Here’s a plan for your International Meet and Greet event on Thursday, September 28th from 2-

4PM at Northern Hive:

1. Preparation:
• Update Board: Ensure the board is updated with information about your current programs
and what’s happening in October.

• Raffle Box: Prepare a designated raffle box for the event.

• Giveaway: Create a giveaway item or materials to incentivize attendees to follow your
Instagram account.

• Prizes: Collect fun prizes for the activities. Make sure the space is limited so the games
should be taken considering the space available

2. Instruct all staff members to wear white Rec Leader SHIRT .

(MANDATORY)

3. Event Schedule:
: Instagram Follow Giveaway • (TILL SUPPLY LASTS)

4. Decorations and Setup: • Decorate the venue with a theme

• Set up tables for registration, the update board, and prize distribution, decorate the table.
• Ensure the raffle box and giveaway items are prominently displayed.

Sammy the bee- rotate sammy costumes every 30 minutes

5. Promotion: • Promote the event through various channels, including emails, social media,
and flyers around the facility. • Highlight the chance to win prizes and the Instagram follow
giveaway.
6. Guest Experience: • Provide light refreshments or snacks to enhance the networking
atmosphere. • Encourage interaction among attendees from different backgrounds.

7. Safety Measures: • Implement any necessary COVID-19 safety measures based on

current guidelines.

8. Feedback Collection: • Prepare a feedback form to gather input from attendees for
future improvements.

9. Post-Event: • Share photos and highlights on your organization’s social media accounts. •
Send a thank-you email to attendees and staff for their participation.

10. Follow-Up: • Continue engaging with new Instagram followers and promote upcoming
events in October.