INDIVIDUAL PERFORMANCE COMMITMENT AND REVIEW FORM

Name of Employee: CHRISTIAN O. LETRAN Name of Rater: JOSEPH L. PANTOJA

Position: ADMINISTRATIVE AIDE I Position: Project Development Officer I
Division: Schools Division of Zamboanga del Norte Date of Review: December 15, 2022
Rating Period: January – December, 2022

TO BE FILLED IN DURING PLANNING TO BE FILLED DURING EVALUATION

TIME- WEIGHT Performance Indicators
MFO KRAs OBJECTIVES / Activities LINE per KRA (Quality, Efficiency, Timeliness) Q E T RATING SCORE
Improved 1. Maintenance of 1. Maintained the Jan- 30% Quality 4.66 1.39
ARCA Cleanliness and cleanliness and Dec
Sanitation orderliness of offices, 2022 5 – Performed all activity indicators
buildings, and comfort 4 – Performed activity indicators but one was not 5
rooms 3 – Performed activity indicators but two were not
2 – Performed activity indicators but three were not
1 – None at all
2. Implemented solid
waste management Efficiency
and proper segregation
of waste. 5– 86 -100% of the Objectives Accomplished 4
4– 76 - 85% of the Objectives Accomplished
3. Opened doors and 3– 66 - 75% of the Objectives Accomplished
windows of offices 2– 51 - 65% of the Objectives Accomplished
before and after office 1– 50% Below, of the Objectives Accomplished
hours.

Timeliness
5
5– Performed All Activities before time needed
4– Performed All Activities provided on time needed
3– Performed All Activities provided after time needed
2– Performed All Activities provided after 6 months
1– Never at all

2. Secretariat /

1
 Frontline To act as secretariat and Jan- 30% 4.00 1.20
frontline of SGOD YFS and Dec
other interface offices’ 2022
activities. Quality 4

1. Greeted and 5 – Performed all activity indicators

entertains office 4 – Performed activity indicators but one was not
visitors and responded 3 – Performed activity indicators but two were not
to their needs. 2 – Performed activity indicators but three were not
2. Logged concerns 1 – None at all
brought to the office
and follow through on Efficiency
inquiries. 4
5 – 86 -100% office documents received, recorded, routed &
profiled for safety and future reference
4 – 76 - 85% office documents received, recorded, routed &
profiled for safety and future reference
3 – 66 - 75% office documents received, recorded, routed &
profiled for safety and future reference
2 – 51 - 65% office documents received, recorded, routed &
profiled for safety and future reference
1 – 50% Below office documents received, recorded, routed &
profiled for safety and future reference

Timeliness

5 – Office documents received, recorded, routed & profiled within a

4
second
4 - Office documents received, recorded, routed & profiled in an
hour
3 - Office documents received, recorded, routed & profiled after a
day
2 - Office documents received, recorded, routed & profiled after a
week / month
1 - Never at all

3. Administrative/
Technical Support

2
 Jan- 20% 4.66 0.932
Dec
To provide administrative 2022
support to SGOD Youth Quality 5
Formation Section
5 – Performed all activity indicators
1. Prepared or encoded 4 – Performed activity indicators but one was not
into electronic format 3 – Performed activity indicators but two were not
word documents and 2 – Performed activity indicators but three were not
other materials needed 1 – Performed activity indicators but four were not or none at
to be encoded. all
2. Provided assistance
and Technical support Efficiency
to training and 4
conferences as 5– 86 - 100% Offices provided with administrative support
assigned 4– 76 - 85% Offices provided with administrative support
3. Coordinated 3– 66 - 75% Offices provided with administrative support
preparation of 2– 51 - 65% Offices provided with administrative supports
documents, materials 1– 50% Below Offices provided with administrative support
or equipments needed
in the operations of
SGOD. Timeliness 5
4. Ensured security of
office equipment and 5 - Administrative support provided before needed
availability of office 4 - Administrative support provided as needed
supplies. 3 - Administrative support provided a week after needed
2 - Administrative support provided a month after needed
1 - Never at all

4.Team player

3
 Jan- 20% 4.33 0.866
Dec
2022
Coordinated with other utility 5
workers and employees in Quality
the accomplishment of
projects. 5 – Performed all activity indicators
4 – Performed activity indicators but one was not
3 – Performed activity indicators but two were not
2 – Performed activity indicators but three were not
1 – None at all
4
Efficiency

5– 86 -100% of the Objectives Accomplished

4– 76 - 85% of the Objectives Accomplished
3– 66 - 75% of the Objectives Accomplished
2– 51 - 65% of the Objectives Accomplished
1– 50% Below, of the Objectives Accomplished 4

Timeliness

5– Performed All Activities before time needed

4– Performed All Activities provided on time needed
3– Performed All Activities provided after time needed
2– Performed All Activities provided after 6 months
1– Never at all

TOTAL 100% VS 4.38

*To get the score, the rating is multiplied by the weight assigned.

CHRISTIAN O. LETRAN JOSEPH L. PANTOJA JOY E. LETRAN- SINGSON EMD.

ADA I/ Ratee PDO I/ Rater Chief Education Supervisor SGOD
Approving Authority
Range:
4.500- 5.000 Outstanding
3.500- 4.499 Very Satisfactory
2.500- 3.499 Satisfactory
1.500- 2.499 Unsatisfactory

4
 Below 1.499 Poor

PART II: COMPETENCIES

CORE BEHAVIORAL COMPETENCIES Teamwork __4__ Written Communication _4____
Self-Management 4 1. Willingly does his/her share of responsibility. 1. Knows the different written business communication formats
1. Sets personal goals and direction, needs and development. 2. Promotes collaboration and removed barriers to teamwork and used in the DepEd.
2. Undertakes personal actions and behaviors that are clear and 2. Writes routine correspondence/communications, narrative
goal accomplishment across the organization.
purposive and takes into account personal goals and values and
congruent to that of the organization. 3. Applies negotiation principles in arriving at win-win
agreements. descriptive report based on readily available information data
3. Displays emotional maturity and enthusiasm for and is with minimal spelling or grammatical error/s (e.g. memos,
challenged by higher goals. 4. Drives consensus and team ownership of decisions.
minutes, etc).
4. Prioritize work tasks and schedules (through Gantt charts, 5. Works constructively and collaboratively with others and across
3. Secures information from required references (i.e.,
checklists, etc.) to achieve goals. organizations to accomplish organizational goals and objectives.
5. Sets high quality, challenging, realistic goals for self and others. Directories,
Service Orientation _4___ schedules, notices, instructions) for specific purposes.
Professionalism and Ethics 4_ 1. Can explain and articulate organization directions, issues and
1. Demonstrates the values and behavior enshrined in the Norms 4. Self-edits words, numbers, phonetic notation and content, if
problems. necessary.
of Conduct and Ethical Standards for public officials and
employees (RA 6713). 2. Takes personal responsibility for dealing with and/or correcting 5. Demonstrates clarity, fluency, impact, conciseness and
2. Practices ethical and professional behavior and conduct taking customer service issues and concerns. effectiveness in his/her written communications.
into account the impact of his/her actions and decisions. 3. Initiates activities that promotes advocacy for men and women
3. Maintains a professional image: being trustworthy, regularity of empowerment. Computer / ICT Skills _4____
attendance and punctuality, good grooming and communication. 4. Participates in updating of office vision, mission, mandates and 1. Prepares basic compositions (e.g., letters, reports,
4. Makes personal sacrifices to meet the organization’s needs. strategies based on DepEd strategies and directions. spreadsheets
5. Acts with a sense of urgency and responsibility to meet the 5. Develops and adopts service improvement programs through and graphics presentation using Word Processing and Excel.
organization’s needs, improve systems and help others improve
simplified procedures that will further enhance service delivery. 2. Identifies different computer parts, turns the computer on/off,
their effectiveness.
Result Focus 4 Innovation _4__ and work on a given task with acceptable speed and accuracy
1. Achieves results with optimal use of time and resources most of 1. Examines the root cause of problems and suggests effective and connects computer peripherals (e.g. printers, modems,
the time. solutions. Fosters new ideas, processes, and suggests better ways multimedia projectors, etc.).
2. Avoids rework, mistakes and wastage through effective work to do things (cost and/or operational efficiency). 3. Prepares simple presentation using PowerPoint.
methods by placing organizational needs before personal needs. 2. Demonstrates an ability to think “beyond the box”. Continuously 4. Utilizes technologies to: access information to enhance
3. Delivers error-free outputs most of the time by conforming to focuses on improving personal productivity to create higher professional productivity, assists in conducting research and
standard operating procedures correctly and consistently. Able value and results. communicate through local and global professional networks.
to produce very satisfactory quality of work In terms of
3. Promotes a creative climate and inspires co-workers to develop 5. Recommends appropriate and updated technology to
usefulness/acceptability and completeness with no supervision enhance
required. original ideas or solutions.
productivity and professional practice.
4. Expresses a desire to do better and may express frustration at 4. Translates creative thinking into tangible changes and solutions
waste or inefficiency. May focus on new or more precise ways of that improve the work unit and organization.
meeting goals set. 5. Uses indigenous methods to accomplish responsibilities. OVERALL COMPETENCY RATING
5. Makes specific changes in the system or in own work Demonstrates resourcefulness and the ability to succeed with
methods to minimal resources. CORE BEHAVIORAL COMPETENCIES 4.00
improve performance. Examples may include doing CORE SKILLS CORE SKILLS 4.00
something Oral Communication __4__ OVERALL RATING 4.38
better, faster, at a lower cost, more efficiently; or 1. Follows instructions accurately.
improving 2. Expresses self clearly, fluently and articulately.
quality, customer satisfaction, morale, without 3. Uses appropriate medium for the message. CHRISTIAN O. LETRAN
setting any 4. Adjust communication style to others. ADA I/ Ratee
5. Guides discussions between and among peers to meet an objective.

5
 JOSEPH L. PANTOJA
specific goal. PDO I/ Rater

6
 PART III: SUMMARY OF RATINGS FOR DISCUSSION

Final Performance Results Rating Adjectival Rating

Accomplishment of KRAs and objectives 4.38 Very Satisfactory

Employee-Superior Agreement

The signatures below confirm that the employee and his/her superior have agreed on content of this appraisal form and the performance rating.

Name of Employee: CHRISTIAN O. LETRAN Name of Superior: JOSEPH L. PANTOJA

Signature: Signature:
Date: Date:

PART IV: DEVELOPMENT PLANS

Action Plan
Strengths Development Needs (Recommended Developmental Timeline Resources Needed
Intervention)
Teamwork, Professionalism Computer/ICT Skills and Oral 1. Practice/Attend workshops on January – December, 2022 - Coordinate with ITO
and Ethics, Organization, and Written Communication Microsoft Excel, Power point and - Trainings/Workshops
Records Management and Skills. Word
Public Relations.

CHRISTIAN O. LETRAN JOSEPH L. PANTOJA JOY E. LETRAN- SINGSON EMD.

ADA I/ Ratee PDO I/ Rater Chief Education Supervisor SGOD
Approving Authority