Event: Community Sports Fest

Theme:
“Unity Through Sports”

Schedule:
Day 1:
Morning (9:00 AM – 12:00 PM): Opening Ceremony & Team Formation
Afternoon (1:00 PM – 4:00 PM): Sports Competitions (Various games)
Evening (6:00 PM – 8:00 PM): Awards Ceremony

Day 2:
Morning (10:00 AM – 12:00 PM): Semifinals & Finals
Afternoon (1:30 PM – 3:30 PM): Fun Relay Races and Group Challenges
Evening (6:30 PM – 9:00 PM): Cultural Night & Bonfire

Venue Map:
(Detailed layout indicating sports fields, stages, food stalls, first aid stations, and rest areas)

Committee:
Sound System: James Smith
Decoration: Emily Johnson
Invitation: Sarah Thompson
Awards and Certificates: David Brown
Food: Maria Garcia

Organizational Chart:
(Visual representation of the committee members’ roles and responsibilities)

Program Flow:
Recreational Activities:
Game Rules and Equipment:

Basketball:
Teams: 5 players each.
Duration: 4 quarters of 10 minutes each.
Equipment: Basketball, hoops.

Volleyball:
Teams: 6 players each.
Matches: Best of 3 sets (25 points each).
Equipment: Volleyball, net.

Tug of War:
Teams: 8 members each.
Duration: Best of 3 rounds.
Equipment: Tug of War rope.
Relay Races (Various Types):
Teams: 4 participants each.
Equipment: Batons, cones.

Three-Legged Race:
Teams: Pairs tied together at the ankle.
Duration: Race to a designated point and back.
Equipment: Bands for tying legs.

Sack Race:
Individuals hop in a sack to the finish line.
Duration: Race to a designated point.
Equipment: Sacks.

Sponsorship:
(Create a detailed letter outlining the event’s benefits and soliciting sponsorship)

Invitation:
(Craft an engaging online post inviting various community members, local clubs, schools, and
organizations to participate in the sports fest)

Participants:
Community members of all ages, local sports teams, schools, clubs, and families are encouraged to join.

This event aims to foster community spirit and healthy competition while promoting physical activity and
teamwork. The detailed rulings for each game ensure fairness and clarity during the competitions.

Budget Allocation:
Venue Rental and Setup: P3000
Equipment Purchase/Rental:
Sports equipment (balls, nets, tug of war rope, etc.): P1500
PA System and Sound Equipment: P1000
Decoration: P800
Food and Beverage: P2500
Awards and Certificates: P600
Marketing and Invitations: P400
Miscellaneous (First Aid, Security): P1000
Total Budget: P10,800

This budget covers essential aspects such as venue rental, equipment, decoration, food, awards,
marketing, and miscellaneous expenses required to ensure a successful and engaging Community Sports
Fest. Adjustments can be made based on available sponsorships or cost-saving measures.

Cash Budget Sources:

Sponsorship Contributions:
Local Businesses: P3000
Corporate Sponsors: P4000
Community Donations: P1500
Registration Fees:
Participants’ Registration Fees: P2000
Total Cash Budget: P10,500

The majority of the cash budget is derived from sponsorship contributions from local businesses,
corporate sponsors, and generous donations from the community. Additionally, a portion comes from
registration fees paid by participants joining the event. This collective funding ensures the financial
viability of the Community Sports Fest while reflecting the support and involvement of the community
and local businesses. Adjustments can be made based on additional sponsorships or registration fees.