TECHNICAL SPECIFICATIONS FOR ELECTRIC WORKS

GENERAL REQUIREMENTS
PLANNING & SCHEDULING

Group: General
Subject: PLANNING & SCHEDULING

0 JAN 2022 First Issue

Rev. Date Description/issued for

Client: ADDC/ AADC

STANDARD TECHNICAL SPECIFICATIONS FOR ELECTRICITY DISTRIBUTION WORKS
Title: GENERAL REQUIREMENT PLANNING & SCHEDULING
DOCUMENT NO: S-GEN-PS_00.DOCX Rev: 0-2022 Sheet: 1 of: 9
 INDEX
TECHNICAL SPECIFICATIONS FOR ELECTRIC WORKS .................................................. 1
1 SCOPE.............................................................................................................................. 3
2 APPLICATION FIELD .................................................................................................. 3
3 SUPPLIER RESPONSIBILITIES ................................................................................. 3
4 DEFINITIONS: ............................................................................................................... 3
4.1 Work Break-Down Structure (WBS) ................................................................................ 3
4.2 Level II – Control Schedule. ............................................................................................. 3
5 PLANNING & SCHEDULING: .................................................................................... 4
5.1 Contract Schedule.............................................................................................................. 4
5.2 Proposal or Summary Project Schedule (Level – I): ......................................................... 4
5.3 Control Schedule (Level II). .............................................................................................. 4
5.4 Control Network/Control Bar Charts. ............................................................................... 4
5.5 Manpower Histogram ........................................................................................................ 5
5.6 Progress “S” Curves: ......................................................................................................... 5
5.7 Working Schedule (Level III). .......................................................................................... 5
6 PLANNING DOCUMENTS SUBMITTAL SCHEDULE. .......................................... 5
7 REVISION OF PLANNING & SCHEDULING DOCUMENTS ............................... 6
8 PROGRESS MEASUREMENT..................................................................................... 6
8.1 Responsibility .................................................................................................................... 6
8.2 Basis of Progress Measurement: ....................................................................................... 6
8.3 Progress Calculation .......................................................................................................... 6
9 PROGRESS REPORTING ............................................................................................ 6
9.1 Monthly Progress Reports (MPR): .................................................................................... 7
9.2 Weekly Progress Reports (Construction only) .................................................................. 7
9.3 Daily Report (Construction). ............................................................................................. 7
10 COORDINATION PROCEDURE. ............................................................................... 8
10.1 Communication ................................................................................................................. 8
10.2 Site Instructions: ................................................................................................................ 8
10.3 Permits/Permissions (if applicable) ................................................................................... 8
10.3.1 Security Passes .................................................................................................................. 8
10.3.2 Site Work Permits. ............................................................................................................ 8
11 PROGRESS REVIEW MEETING: .............................................................................. 9
12 TAQA/ADDC/AADC REVIEW CYCLE...................................................................... 9
13 GENERAL REQUIREMENTS ..................................................................................... 9

Client: ADDC/ AADC

STANDARD TECHNICAL SPECIFICATIONS FOR ELECTRICITY DISTRIBUTION WORKS
Title: GENERAL REQUIREMENT PLANNING & SCHEDULING
DOCUMENT NO: S-GEN-PS_00.DOCX Rev: 0-2022 Sheet: 2 of: 9
 1 SCOPE
The scope of this specification is to provide planning and scheduling requirements. The general
information given hereunder applies to all plant, equipment and material, unless otherwise
specified by TAQA/ADDC/AADC for the specific project.
2 APPLICATION FIELD
This specification refers to planning and scheduling requirement for projects in the distribution
network of ADDC/AADC including:
• The development of schedules which represent the plan for execution of the services consistent with
TAQA/ADDC/AADC requirement and reflecting the total scope.
• A monitoring system which continually compares actual performance with planned performance and
allows early review and corrective/preventive actions on deviations.
3 SUPPLIER RESPONSIBILITIES
Supplier shall be responsible for the overall scheduling system within the guidelines set forth
below. Supplier shall utilize a suitable and professional standard computer system/software
package (e.g. Primavera, MS Project) for formulation, update, reviewing and reporting of
schedules and progress reports throughout the duration of the project, including the
accommodation of any changes in the scope of work.
Supplier may also utilize its own in-house developed package(s) suitable for specific applications
(e.g. document control, procurement control, etc.). TAQA/ADDC/AADC shall have the right to
review and approve all formats planning package such as, schedules, procedures, Tracking and
commented them to suite its requirements. Supplier shall maintain a database system which shall
be capable of tracking deliverables, assessing progress, producing manpower histograms and “S”
curves by discipline/Area, identifying problems areas and supporting the decision-making process
for corrective actions.
The systems shall enable production of all normal exceptional reports as may be required by
TAQA/ADDC/AADC.
4 DEFINITIONS:

4.1 Work Break-Down Structure (WBS)

The work breakdown structure is a project planning and control technique that describes the project
tasks using a framework. This framework defines the contract scope of work and shall be a level
by level breakdown for the project phase(s) and continue through the different work units to
identify and code manageable tasks and activities.
4.2 Level II – Control Schedule.
The level II control schedule shall be structured in accordance with the WBS and to an acceptable
level of detail. The schedule shall be logic, linked Network format and shall be capable of
identifying critical activities.
Each activity in the network shall be assigned with appropriate resources and weight factors based
on which manpower histograms and progress “S” curves will be generated and subsequently
monitored. The control schedule is explained in further detail under paragraph 4.3 below.
Client: ADDC/ AADC
STANDARD TECHNICAL SPECIFICATIONS FOR ELECTRICITY DISTRIBUTION WORKS
Title: GENERAL REQUIREMENT PLANNING & SCHEDULING
DOCUMENT NO: S-GEN-PS_00.DOCX Rev: 0-2022 Sheet: 3 of: 9
 5 PLANNING & SCHEDULING:
As part of the overall project monitoring system, TAQA/ADDC/AADC shall require a control
system based on a defined hierarchy of control information in respect of time and resources (Area
Wise/phase and discipline wise) as applicable.
The progression of works shall be guided by and controlled against the approved plans and
schedules which are prepared in line with TAQA/ADDC/AADC requirements.
A brief description of the various schedule requirements are provided in the following chapters:
5.1 Contract Schedule
The work program, overall S-curve and detailed manpower histogram/loading chart submitted
along with the tender shall be included in the awarding document and shall be included in the
awarding document and shall be deemed to represent the contract schedule.
5.2 Proposal or Summary Project Schedule (Level – I):
The Proposal or Summary project schedule shall be rolled up from the level II control schedule by
appropriate grouping of activities and shall be structured to an acceptable level of details.
The schedule should outline the estimated duration for the main activities covering each phase by
discipline and the project control milestones.
5.3 Control Schedule (Level II).
The main documents comprising the control schedule shall include:
5.4 Control Network/Control Bar Charts.
The control schedule shall be based on the contract schedule and shall be prepared in greater details
to reflect the milestones, sequence and the interrelationships between various activities. The
detailed bar chart shall identify all activities and work to be carried out by all project parties. i.e.
consultant, contract, TAQA/ADDC/AADC, sub-suppliers (e.g. topographic survey, soil
investigation…etc. as applicable), and third parties if any.
The control schedule shall also clearly indicate the preparation and approval of project
coordination procedures, planning dossier, HSE philosophy and plan, vendor manual pre-
commissioning and commissioning manual, etc.
The activity coding structure shall provide reference to project phase/discipline/area…etc, as per
the agreed work breakdown structure (WBS) for ease of identification and report sorting. The
control schedule, after approval by TAQA/ADDC/AADC, serve as the management schedule
should be adjusted to comply with the resources levels/levelling by rescheduling the activities
within its slack. Also any schedule adjustments to allow for uniform progress i.e. smooth progress
“S” Curves have to be considered. The control network/control bar charts shall be updated on a
monthly basis.
For updating of the data, percent complete (PC) may be used. Based on the actual progress,
following the network updating, a critical and near critical listing of activities shall be produced.
The critical activity listing shall be reviewed to identify problem areas and ensure timely effective
actions. The critical activity listing shall be included in the monthly progress report with suggested
corrective actions. Early start, early finish, predecessors, successors and float details shall be
indicated in the bar chart for all activities of the control network.
Client: ADDC/ AADC
STANDARD TECHNICAL SPECIFICATIONS FOR ELECTRICITY DISTRIBUTION WORKS
Title: GENERAL REQUIREMENT PLANNING & SCHEDULING
DOCUMENT NO: S-GEN-PS_00.DOCX Rev: 0-2022 Sheet: 4 of: 9
 The base bars and milestones targets will be retained for comparison with update.
5.5 Manpower Histogram
Manpower histogram by discipline and at overall project level shall be produced throughout the
project duration based on networks activities, assigned resources, and levelled level – II control
schedule. Supplier, to ensure accomplishing the works in accordance with plan, shall mobilize
adequate manpower resources.
The histograms shall be produced to depict the scheduled manpower planned and shall be
compared with actual manpower deployed on a weekly basis for the entire project duration.
The histogram shall be developed for the entire duration of the contract.
5.6 Progress “S” Curves:
Progress “S” Curves shall be developed based on the Level II Control Schedule and the various
activities weight factors (as a minimum one overall progress “S” Curve will be generated) these
curves shall be updated on weekly/monthly basis to display actual progress versus planned
progress as well as projected trends for the remaining period through the project duration “S” curve
shall show early and late profile. Updated “S” Curves, together with updated manpower
histograms to be provided and shall be from the basis of progress reporting and monitoring with
respect to the contract schedule.
5.7 Working Schedule (Level III).
• Working schedules shall include the following documents (as applicable).
• Detailed Bar Chart.
• Deliverable Document Control Register (DCR) (refer to Annexure A) – if applicable.
• Material & Equipment procurement control log (refer to Annexure B).
• Construction Tracking Form.
• One Month look ahead schedule.
6 PLANNING DOCUMENTS SUBMITTAL SCHEDULE.
In order to meet the above requirements, Supplier shall submit the relevant documents based on
the following time frame from date of contract effectiveness
Type of planning document Date Required (from effective date)
Work Breakdown Structure (WBS) 1 Week
Summary Project Schedule (Level-I), control schedule (Level-II), 2 Weeks
progress “S” Curve (s), Manpower Histogram.
Weighting System/Progress measurement system. 2 Weeks
Working Schedule Level III as per item (4.4) 2 Weeks after approval of Level II.

Client: ADDC/ AADC

STANDARD TECHNICAL SPECIFICATIONS FOR ELECTRICITY DISTRIBUTION WORKS
Title: GENERAL REQUIREMENT PLANNING & SCHEDULING
DOCUMENT NO: S-GEN-PS_00.DOCX Rev: 0-2022 Sheet: 5 of: 9
 7 REVISION OF PLANNING & SCHEDULING DOCUMENTS
Schedule and planning revision during project execution shall consider the following rules:
• The Schedules and all documents related to the planning dossier, once approved, shall not be changed
by Supplier without prior approval by TAQA/ADDC/AADC.
• Supplier shall submit along with any variation proposal a detailed evaluation of schedule impact, if
any, due to change in scope/sequence of work. Justification for schedule impact should be accompanied
by a logic network clearly highlighting the impact of such changes on the completion of intermediate
milestones as well as the overall project completion, if any.
• Supplier shall note that the submission of any revised program/extension time request and subsequent
approval of same by TAQA/ADDC/AADC, during the contract period shall not relieve the Supplier
from his contractual obligations. All such revisions shall only be treated as a part of the control
mechanism for effective monitoring so as to arrest/reduce progress slippage.
8 PROGRESS MEASUREMENT.

8.1 Responsibility
The assessment and reporting of progress shall be the responsibility of Supplier.
8.2 Basis of Progress Measurement:
The progress measurement system shall be developed by Supplier and submitted for
TAQA/ADDC/AADC approval prior to implementation. A detailed engineering progress
measurement system shall be developed which will indicate progress results per physical area, per
discipline or as required. The basis for activity weighting shall be man-hours. All activities weight
factors in the procurement control log and the construction tracking form will be assigned on the
basis of item value even supply or construction taking into consideration the BOQ references.
8.3 Progress Calculation
Progress calculation shall be managed by Supplier project scheduling team jointly with Supplier
technical team. Random spot checks shall be made to confirm the validity of the progress figures
being supplied and any discrepancies or miss-reporting shall be immediately rectified to the
satisfaction of TAQA/ADDC/AADC. The percentage achieved shall be agreed with
TAQA/ADDC/AADC on a regular basis, and all progress calculations shall be made
systematically using Supplier computer system.
The supporting documents, charts & figures relevant to the measurements of the actual field
progress are to be provided by Supplier and shall be attached to the relevant monthly report.

9 PROGRESS REPORTING
Supplier shall prepare and maintain a comprehensive set of controls for documentation. These
controls shall enable exception reports to be prepared speedily and to support management
reporting as required by TAQA/ADDC/AADC from time to time. Details of various reports to be
submitted by Supplier are given in the following paragraphs.

Client: ADDC/ AADC

STANDARD TECHNICAL SPECIFICATIONS FOR ELECTRICITY DISTRIBUTION WORKS
Title: GENERAL REQUIREMENT PLANNING & SCHEDULING
DOCUMENT NO: S-GEN-PS_00.DOCX Rev: 0-2022 Sheet: 6 of: 9
 9.1 Monthly Progress Reports (MPR):
Supplier shall submit a monthly progress report by 5th of every month as per TAQA/ADDC/AADC
agreed format and contents utilizing the details as mentioned below, however, all progress
details/statistics shall be on monthly basis. The report shall include and covers detailed listing of
work performed by Supplier during the past month as well as a summary of works completed to
date, charts and paragraphs and detailed listing of work to be performed during the coming month.
To MPR shall be submitted to TAQA/ADDC/AADC in electronic format.
In addition, Supplier shall submit the following as part of the monthly progress report:
• Updated level II control schedule showing planned/actual/forecast dates.
• Progress “S” Curves for each phase (Engineering, procurement or construction) by
discipline/area/system etc. separately.
• Updated deliverables/control register indicating plan versus actual/forecast completion dates along with
progress status.
9.2 Weekly Progress Reports (Construction only)
Supplier shall submit weekly progress report by Sunday every week (Friday cut off date) providing
an area/system/discipline wise narrative description of activities completed during the reporting
week, areas of concern/recommended action plan and list of activities planned for the subsequent
week. The report will also include a list of delayed activities with plan vs. forecast completion
dates.
Weekly progress report shall also include, but not be limited to, the following details:
• Progress statistics (weekly & cumulative) along with reasons for backlog if any, separately for each
area/system/discipline/facility…etc and overall progress.
• Activities awaiting TAQA/ADDC/AADCaction/approval.
• Updated S curve showing planned vs. actual progress (weekly & cumulative) at the overall project
level.
• Procurement status report.
• 3 weeks look – ahead program.
Electronic format of the report shall be submitted to TAQA/ADDC/AADC.
9.3 Daily Report (Construction).
Supplier shall prepare standard form for daily reports which shall be approved by
TAQA/ADDC/AADC. It shall be the daily field log and the minimum information required shall
be as follows:
• A breakdown, by craft, of manpower and major equipment utilized by supplier and his sub-suppliers
on site.
• Construction highlights.
• Any other problem which shall affect the progress of the works.
This log shall be prepared and maintained daily at site and a copy shall be delivered in electronic
format every morning.

Client: ADDC/ AADC

STANDARD TECHNICAL SPECIFICATIONS FOR ELECTRICITY DISTRIBUTION WORKS
Title: GENERAL REQUIREMENT PLANNING & SCHEDULING
DOCUMENT NO: S-GEN-PS_00.DOCX Rev: 0-2022 Sheet: 7 of: 9
 10 COORDINATION PROCEDURE.

10.1 Communication
The English Language shall be used for all correspondence, reports, instruction, drawings,
specifications etc.
All communications between Supplier and TAQA/ADDC/AADC shall be written.
The communications shall be addressed as per Communication Matrix agreed during kick of
meeting. All efforts shall be made to keep the correspondence to the minimum.
If for expediency, telephonic conversation shall be used; this shall be confirmed in writing within
two (2) working days, by both Parties.
For each meeting among Supplier and TAQA/ADDC/AADC a minute of meeting shall be
prepared by an appointed Consultant. Approval of these minutes shall be within two (2) working
days.
10.2 Site Instructions:
Instructions shall be confirmed in writing, using a numbered SITE Instruction signed by
TAQA/ADDC/AADC or any appointed Consultant. Supplier’s representative shall be required to
sign one copy of each instruction as confirmation of its receipt.
10.3 Permits/Permissions (if applicable)

10.3.1 Security Passes

The ministry of interior issues security passes to supplier’s staff assigned to the project. Supplier
shall contact the Ministry to familiarize himself with their procedure. Contact with Ministry
organization shall start well in advance respect to Contract award in order to avoid any time delay
during execution. TAQA/ADDC/AADC shall provide supplier with Assistance Letters to help
supplier to obtain the passes.
10.3.2 Site Work Permits.
When undertaking work requiring a permit, supplier shall assist and co-ordinate with
TAQA/ADDC/AADC to comply with requirements for safety and operation until the permit shall
be obtained, in strict compliance with TAQA/ADDC/AADC procedures, each morning, before
commencing work in the designated area. Site work permits shall be in accordance with
TAQA/ADDC/AADC safety /security regulations.
Securing of necessary permission/permits/passes from the concerned authorities is in supplier’s
responsibility.

Client: ADDC/ AADC

STANDARD TECHNICAL SPECIFICATIONS FOR ELECTRICITY DISTRIBUTION WORKS
Title: GENERAL REQUIREMENT PLANNING & SCHEDULING
DOCUMENT NO: S-GEN-PS_00.DOCX Rev: 0-2022 Sheet: 8 of: 9
 11 PROGRESS REVIEW MEETING:
Progress review meetings shall be conducted on weekly/monthly basis. These meetings shall be
attended by TAQA/ADDC/AADC, consultant, if any, and supplier personnel, including project
manager, planning engineer and other Engineers as may be required.
TAQA/ADDC/AADC representative shall attend the progress review meeting as an observer.
The minutes of meeting shall be prepared by the consultant and submitted to
TAQA/ADDC/AADC for review and approval prior distribution to all attendees.

12 TAQA/ADDC/AADC REVIEW CYCLE

While developing the project planning and control documents package, Supplier shall consider 3
weeks duration for the review of drawings, documents, procedures, specifications and any
technical submittals by TAQA/ADDC/AADC.

13 GENERAL REQUIREMENTS
TAQA/ADDC/AADC reserves the right to add/delete/modify any or all of the scheduling and
reporting requirements if deemed necessary to ensure effective control and monitoring.
TAQA/ADDC/AADC shall discuss/explain all such changes/requirement and Suppliers shall
implement the same at all times until contract completion.
Supplier shall submit to TAQA/ADDC/AADC electronic file(s) of the schedules and reports at
regular intervals for review & approval as applicable.

Client: ADDC/ AADC

STANDARD TECHNICAL SPECIFICATIONS FOR ELECTRICITY DISTRIBUTION WORKS
Title: GENERAL REQUIREMENT PLANNING & SCHEDULING
DOCUMENT NO: S-GEN-PS_00.DOCX Rev: 0-2022 Sheet: 9 of: 9