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PURPOSE: Association resolutions Meeting No.: KLBCA Ad 07/01

MEETING DATE: 31st July 2023 START TIME: 20:00hrs

LOCATION: Virtaul (Online-Whatsapp) FINISH TIME:

CHAIRPERSON: Patience Jikundula MINUTED BY: Alex Kazhamah

ATTENDANCE

PRESENT
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APOLOGIES

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ABSENT

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01 Pearson Musele
02 Fletcher Tonto
03
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1. Prayer/ Welcome remarks.

-An opening prayer was given by MK and there after the chairperson (PSJ) welcomed
everyone to the meeting and mentioned and urged everyone to feel free to participate
and ensure that the same number of members starting the meeting should also be
the number finishing. She further urged the participants to be quick so that not much
time is consumed in the meeting.

2. Agreement on the blanket handing over event whether there will be a function or not.
--On this F spoke first and suggested that this matter be taken to the main for a so
that a wide view of people is gotten on whether they need a function or not.
-This was seconded by MK who also alluded that this is right to avoid finger pointing
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in future.
-AK also acknowledged that it was a good thing to consult from the main fora ,
however as leaders of the association, we need to first conclude on what we think is
the right thing to do so that in case the main fora will oppose then we should have
reasons to convice them why we feel the other option is viable.
-The chair wantedto know what sought of function members were talking about as
handing over itself is a function. AK clarified that members were meaning whether to
have some food and beverages at the handover ceremony.
-MK & BM voted that a function is supposed to be there. AK suggested that there
should be no full fledged function at the handover event but only bottles of waterbe
distributed to the present members and later have a snack and greet session away
from the hospital compound at a prefered location so that some members that have
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never met can have a chance to meet.

- This suggestion was seconded by MK,BT and the item was closed
3. Ascertaining how many members will be present for the function to allow for top
leadership to plan for logistics and other Foreseable expences.
- PJ said this matter should be handled by north western region cordinators. They are
the ones who should come up with the number of members that will be present .This
can be achieved by Posting and asking in the KLBCA North Western group.
4. Agenda number four was whether as an association we needed to print t.shirts, and if
yes then how many.
-BT mentioned that t.shirts should only be printed on request.
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-LM also added that those who wish to have t.shirts printed for them should also pay
in full upfront and this was seconded by the chair.
5. Speech at the handover Ceremony.
-The chair mentioned that this will be writtern and delivered by the association
chairperson.
-MK also added that if the chair will not be present then her vice will do.
-The meeting concluded that the chair and her vice should liaise, write the speech
and share in the top leadership group for input from other members,
6. Letter to the District Commissioner (Kalumbila DC).
- LM mentioned that this is solely the responsibility of the SG officeand further urged
MK to share the letter with top leadership group.
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-AK wanted to know whether this letter should be a request or a notice to the DC
about our intention to do the donation.
-MK shared a draft of the letter and the letter was in request form.
7. Any Other Business (AOB).
-. LM hinted that the SG (MK) needs to be removed from the groups so that members
can start caucusing and contributing funds to support her wedding event that was
scheduled to take place in September 2023.
-The chair mentioned that a fixed amount will be suggested that will be affordable too
to all the 40 members of the association.
-The chair also brought in issue of still having the members that were evicted from the
association for failure to make the mandatory monthly payments.
-It was concluded that removal of MK from the group will be done on 1 st August and
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contribution discussions will commence.

-MK confirmed that mermbers were still not evicted various groups for the association
especially in the Northwestern.
-AK mentioned that the senior Cordinator ( Fulaulo) requested for the list of all
members from top leadership that were due for eviction so that he can act but seems
the list was not availed to him.
-LM refuted saying the snr cordinator knows them and that should not be an excuse.
-It was also suggested that AK should be made an Admin for some grouyps for the
association since he is now elevated to top leadership.
-LM shared a list ( Monthly Subscription ) of members that were due for eviction.
-AK wondered why Betty Bikale was evicted yet she is not on the list and in response
LM said she was only omitted from the list. He further added that she will be removed
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and an official statement will be issued as to why she has been removed.
-MK also asked whether Mr.had paid as he was given grace period.
8. Closing Remarks.
-The chairman thanked everyone for attending the meeting and encouraged all the
leaders to continue with their hard works and after that AK declared the meeting done
and offered a closing prayer.
9. Action Tracker
S/No. Action Description Assigned to Start Date End Date Action Status

01 Ask members from Northwestern who 27/07/2023 05/08/2023 Assigned

are free to be at the the blanket
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donation event

02 Draft a speech that will be delivered at Patience & 27/07/2023 05/08/2023 Assigned
the blanket donation event and share Pearson
with the Top Leadership group

03 Draft a request for donation letter to Alex & 27/07/2023 05/08/2023 Assigned
the kalumbila DC and share with the Memory
Top Leadership group

04 Remove the SG from the groups to Lucacy 27/07/2023 01/08/2023 Assigned

allow for donations towards her
Wedding event and Ensure all the
members that were evicted from the
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association for non payment of the

mandatory monthly subscriptrion are
removed from respective groups.