% of the LDDAP- 50% and below of the
At least 51-99% of the
ADA were LDDAP-ADA were
LDDAP-ADA were
coordinated/communicate coordinated/communicate
coordinated/communicate
d to the School heads d to the School heads
d to the School heads
within 3 days
Major and Final Outputs Key Result Areas
Objectives Outputs
(MFOs) (KRAs)

● Accurate Cash/Cheques Count ● Received and submitted cash collections ● Fund Utilization

daily

● Controlled and released cheques issued

daily

● Effective Cash Management ● Prepare collections and deposits report ● Collections and Deposits Reports

on a daily basis

● Accurate Reports ● Prepare accurate report of disbursements/ ● Disbursement Reports

PACSVAL

● Coordinate/communicate to the School ● Early Utilization of Fund

Heads the LDDAP-ADA submitted to the

Bank
 Individual Performance Commitment and Review Form (IPCRF)

Name of Employee: Ailene J. Mandigma Name of Rater: John M. Fajilagutan

Position: Administrative Assistant II Position: Principal III
Rating Period: SY 2020- 2021 Date of Review: JULY 19, 2021
Bureau/Center/Service/Division: Bulal

TO BE FILLED IN DURING PLANNING

PERFORMANCE
Weight INDICATORS
MFOs KRAs OBJECTIVES TIMELINE
per KRA
(Quality, Efficiency, Timeliness)

Outstanding (5)
95-100% of liquidation report are checked as to its accuracy
and completeness of supporting documents
Very Satisfactory (4)
86-94% of liquidation report are checked as to its accuracy
and completeness of supporting documents
Accurate
To check accuracy of Satisfactory (3)
Financial Monthly 40%
Liquidation 76-85% of liquidation report are checked as to its accuracy
Reports
and completeness of supporting documents
Unsatisfactory (2)
61-75% of liquidation report are checked as to its accuracy
and completeness of supporting documents
Poor (1)
1-60% and below of liquidation report are checked as to its
accuracy and completeness of supporting documents
Outstanding (5)
100% of reports prepared and submitted a week after
Very Satisfactory (4)
Prepared the reports of 100% of reports prepared and submitted a two weeks after
checks issued and advice Satisfactory (3)
End of the month 15%
to debit account issued and 100% of reports prepared and submitted a three weeks after
cancelled Unsatisfactory (2)
100% of reports prepared and submitted a four weeks after
Poor (1)
100% of reports prepared and submitted after a month
* To get the score, the rating is multiplied by the weight assigned

John M. Fajilagutan Ailene J. Mandigma Rafael G. Manalo Ph.D.

Rater Ratee Asst. Schools Division Superintendent
 Individual Performance Commitment and Review Form (IPCRF)

Name of Employee: Ailene J. Mandigma Name of Rater: John M. Fajilagutan

Position: Administrative Assistant II Position: Principal III
Rating Period: SY 2020- 2021 Date of Review: JULY 19, 2021
Bureau/Center/Service/Division: Bulal

TO BE FILLED IN DURING PLANNING

PERFORMANCE
Weight INDICATORS
MFOs KRAs OBJECTIVES TIMELINE
per KRA
(Quality, Efficiency, Timeliness)

Filing and sorting of
Monthly
Disbursement Voucher
Encode and prepare
Effective Cash
PACSVAL (Payroll Credit
Management
System Validation)
* To get the score, the rating is multiplied by the weight assigned
Outstanding (5)
95-100% Disbursement vouchers are sorted and filed at the
end of the month
Very Satisfactory (4)
86-94% Disbursement vouchers are sorted and filed one week
after
Satisfactory (3)
5%
76-85% Disbursement vouchers are sorted and filed two
weeks after
Unsatisfactory (2)
At least 61-75% Disbursement vouchers are sorted and filed
a month after
Poor (1)
1-60% Disbursement vouchers are sorted and filed
indefinitely
Outstanding (5)
95-100% Assist Senior Bookkeeper on checking the accuracy a
completeness of supporting documents of liquidation reports
Very Satisfactory (4)
86-94% Assist Senior Bookkeeper on checking the accuracy an
completeness of supporting documents of liquidation reports
Satisfactory (3)
Daily 15%
76-85% Assist Senior Bookkeeper on checking the accuracy an
completeness of supporting documents of liquidation reports
Unsatisfactory (2)
61-75% Assist Senior Bookkeeper on checking the accuracy an
completeness of supporting documents of liquidation reports
Poor (1)
1-60% Assist Senior Bookkeeper on checking the accuracy and
completeness of supporting documents of liquidation reports

John M. Fajilagutan Ailene J. Mandigma Rafael G. Manalo Ph.D.

Rater Ratee Asst. Schools Division Superintendent
 Individual Performance Commitment and Review Form (IPCRF)

Name of Employee: Ailene J. Mandigma Name of Rater: John M. Fajilagutan

Position: Administrative Assistant II Position: Principal III
Rating Period: SY 2020- 2021 Date of Review: JULY 19, 2021
Bureau/Center/Service/Division: Bulal

TO BE FILLED IN DURING PLANNING

PERFORMANCE
Weight INDICATORS
MFOs KRAs OBJECTIVES TIMELINE
per KRA
(Quality, Efficiency, Timeliness)

5 - 100% of the approved cheques have been

Assisted distribution and
recording of approved
checks.
recorded and informed the recipients
4 - 91-99% of the approved cheques have
recorded and informed the recipients
3 - 76-90% of the approved cheques
Daily 15%
have been recorded and informed the recipients
2 - At least 51-75% of the approved cheques
have been recorded and informed the recipients
1 - 50% and below of the approved cheques
have been recorded and recipients

5 – Remind/Assist the SH in the preparation of the liquidation

papers 3 weeks before the deadline of the submission of
Liquidation Papers.

4 – Remind/Assist the SH in the preparation of the liquidation

papers 2 week before the deadline of the submission of
Liquidation Papers.

Assist School Head in 3 - Remind/Assist the SH in the preparation of the liquidation

Fund Monitoring Monthly 10% papers 1 week before the deadline of the submission of
utilization of funds
Liquidation Papers.

2 – Remind/Assist the SH in the preparation of the liquidation

papers 1 day before the deadline of the submission of Liquidation
Papers.
1 - Remind/Assist the SH in the preparation of the liquidation
papers after the deadline of the submission of Liquidation
Papers.

* To get the score, the rating is multiplied by the weight assigned 100%

John M. Fajilagutan Ailene J. Mandigma Rafael G. Manalo Ph.D.

Rater Ratee Asst. Schools Division Superintendent
 Annex F
nt and Review Form (IPCRF)

TO BE FILLED DURING
EVALUATION

ACTUAL RESULTS
RATING SCORE*
Q E T AVE.

5 4 5 4.67 1.87 1.87

5 5 4 4.67 0.70 0.70

DepED RPMS form – For Staff (below SG 18) | 3

 Annex F
nt and Review Form (IPCRF)

TO BE FILLED DURING
EVALUATION

ACTUAL RESULTS
RATING SCORE*
Q E T AVE.

5 5 4 4.67 0.23 0.23

4 5 5 4.67 0.70 0.70

DepED RPMS form – For Staff (below SG 18) | 3

 Annex F
nt and Review Form (IPCRF)

TO BE FILLED DURING
EVALUATION

ACTUAL RESULTS
RATING SCORE*
Q E T AVE.

5 4 5 4.67 0.70 0.70

4 4 4 4.00 0.40 0.40

OVERALL RATING FOR

4.60
ACCOMPLISHMENT

DepED RPMS form – For Staff (below SG 18) | 3

 COMPETENCIES

CORE BEHAVIORAL COMPETENCIES improve performance. Examples may include doing something
Self-Management better, faster, at a lower cost, more efficiently; or improving
1. 5 Sets personal goals and direction, needs and development. quality, customer satisfaction, morale, without setting any
2. 5 Undertakes personal actions and behaviors that are clear and specific goal.
purposive and takes into account personal goals and values 4.8 Teamwork
congruent to that of the organization. 1. 5 Willingly does his/her share of responsibility.
3. 5 Displays emotional maturity and enthusiasm for and is 2. 5 Promotes collaboration and removes barriers to teamwork and
challenged by higher goals. accomplishment across the organization. 4.4
4. 4 Prioritize work tasks and schedules (through gantt charts, 3. 4 Applies negotiation principles in arriving at win-win agreements.
checklists, etc.) to achieve goals. 4. 4 Drives consensus and team ownership of decisions.
5. 5 Sets high quality, challenging, realistic goals for self and others. 5. 4 Works constructively and collaboratively with others and across
Professionalism and Ethics organizations to accomplish organizational goals and objectives.
1. 5 Demonstrates the values and behavior enshrined in the Norms Service Orientation
of Conduct and Ethical Standards for public officials and 1. 4 Can explain and articulate organizational directions, issues and
employees (RA 6713). problems.
2. 5 Practices ethical and professional behavior and conduct taking 4.6 2. 5 Takes personal responsibility for dealing with and/or correcting
into account the impact of his/her actions and decisions. customer service issues and concerns. 4.2
3. 5 Maintains a professional image: being trustworthy, regularity of 3. 4 Initiates activities that promotes advocacy for men and women
attendance and punctuality, good grooming and communication. empowerment.
4. 4 Makes personal sacrifices to meet the organization’s needs. 4. 4 Participates in updating of office vision, mission, mandates and
5. 4 Acts with a sense of urgency and responsibility to meet the strategies based on DepEd strategies and directions.
organization’s needs, improve systems and help others improve 5. 4 Develops and adopts service improvement programs through
their effectiveness. simplified procedures that will further enhance service delivery.
Result Focus Innovation
1. 5 Achieves results with optimal use of time and resources most of 1. 4 Examines the root cause of problems and suggests effective
the time. solutions. Fosters new ideas, processes, and suggests better
2. 4 Avoids rework, mistakes and wastage through effective work ways to do things (cost and/or operational efficiency).
methods by placing organizational needs before personal needs. 2. 4 Demonstrates an ability to think “beyond the box”. Continuously
3. 4 Delivers error-free outputs most of the time by conforming to 4.6 focuses on improving personal productivity to create higher 4.2
standard operating procedures correctly and consistently. Able value and results.
to produce very satisfactory quality of work In terms of 3. 4 Promotes a creative climate and inspires co – workers to develop
usefulness/acceptability and completeness with no supervision original ideas or solutions.
required. 4. 5 Translates creative thinking into tangible changes and solutions
4. 5 Expresses a desire to do better and may express frustration at that improve the work unit and organization.
waste or inefficiency. May focus on new or more precise ways of 5. 4 Uses ingenious methods to accomplish responsibilities.
meeting goals set. Demonstrates resourcefulness and the ability to succeed with
5. 5 Makes specific changes in the system or in own work methods to minimal resources.

5 – Role model; 4 – Consistently demonstrates; 3 – Most of the time demonstrates; 2 – Sometimes demonstrates; 1 – Rarely demonstrates

AVERAGE CORE BEHAVIORAL COMPETENCIES RATING 4.47

DepED RPMS form – For Staff (below SG 18) | 4

 CORE SKILLS Computer / ICT Skills
Oral Communication 1. 5 Prepares basic compositions (e.g., letters, reports, spreadsheets
1. 5 Follows instructions accurately. and graphics presentation using Word Processing and Excel.
2. 5 Expresses self clearly, fluently and articulately. 2. 5 Identifies different computer parts, turns the computer on/off,
3. 4 Uses appropriate medium for the message. 4.4 and work on a given task with acceptable speed and accuracy and
4. 4 Adjust communication style to others. connects computer peripherals (e.g. printers, modems, 4.6
5. 4 Guides discussions between and among peers to meet an multimedia projectors, etc).
objective. 3. 5 Prepares simple presentation using Powerpoint.
Written Communication 4. 4 Utilizes technologies to: access information to enhance
1. 4 Knows the different written business communication formats professional productivity, assists in conducting research and
used in the DepEd. communicate through local and global professional networks.
2. 4 Writes routine correspondence/communications, narrative and 5. 4 Recommends appropriate and updated technology to enhance
descriptive report based on readily available information data productivity and professional practice.
with minimal spelling or grammatical error/s (e.g. memos, 4.2
minutes, etc).
3. 4 Secures information from required references (i.e., Directories, AVERAGE CORE SKILLS RATING 4.40
schedules, notices, instructions) for specific purposes.
4. 5 Self-edits words, numbers, phonetic notation and content, if
necessary.
5. 4 Demonstrates clarity, fluency, impact, conciseness and
effectiveness in his/her written communications.

5 – Role model; 4 – Consistently demonstrates; 3 – Most of the time demonstrates; 2 – Sometimes demonstrates; 1 – Rarely demonstrates

Note: These ratings can be used for the developmental plans of the employee.

OVERALL COMPETENCIES RATINGS

CORE BEHAVIORAL COMPETENCIES 4.47

CORE SKILLS 4.40
OVERALL RATING 4.43

DepED RPMS form – For Staff (below SG 18) | 5

 PART III: SUMMARY OF RATINGS FOR DISCUSSION

Final Performance Results Rating

Accomplishments of KRAs and Objectives 4.60

Employee-Superior Agreement

The signatures below confirm that the employee and his/her superior have agreed to the contents of the performance as captured in this form.

Name of Employee Name of Superior

AILENE J. MANDIGMA JOHN M. FAJILAGUTAN
Signature Signature

Date Date
JULY 19, 2021 JULY 19, 2021

PART IV: DEVELOPMENT PLANS

Action Plan (Recommended

Strengths Development Needs Developmental Timeline Resources
Intervention)

* Handling and safekeeping of documents * Preparation and * Prepare and check the SY 2020-2021 Personal
* Assistance in the preparation of reports and in checking of liquidation. completeness of documents for
utilization of funds payment. School MOOE (
* Submission of report/liquidation

JOHN M. FAJILAGUTAN AILENE J. MANDIGMA RAFAEL G. MANALO Ph.D.

Rater Ratee Asst. Schools Division Superinten
DepED RPMS form – For Staff (below
 Resources Needed

Personal

School MOOE (if needed)

RAFAEL G. MANALO Ph.D.

Asst. Schools Division Superintendent
DepED RPMS form – For Staff (below SG 18) | 6