TAGARAN ELEMENTARY SCHOOL

103226

Contingency Plan for

TROPICAL CYCLONE
As of November, 2022

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 CHAPTER I. BACKGROUND

A. Introduction

Tagaran Elementary School was established on January 1957 which was originally
located along the national highway of Barangay Tagaran. The school started as a Primary
School with just three (3) teachers until 1989 when the teachers stationed here bravely started a
complete elementary school by having each a combination class so that their learners will no
longer go to the town proper to finish their basic education. But, due to the conflict of interest of
the lot donor, the school was permanently relocated at Purok 3, Tagaran, Cauayan City, Isabela
on 1990 in a one-hectare lot donated by the heirs of the Castillo-Bautista family which is located
3.5 kilometers away from the población and is accessible to any means of transportation but the
most commonly used means of transportation is a tricycle or a motorcycle. The relative distance
of the school from the national highway is about 120 meters and it is about 2.2 kilometers away
from Doňa Pacita Elementary School, the most adjacent public elementary school to it and the
nearest private elementary school is about 2.3 kilometers away, the Cauayan City Learning
Center. Its distance from the Schools Division Office is about 4.2 kilometers away.
Presently, the school has now seven (7) buildings. The first building was completely built
on the year 2000, a nationally-funded DPWH-BOD structure which is in good condition and is
used as the Principal’s office. Adjacent to it is also a nationally-funded DPWH-BOD 2-classroom
building and was completely turned-over on the year 1991 and needs minor repair. The third
building is one of the first two buildings when the school was transferred on 1990 which needs
major repair and is reported for demolition, a 2-classroom Federation of Filipino-Chinese
Chambers of Commerce and Industry (FFCCII) funded building. Building 4 is the oldest building
in the school, a Marcos Pre-Fab that was completed on 1970 and has undergone major repair
after it was destroyed by a strong typhoon. It is used as Learning Resource Center, ICT Room
and Stock Room. The fifth, a one-classroom building is also a DPWH-BOD which was completed
on year 2000 and is in good condition. The Home Economics building is an LGU-SEF-funded
building which was completed year 2005 is the sixth in the school which needs major repair too.
The seventh which is the newest building, a 2-classroom nationally-funded DepEd Standard
Building that was turned over on the year 2017 and is in very much in good condition.
Based also from the latest inventory report, the school has 16 kinder modular table with
32 chairs, 130 arm chairs, 40 school desk and 14 other classroom table which are all in good
condition. The school was also given the DepEd new design 2-seater table and chair set with a
total of 38 tables and 76 chairs. It was also granted a DCP which consists of 8 desktop set with a
mother board but it is reported non-functioning already. Recently, 4 complete laptop sets were
delivered and all are functioning. The school also procured seven 59-inch smart television sets
for each grade level which are for instructional purposes and just recently, one unit of a smart
television was also given from the Schools Division Office which was installed in the ICT room.
As for the enrollees, the number has been continuously growing through the years. For
SY 2022-2023, Tagaran Elementary School has 208 enrollees, 103 of which are male and 105
are female, 76 of these belong to the Indigenous People Group. At present, there are 8
permanently-employed personnel which is headed by a Teacher-In-Charge with 2 PARA
teachers. For the last 3 years, there have been no reported incidence of crimes and other
human-induced and natural hazards happened in the school.

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 B. Hazard Analysis

CP Form 1: Hazard Analysis

HAZARD PROBABILITY IMPACT AVERAGE RANK
PROBABILITY + IMPACT
2
RATE * REMARKS RATE ** REMARKS

Tropical Cyclone 5 Tropical cyclone 4 A typhoon category tropical 4 1

and other weather cyclone brought damages in
disturbances the school buildings for the
frequently pass past years.
through the area.

Earthquake 4 Cauayan City is 3 A recent earthquake with its 3.5 2

proximal to an epicenter in Abra has
active fault. brought strong ground
shaking.

Fire 2 A few delinquent 4 The fire might bring 3 3

learners caused fire damages to school
years ago but properties since there are no
luckily the fire was available fire extinguishers
suppressed yet though the BFP station is
immediately. just nearby if it will be
reported immediately.

*for the sample rating scale on probability and impact, refer to Contingency Planning Guidebook pp. 29
**for the rating on impact, determine the rate in three (3) areas such as impact on life, property and public service continuity; add all the ratings and d
<Describe the results of the accomplished form.>
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 C. Hazard to Plan for: <Insert hazard that ranked as number one in CP Form 1>

CP Form 2: Anatomy of the Hazard

HAZARD TO PLAN FOR TROPICAL CYCLONE

EXISTING
ROOT CAUSES EARLY WARNING SIGNS TRIGGERING FACTORS
MITIGATING MEASURES

 A Low Pressure Area

(LPA) that is formed in
the Pacific Ocean.
 The LPA entered the Old school buildings. Request for disaster-proof school
The topographical location of
PAR and the track of buildings.
Isabela is situated where
the tropical cyclone will
several tropical cyclones
pass by or will affect Tall trees in front of the school
passed by. Prune trees regularly.
our area. buildings.
 Moderate to heavy
rainfall and strong
winds.

for the detailed instructions in formulating this template, refer to Contingency Planning Guidebook pp. 32
<Describe the results of the accomplished form.>

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D. Scenario

CP Form 3A: Scenario Generation for Natural Hazard

PARTICULARS BAD WORSE WORST

(CAN BE CUSTOMIZED)

Tropical cyclone made landfall

Tropical cyclone made
landfall with maximum
sustained winds of 62 to 117
General Description of Event
kph, categorized as tropical
storm. Two school buildings
are damaged.
No. of Affected Learners
20 individuals
(Male, Female, IP, Muslim, PWD)
Tropical cyclone made
with maximum sustained wind
landfall with maximum
of more than 220 kph,
sustained wind of 118 to 220
categorized as super typhoon.
kph, categorized as typhoon.
Five school buildings were
Three school buildings are
severely damaged and one is
severely damaged.
partially damaged.
40 individuals 60 individuals

No. of Dead Learners

(Male, Female, IP, Muslim,2PWD)
individuals 3 individuals 5 individuals

No. of Injured Learners

10 PWD)
(Male, Female, IP, Muslim, individuals 30 individuals 50 individuals

No. of Missing Learners

5 individuals
(Male, Female, IP, Muslim, PWD) 15 individuals 30 individuals

No. of Affected Teaching Personnel

1 individual 3 individuals 5 individuals

No. of Dead Teaching Personnel

(Male, Female) 0 individual 0 individual 0 individual

No. of Injured Teaching Personnel

(Male, Female) 1 individual 3 individuals 7 individuals

No. of Missing Teaching Personnel (Male, Female)

1 individual 3 individuals 5 individuals

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EFFECTS
Infrastructure
- Totally damaged CLs
- Partially damaged CLs
1 totally-damaged or 3 totally-damaged or 5 totally-damaged or partially-
- Damaged WASH facilities
partially-damged CLs and partially-damged CLs and damged CLs and WASH
-
WASH facilities WASH facilities facilities
Damaged other infrastructures and ancillary facilities (e.g., laboratories, clinic, library)

Non-infrastructure
-
Damaged furniture and fixtures
-
Damaged learning resources and self-learning modules
-
Damaged Information and Communication Technology (ICT) equipment
10 tables, 70 chairs and 2 20 tables, 100 chairs and 4 40 tables, 150 chairs and 8
-
Damaged laboratory equipment sets DCP sets DCP sets DCP
-
Damaged medical and dental equipment and supplies

-
damaged technical-vocational supplies and equipment

Communication lines are still Communication lines are Communication lines are
Communication
operational. disrupted in some areas. totally cut.
Power is interrupted in some
Power/ Electricity No power interruption. Total power shutdown.
areas.

6

All roads going to población
Transportation
are clear and passable.
One exit point going to Both exit points going to
población is blocked and not población are totally-blocked
passable. and not passable.

There is a need for Local responders can not

The local responders are
Response Capabilities augmentation even the local address the situation because
able to address the situation.
responders were mobilized. they are the victims too.

Others_________
Others_________
Others_________

<Describe the results of the accomplished form.>

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 CP Form 4A.1: Affected Learners

DISPLACED LEARNERS
NO. OF LEARNERS
GRADE LEVEL NO. OF LEARNERS INSIDE NO. OF LEARNERS OUTSIDE REASONS FOR
AFFECTED
EVACUATION CENTERS EVACUATION CENTERS DISPLACEMENT
Kinder 20 10 10 Houses are made of light
materials
Grade I 15 5 10 Houses are made of light
materials
Grade II 10 6 4 Houses are made of light
materials
Grade III 8 4 4 Houses are made of light
materials
Grade IV 25 10 15 Houses are made of light
materials
Grade V 10 5 5 Houses are made of light
materials
Grade VI 9 2 7 Houses are made of light
materials
TOTAL 97 42 55

<Describe the results of the accomplished form.>

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 CP Form 4A.2: Affected Personnel

DISPLACED TEACHING PERSONNEL NO. OF NON- DISPLACED NON-TEACHING PERSONNEL

NO. OF NO. OF NO. OF TEACHING NO. OF NON-
NO. OF NON-
TEACHING TEACHING TEACHING REASONS PERSONNEL TEACHING REASONS
TEACHING
SCHOOL PERSONNEL PERSONNEL FOR PERSONNEL FOR
PERSONNEL AFFECTED OUTSIDE
INSIDE OUTSIDE DISPLACEME INSIDE DISPLACEMEN
AFFECTED EVACUATION
EVACUATION EVACUATION NT EVACUATION T
CENTERS
CENTERS CENTERS CENTERS
Tagaran Houses are
5 0 5 0 0 0 0
Elementary slightly
School damaged.

TOTAL 5 0 5 0 0 0 0

<Describe the results of the accomplished form.>

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 CHAPTER II. GOALS AND OBJECTIVES

A. Goal

The goal of the contingency plan is to provide effective, efficient, timely and well-
coordinated response mechanisms in the event of the occurrence of a typhoon in the city where
Tagaran Elementary School is located. Such mechanisms shall help to protect lives, properties
and the environment, and restore the immediate needs of the affected communities.

B. General Objective(s)

The general objectives of the contingency plan are as follows:

1. To ensure the protection of lives and properties in the event of typhoon in Tagaran
Elementary School;
2. To determine the immediate needs and the resources that will meet the needs in the
event of typhoon;
3. To establish coordination and linkages between and among the stakeholders of Tagaran
Elementary School in the event of the typhoon.

CHAPTER III. RESPONSE ARRANGEMENTS

A. Response Clusters

RESPONSE OFFICES/TEAM INVOLVED LEAD

CLUSTER OFFICE/TEAM
BDRRM MEDICAL CSWDO/
O TEAM SDRRM
SUPPLY &
RELIEF TEAM
Food and Non- CSWDO/SDRRM
/
Food Items Team Supply & Relief
SDRRM Medical
Health / /
Team
Law and Order / BDRRM/BPO
BDRRM/SDRRM
Search, Rescue
/ Transportation &
and Retrieval
Evacuation Team
BDRRMO/SDRRM
Logistics /
Communication Team

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Response Activities

CP Form 6: Response Activities

TIMEFRAME RESPONSIBLE
RESPONSE ACTIVITIES
(after the trigger) TEAM/COMMITTEE
Within 24 hours  Coordinate on the status of preparedness and/or SDRRM Team Chairperson
response measures. SDRRM Coordinator
 Updates on the impacts of the hazard (e.g. suspension
of classes and work, the use of school as an evacuation
center, impact to learners and personnel)
Within 48 to 72 hours  If safe, undertake a rapid assessment of the impacts and SDRRM Team Chairperson
damages from the hazard. Submit the Rapid SDRRM Coordinator
Assessment of Damages Report (RADaR) guided by the
DepEd Order No. 21, s. 2015. This include3s the
assessment of damages to school facilities, educational
resources, and impacts to learners and personnel.
 Continue to disseminate advisories and/or warnings from
authorities.
 Continue the submission of reports and updates to the
Division DRRM Coordinator.
 Deploy response and learning continuity interventions, in
coordination with the Schools Division Office and other
community stakeholders and partners.
After 72 hours and  Continue to implement response and learning continuity
onwards interventions, including the conduct of Psychological
First Aid for affected learners and personnel.
 Continue coordination and the submission or reports and
updates to the Division DRRM Coordinator, including the
submission of RADaR.
Note: Refer to DepEd Order No. 33 s. 2021, Enclosure 2.
<Describe the results of the accomplished form.>

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Resource Inventory

CP Form 7: Resource Inventory

RESPONSE CLUSTER FOOD AND NON-FOOD ITEMS

TEAM/COMMITTEE RESOURCE QUANTITY REMARKS
CSWDO thru Supply and Food supply/Relief goods
Relief Team of the SDRRM Personal Hygiene kits
Team Beddings
RESPONSE CLUSTER HEALTH
SDRRM Medical Team First Aid Kits 2 complete sets of first aid kits School Office/Isolation Room

Basic assorted medicines 1 box School Office

(paracetamol and other
pain relievers)
RESPONSE CLUSTER LAW and ORDER
BDRRMO/BPO Rescue Vehicle 1 Barangay Hall
Basic Safety Equipment
RESPONSE CLUSTER SEARCH, RESCUE & RETRIEVAL
BDRRMO/SDRRM Rescue Vehicle 1 Barangay Hall
Transportation & Evacuation Rescue Equipment
Team
RESPONSE CLUSTER LOGISTICS
BDRRMO/SDRRM Database of the learners’ 1 School
Communication Team/ICT information
Coordinator

<Describe the results of the accomplished form.>

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Resource Projection

CP Form 8: Resource Projection

GAPS ACTIVITIES/ SOURCES COST ESTIMATES SOURCE OF FUNDS

RESOURCE NEED HAVE (FILL-UP ONLY WHEN (FILL-UP ONLY WHEN
(NEED – HAVE) TO FILL THE GAPS APPROPRIATE) APPROPRIATE)
Food & Non- CSWDO/LGU
210 sets
Food Items
100
Health 1 box 99 LGU/CHO
boxes

9 SETS
SAFETY
Law and Order 10 sets 1 set EQUIPMENT LGU/Barangay Council

2 LAW AND
ORDER TEAM
3 2 UNITS
Search, Rescue UNITS 1 UNIT LGU/Baranagay Council
and Retrieval 2 TEAMS
1 TEAM
Logistics 3 1 2 LOGISTICS School Fund
TEAM
TOTAL

<Describe the results of the accomplished form.>

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 CP Form 9: Resource Gap Summary

RESSPONSE CLUSTER TOTAL RESOURCE GAPS COST ESTIMATES

(FILL-UP ONLY WHEN APPROPRIATE)
210 SETS
Food & Non-Food Items
99 BOXES ASSORTED
Health MEDICIES
2 EMERGENCY MEDICAL
TEAM
9 SETS SAFETY EQUIPMENT
Law and Order
2 LAW AND ORDER TEAM

2 TEAMS OFR SEARCH,

Search, Rescue and Retrieval
RESCUE & RETRIEVAL TEAM

Logistics 2 LOGISTICS TEAM

TOTAL

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B. Emergency Operations Center

CP Form 10: Emergency Operations Center

LOCATION TAGARAN ELEMENTARY SCHOOL

CONTACT INFORMATION
Primary Alternate
Mobile: 0936 160 4603 Satellite Phone: 0955 821 5748

Email Address: 103226@deped.gov.ph Radio Frequency:

Social Media: Tagaran Elementary School Others:

News and Updates

Others:
EOC MANAGEMENT TEAM
POSITION NAMES AND AGENCY/ CONTACT INFORMATION
(CUSTOMIZE AS APPROPRIATE) OFFICE/ ORGANIZATION (PRIMARY AND ALTERNATE)
(PRIMARY AND ALTERNATE)
EOC Manager LARRY Q. AREVALO 0936 160 4603
MARYGRACE C. GUIUO 0955 821 5748/ 0960 531 6158
Operations Coordinator LOGIN P. DALAUIDAO 0905 606 9519
JEAN QUETURAS 0905 479 8219
Planning Coordinator MARY ANN L. VALDEZ 0926 970 0705
GRACE MARAGGUN 0936 421 1732
Logistics Coordinator MARIA ELENA G. REYES 0926 859 5836
MELY B. QUITORAS 0997 821 2744
Finance/ Admin ANNABELLE D. RUECO 0956 981 4570
Coordinator KRYSTINE JOY L. DIAZ 0975 499 4026
 CP Form 11: Incident Command System

ICS FACILITIES
FACILITIES LOCATIONS
Incident Command Post Tagaran Elementary School, Purok 3
Tagaran Cauayan City, Isabela
Staging Area Tagaran Elementary School, Purok 3
Tagaran Cauayan City, Isabela
Base Tagaran Elementary School, Purok 3
Tagaran Cauayan City, Isabela
Camp Tagaran Elementary School, Purok 3
Tagaran Cauayan City, Isabela
INCIDENT MANAGEMENT TEAM
POSITION NAMES AND AGENCY/ CONTACT INFORMATION
(CUSTOMIZE AS APPROPRIATE) OFFICE/ ORGANIZATION (PRIMARY AND ALTERNATE)
(PRIMARY AND ALTERNATE)
Incident Commander LARRY Q. AREVALO 0936 160 4603
MARYGRACE C. GUIUO 0955 821 5748/ 0960 531 6158
ANNABELLE D. RUECO 0956 981 4570
Planning MARY ANN L. VALDEZ 0926 970 0705
HAZEL PARAS 0926 604 4615
NOEMI M. ANG-ANGCO 0935 933 1065
Logistics and MARIA ELENA G. REYES 0926 859 5836
Communication JEAN QUETURAS 0905 479 8219
ANTONIA RIVERA 0905 765 9740
Response MELY B. QUITORAS 0997 821 2744
EARLIE P. BAUTISTA 0917 841 6986
JOANA BENITEZ 0945 371 0143
Transportation and MARCOS T. CASTILLO 0955 637 9047
Evacuation DANTE M. ASUNCION 0955 637 9047
MANUEL BACCAY 0955 637 9047
First Aid ANNABELLE D. RUECO 0956 981 4570
GLORY CARANGUIAN 0905 123 9060
JANETH CARANGUIAN 0905 123 9060
Prevention and Mitigation LOGIN P. DALAUIDAO 0905 606 9519
ROWENA APOSTOL 0997 986 9777
VIVIAN U. BACANI 0995 685 9869
Supply and Relief KRYSTINE JOY L. DIAZ 0975 499 4026
RODLYN ARELLANO 0906 786 0574
JEAN D. CAUILAN 0955 821 1761
Recovery and MARYGRACE C. GUIUO 0955 821 5748
Rehabilitation ABIGAIL R. REYES 0956 980 9501
ANGELICA CASTRO 0955 327 1806
 CHAPTER IV. ACTIVATION

CP Activation Flow Chart for TROPICAL CYCLONE

START

PAGASA
forecasts
Typhoon

DRRMC
conducts
PDRA

Typhoon makes
landfall. DRRMC
conducts RDANA
1 2

Yes Activate No
EOC on red EOC on blue
contingency
alert status alert status
plan?

RO convenes Responders
the clusters at conduct normal
the EOC 3
operations using
ICS

RO mobilizes and
deploys IMT Clusters provide
continuous support
to responders
Clusters and IMT
operate based on
contingency plan
No
Situation
3
normalize
No d?
Situation
1 Yes
improved?
IC recommends
Yes demobilization

IMT recommends
deactivation of DO approves recommendation
contingency plan for demobilization

DO directs deactivation Responders and clusters demobilize.

of contingency plan Clusters for early recovery operate.

2 EOC returns to white

status
END
 Non-Activation

The Contingency Plan may not be activated if the predicted hazard or event did not take

place or the situation is no longer threatening. But the contingency plan will be maintained as a

perpetual or continuing plan that will be utilized for future use in case the same hazard will occur.

It will also be integrated in the overall School DRRM Plan when not in used.
 ANNEXES

Working Group

Purpose:

The Working Group will be responsible for the refinement, finalization, testing, evaluation,

packaging, updating and improvement of the Contingency Plan.

Duties and Responsibilities:

1. Facilitate the refinement and finalization of the CP to include testing, evaluation,

packaging, updating and improvement;

2. Develop work plan for the completion and updating of the CP;

3. Organize consultation meetings with the internal and external stakeholders for the

development and/or improvement of the CP; and

4. Facilitate the presentation and endorsement of the CP to the authorities for comments,

suggestions and approval.

Members:

Head : LARRY Q. AREVALO

Facilitator : MARYGRACE C. GUIUO

Secretariat : MARIA ELENA G. REYES

Cluster Representatives : ANNABELLE D. RUECO